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Records Retrieval Jobs in California (NOW HIRING)

Opensity Solutions

Records Associate

Costa Mesa, CA · On-site

$27 - $28.50/hr

Retrieve, circulate, and return physical files while maintaining accurate chain of custody ... Ensure compliance with all firm records policies, confidentiality requirements, and retention ...

C&W Services

Records Associate

Los Angeles, CA · On-site

Utilize file tracking software to initiate search, locate and retrieve hard copy records from storage. Distribute file(s) to requestor while updating software with current location. * Produce ...

Midway Staffing

Records Center Scanner

Redlands, CA

$19/hr

Retrieve files, records, and documents from storage areas * Prepare documents for scanning and digital conversion * Operate document scanning equipment and related systems * Scan, index, and process ...

Midway Staffing

Records Center Scanner

Redlands, CA

$25/hr

Retrieve files, records, and documents from storage areas * Prepare documents for scanning and digital conversion * Operate document scanning equipment and related systems * Scan, index, and process ...

Midway Staffing

Records Center Scanner

Redlands, CA · On-site

$25/hr

Retrieve files, records, and documents from storage areas * Prepare documents for scanning and digital conversion * Operate document scanning equipment and related systems * Scan, index, and process ...

Talascend

Records Management Clerk

Riverside, CA · On-site

Retrieve and track archival boxes using shared tracking systems * Perform inventory and categorization of physical project records * Lift archive boxes up to 50lb as needed * Verify documents exist ...

PACS

Medical Records Assistant

Newport Beach, CA · On-site

File in accordance with established policies and procedures. • Retrieve resident records (manually/electronically). Deliver as necessary. • Files information such as nurses' notes, resident ...

PACS

Medical records director

El Monte, CA · On-site

Retrieve resident records (manually/electronically). Deliver as necessary. Files information such as nurses' notes, resident assessments, progress notes, laboratory reports, x ray results ...

PACS Inc

Medical Records Assistant

Newport Beach, CA · On-site

File in accordance with established policies and procedures. • Retrieve resident records (manually/electronically). Deliver as necessary. • Files information such as nurses' notes, resident ...

PACS

Medical Records Assistant

San Diego, CA · On-site

File in accordance with established policies and procedures. • Retrieve resident records (manually/electronically). Deliver as necessary. • Files information such as nurses' notes, resident ...

PACS

Medical Records Director

El Monte, CA · On-site

Retrieve resident records (manually/electronically). Deliver as necessary. Files information such as nurses' notes, resident assessments, progress notes, laboratory reports, x ray results ...

Pacs

Retrieve resident records (manually/electronically). Deliver as necessary. Files information such as nurses' notes, resident assessments, progress notes, laboratory reports, x-ray results ...

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All JobsRecords Retrieval JobsRecords Retrieval Jobs in California

Records Retrieval information

See California salary details

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How much do records retrieval jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for records retrieval in California is $20.58, according to ZipRecruiter salary data. Most workers in this role earn between $16.15 and $23.94 per hour, depending on experience, location, and employer.

What is records retrieval?

Records retrieval is the process of locating, requesting, and obtaining documents or information from various sources, such as medical facilities, government agencies, or businesses. This service is commonly used in legal, insurance, and healthcare industries to gather necessary records for claims, cases, or audits. Records retrieval professionals ensure that the correct documents are acquired efficiently and in compliance with privacy laws like HIPAA. They often handle confidential information and must follow strict protocols to protect client data.

What is the difference between Records Retrieval vs Data Entry Clerk?

AspectRecords RetrievalData Entry Clerk
Required CredentialsHigh school diploma, sometimes certifications in records managementHigh school diploma or equivalent, basic computer skills
Work EnvironmentOffices, archives, government agenciesOffices, data centers, administrative settings
Employer & Industry UsageLegal, healthcare, government, corporateBusiness, healthcare, retail, finance
Common Search & ComparisonRecords Retrieval vs Data Entry Clerk

Records Retrieval involves locating and providing access to stored documents or data, often requiring knowledge of filing systems and records management. Data Entry Clerks focus on inputting data into computer systems accurately and efficiently. While both roles require attention to detail and basic computer skills, Records Retrieval emphasizes access and organization of existing records, whereas Data Entry focuses on data input and management.

What are some common challenges faced in a records retrieval role, and how can they be managed?

