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Recruiting Operations Assistant Jobs in California

Mercor

Recruiting Operations

San Francisco, CA · On-site

$90K - $120K/yr

Support recruiting operations projects and process improvements as needed * Assist with documentation, templates, and workflow standardization * Step in where needed to unblock coordination or ...

Vaco LLC

Recruiting Admin

Los Angeles, CA · Hybrid

$25 - $27/hr

... and Executive Assistant. This role will provide administrative and operational support to three senior leaders within Talent Acquisition, including Early Careers, Recruiting, and Recruiting ...

FieldAI

Recruiting Operations Coordinator

Irvine, CA · On-site

$60K - $80K/yr

These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed ...

FieldAI

Recruiting Operations Coordinator

Irvine, CA

These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed ...

FieldAI

Recruiting Operations Coordinator

Irvine, CA

$60K - $80K/yr

These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed ...

Novolex

Operations Assistant

City Of Industry, CA · On-site

$25 - $27/hr

Operations Assistant City of Industry, CA - Railroad St. location Compensation Includes * Starting ... * Assist with recruiting activities such as posting jobs, screening resumes, and scheduling ...

Novolex

Operations Assistant

Rowland Heights, CA · On-site

$25 - $27/hr

Operations Assistant City of Industry, CA - Railroad St. location Compensation Includes * Starting ... * Assist with recruiting activities such as posting jobs, screening resumes, and scheduling ...

New

odoo

Recruiting Coordinator

Brisbane, CA · On-site

$70K - $77K/yr

Maintain accurate candidate records, pipeline hygiene, and data integrity across systems * Assist with recruiting dashboards, reporting, and operational tracking to help improve pipeline visibility

Novolex

Operations Assistant

City Of Industry, CA

$25 - $27/hr

Operations Assistant City of Industry, CA - Railroad St. location Compensation Includes * Starting ... * Assist with recruiting activities such as posting jobs, screening resumes, and scheduling ...

Roadrunner

Operations Assistant

Commerce, CA · On-site

$18/hr

Summary The Operations Assistant provides administrative support and backup coverage for dispatch ... We will not accept unsolicited candidates from external recruiters or recruiting agencies. Thank ...

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Recruiting Operations Assistant information

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$10

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How much do recruiting operations assistant jobs pay per hour?

As of Jun 1, 2026, the average hourly pay for recruiting operations assistant in California is $19.56, according to ZipRecruiter salary data. Most workers in this role earn between $15.19 and $22.07 per hour, depending on experience, location, and employer.

What does a recruiting assistant do?

A recruiting assistant supports the hiring process by scheduling interviews, communicating with candidates, maintaining applicant tracking systems, and coordinating recruitment activities. They often handle administrative tasks and assist recruiters in managing candidate information to ensure a smooth hiring process.

What is the difference between Recruiting Operations Assistant vs Recruiting Coordinator?

AspectRecruiting Operations AssistantRecruiting Coordinator
Primary FocusSupports recruiting processes, manages data, and handles administrative tasksCoordinates interview schedules, communicates with candidates, and assists hiring managers
Required SkillsAdministrative skills, familiarity with ATS, data managementCommunication skills, scheduling, candidate engagement
Work EnvironmentOffice-based, HR or recruiting departmentOffice-based, recruiting team
Common UsageUsed across industries for supporting recruiting teamsUsed in HR and recruiting departments for candidate coordination

While both roles support recruiting functions, the Recruiting Operations Assistant primarily handles administrative and data management tasks, whereas the Recruiting Coordinator focuses on scheduling and candidate communication. Both positions are essential in the hiring process but differ in their day-to-day responsibilities and focus areas.

What are the most commonly searched types of Recruiting Operations jobs in California? The most popular types of Recruiting Operations jobs in California are:
What cities in California are hiring for Recruiting Operations Assistant jobs? Cities in California with the most Recruiting Operations Assistant job openings:
Recruiting Operations Assistant jobs near you

Recruiting Operations

Mercor

San Francisco, CA • On-site

$90K - $120K/yr

Full-time

Medical, Dental, Vision, Retirement

Posted 29 days ago

Job description

About Mercor
Mercor's mission is to organize human intelligence to power the AI economy. We partner with leading AI labs and enterprises to provide the human intelligence essential to AI development. Our vast talent network trains frontier AI models in the same way teachers teach students: by sharing knowledge, experience, and context that can't be captured in code alone. Today, more than 30,000 experts in our network collectively earn over $2 million a day.
Mercor is creating a new category of work where expertise powers AI advancement. Achieving this requires an ambitious, fast-paced and deeply committed team. You'll work alongside researchers, operators, and AI companies at the forefront of shaping the systems that are redefining society. Mercor is a profitable Series C company valued at $10 billion. We work in-person five days a week in our San Francisco, NYC, or London offices.
About the Role
You'll be a core member of Mercor's Recruiting Operations team, supporting hiring across multiple functions. This role is focused on high-quality coordination, ATS (Ashby) management, and ensuring a seamless candidate experience at scale.
You'll partner closely with recruiters and hiring teams to keep processes running efficiently-from scheduling interviews to maintaining clean pipeline data to supporting recruiting events and onsite logistics.
This is a highly operational role with broad exposure across teams, ideal for someone who thrives in fast-paced environments and enjoys building structure in ambiguity.
What You'll Do
Own Scheduling & Coordination
  • Coordinate interviews across screens, take-homes, virtual loops, and onsites across multiple teams
  • Manage complex scheduling across candidates, interviewers, and stakeholders
  • Ensure interview loops run smoothly and on time
  • Handle reschedules, conflicts, and last-minute changes with speed and attention to detail
Maintain ATS (Ashby) & Pipeline Hygiene
  • Maintain accurate, up-to-date candidate records in Ashby across all roles
  • Ensure consistent tagging, stage movement, and data integrity
  • Support reporting and pipeline visibility by keeping data clean and structured
  • Flag inconsistencies or gaps in process and follow up with recruiters as needed
Support Candidate Experience
  • Serve as a key point of contact for candidates throughout the interview process
  • Ensure clear, timely, and thoughtful communication at every stage
  • Anticipate and resolve logistical issues before they impact candidates
  • Support post-offer coordination and onboarding logistics
Support Events & Onsite Logistics
  • Help plan and execute recruiting events (e.g.,Superdays, candidate dinners, networking events)
  • Coordinate logistics including scheduling, communications, travel, and onsite execution
  • Ensure a high-quality, organized, and welcoming onsite experience
Ad Hoc Projects & Process Support
  • Support recruiting operations projects and process improvements as needed
  • Assist with documentation, templates, and workflow standardization
  • Step in where needed to unblock coordination or operational gaps
What We're Looking For
  • 2-5 years of experience in recruiting coordination, recruiting operations, or similar roles
  • Experience with Ashby (or similar ATS)
  • Strong organizational skills and attention to detail
  • Ability to manage multiple priorities and stakeholders in a fast-paced environment
  • Clear, professional communication (written and verbal)
  • High ownership and reliability-you follow through and keep things moving
Compensation
  • Aggressive quarterly performance bonus structure
  • Generous equity grant vested over 4 years
  • $15K relocation bonus (for moving to the Bay Area)
  • $10K housing bonus (if you live within 0.5 miles of our office)
  • $1.5K monthly stipend for meals
  • Free Equinox membership
  • $200 monthly laundry reimbursement
  • $200 monthly personal wellness reimbursement
  • Health, Dental, Vision insurance401(k) with company match

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