Remote Administrative Assistant Jobs in Rome, NY

Atwell is seeking a remote Land Solutions Program Coordinator to support our Project Managers and Leadership Team across right-of-way, land acquisition, and energy infrastructure projects.

This role provides hands-on project coordination and administrative support, working closely with Project Managers, field teams, clients, and internal groups. The ideal candidate is organized, detail-oriented, and comfortable coordinating project information, tracking deliverables, maintaining documentation, and supporting land and right-of-way activities.

Project Coordination & Support

• Support Project Managers with project setup, proposals, work orders, budgets, staffing, and schedules
• Assist with project onboarding, team coordination, meeting agendas, meeting minutes, and communication plans
• Track project status, deliverables, budgets, schedules, and overall project performance
• Monitor project information and identify potential issues such as scope changes, missed deliverables, or variances
• Coordinate with Land Documents, GIS, Payment Program, and other internal teams
• Support project teams with landowner research, including ownership research, phone/address lookups, and parcel identification

Data, Reporting & Documentation

• Collect, organize, analyze, and summarize project information and trends
• Assist with project reporting and provide timely updates to Project Managers
• Maintain accurate and organized project files, contracts, budgets, accruals, and project documentation
• Maintain project information in systems such as Vision, FlairDocs, shared drives, and other web-based document management platforms
• Ensure project documentation meets Atwell and client requirements
• Support quality control and consistency of project records and deliverables
• Distribute vendor invoices for Project Manager review and support timely monthly invoicing

Client & Team Communication

• Participate in recurring client and internal project meetings
• Prepare meeting agendas, status updates, and project materials for Project Manager review
• Capture meeting minutes, action items, and follow-up activities
• Communicate project information clearly and accurately to Project Managers, Leadership, field teams, and clients
• Assist Project Managers in developing and maintaining strong client relationships
• Support marketing and business development activities, including Statements of Qualifications and client research

Land & Right-of-Way Support

• Apply fundamental land and right-of-way concepts to project activities
• Support landownership and property research
• Review project information, land records, and documentation for accuracy
• Assist with coordination of land acquisition and right-of-way activities
• Work with field agents and Project Managers to monitor project progress and deliverables
• Support projects within the power, energy, utility, and infrastructure markets

What We're Looking For

• 3+ years of experience in real estate, land planning, surveying, right-of-way, or a related field
• Experience working with right-of-way and real estate documents
• Experience supporting power, energy, utility, or land development projects
• Experience with land acquisition reports and project documentation
• Strong organizational and communication skills
• Highly detail-oriented with the ability to manage multiple priorities
• Ability to work effectively with Project Managers, field teams, clients, and internal departments
• Ability to apply fundamental land and right-of-way concepts

Preferred Background

• Bachelor's degree in Civil Engineering, Environmental, Land Planning, Land Surveying, Real Estate, or a related field preferred
• Experience with land acquisition, right-of-way, or energy infrastructure projects
• Familiarity with Vision, FlairDocs, GIS, Google Earth, Microsoft Office, or other project/document management systems

What You'll Do

• Support Project Managers and Land Solutions Leadership
• Help keep projects organized, on schedule, and within established parameters
• Coordinate information between field and office teams
• Maintain accurate project and land documentation
• Help ensure client deliverables are completed accurately and on time
• Contribute to a collaborative, client-focused Land Solutions team

Working Conditions

• Remote position
• Must be able to remain stationary for extended periods while working at a computer
• Frequent communication with internal teams, Project Managers, clients, and field personnel
• May occasionally require movement to access office equipment or materials

Cultural Fit

• Independent yet Collaborative
• Dependable
• Persistent
• Creative Problem Solver
• Natural Communicator
• Flexible
• Results Oriented
• Client Focused
• Enthusiastic

Fair Labor Standards Act

• Nonexempt | Overtime pay is required

Disclaimer

The information contained herein is not intended to be an all-inclusive list of the duties, responsibilities, skills, or abilities required for the position.

While AI tools may support your application process, this role is built on human talent. Your judgment, experience, and character matter most, so we encourage you to showcase what makes you uniquely you.

Atwell does not accept unsolicited resumes from any 3rd party agencies. No fee will be paid to 3rd parties who submit unsolicited resumes to any Atwell employee. Resumes from approved vendors must be specifically requested by Atwell and approved by the Atwell Talent Acquisition Team.

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