Records Retrieval professionals often encounter challenges such as locating incomplete or mislabeled records, handling time-sensitive requests, and adhering to strict privacy regulations like HIPAA. Successfully managing these challenges requires strong organizational skills, attention to detail, and familiarity with both electronic and paper filing systems. Building effective communication with medical providers or legal offices and using specialized retrieval software can also streamline the process and ensure timely, accurate delivery of records.

What are the key skills and qualifications needed to thrive as a records retrieval specialist, and why are they important?

To thrive as a Records Retrieval Specialist, you need strong organizational skills, attention to detail, and knowledge of privacy regulations, often supported by a high school diploma or equivalent. Familiarity with electronic record management systems, secure file transfer tools, and document management software is typically required. Effective communication, time management, and problem-solving abilities help you excel when working with clients and navigating complex requests. These skills are crucial to ensure accurate, timely, and compliant handling of sensitive information in legal, medical, or insurance contexts.
What are popular job titles related to Records Retrieval jobs in California? For Records Retrieval jobs in California, the most frequently searched job titles are:
What job categories do people searching Records Retrieval jobs in California look for? The top searched job categories for Records Retrieval jobs in California are:
Records Retrieval jobs near you
Infographic showing various Records Retrieval job openings in California as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 14% Part Time, 2% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $42,813 per year, or $20.6 per hour.

Records Associate

Opensity Solutions

Costa Mesa, CA • On-site

$27 - $28.50/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 10 days ago

Job description

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.
The Office Services Associate plays a key role in supporting the firm's Records Management and Facilities operations. This position is approximately 80% Records Management and 20% Facilities Support, with a primary focus on managing the lifecycle of physical and electronic records while ensuring efficient office operations. Reporting to the Lead Office Services Associate or Client Relations Manager, this individual will maintain records accuracy, support file requests, and assist with day-to-day facilities needs to ensure a professional and organized office environment.
Job Responsibilities
Records Management (80%)
  • Manage the complete lifecycle of physical and electronic records from creation through final disposition.
  • Utilize FileTrail and NetDocuments (NetDocs) to accurately track, retrieve, index, archive, and maintain client files.
  • Process loose documents, create new client files, and prepare records for off-site storage.
  • Retrieve, circulate, and return physical files while maintaining accurate chain of custody.
  • Coordinate file transfers, including incoming lateral files and outgoing file requests in partnership with the Office of General Counsel.
  • Process file destruction and returns in accordance with the firm's Records & Information Management (RIM) policies.
  • Maintain file rooms and storage areas, including shifting files to maximize storage capacity.
  • Ensure compliance with all firm records policies, confidentiality requirements, and retention schedules.
  • Respond promptly to records requests while providing exceptional customer service to attorneys and staff.
Facilities Support (20%)
  • Assist with general office facilities operations and daily office maintenance.
  • Coordinate with building management and vendors to report and resolve maintenance issues.
  • Support office moves, workstation setups, and furniture relocations.
  • Maintain conference rooms, visitor offices, and common areas to ensure they remain organized and fully stocked.
  • Assist with mail distribution, package handling, copying, scanning, and other operational support as needed.
  • Provide reception coverage when necessary.
Reporting & Requirements
  • Compile and share weekly operational updates with leadership.
  • Participate in daily and weekly team meetings.
  • Maintain accurate records of file activity and facilities requests.
Job Requirements
  • 3-5 years of Records Management experience, preferably within a law firm or professional services environment.
  • Hands-on experience using FileTrail and NetDocuments (NetDocs) is strongly preferred.
  • Experience managing both physical and electronic records.
  • Strong understanding of records retention, file tracking, and records lifecycle management.
  • Excellent organizational skills with exceptional attention to detail.
  • Ability to prioritize multiple requests in a fast-paced environment.
  • Strong verbal and written communication skills.
  • Proficiency with Microsoft Office applications.
  • Ability to maintain confidentiality when handling sensitive client information.
  • Ability to lift or move up to 40 lbs. and transport materials using carts when necessary.
  • Ability to walk, bend, kneel, stand, or sit for extended periods.

Compensation
Pay Rate: $27.00 - $28.50 per hour, depending on experience and qualifications.
Benefits
Eligible employees receive a comprehensive benefits package including:
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • 401(k) Retirement Plan
  • Paid Time Off (PTO)

Opensity is an Equal Opportunity Employer.
We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.
Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.
Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.

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