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Records Management Jobs in Spokane, WA (NOW HIRING)

Aptive

Medical Records Indexer

Spokane, WA · Remote

$37K - $51K/yr

Medical Records Indexer Location: Remote vendor site supporting Mann-Grandstaff Memorial VA Medical ... Work with Health Information Management Section (HIMS) staff and management to determine workflow ...

Aptive

Medical Records Indexer

Spokane, WA · On-site

$17.25 - $20.50/hr

Work with Health Information Management Section (HIMS) staff and management to determine workflow ... veteran record in Cerner/Oracle. * Ability to index documents within the correct section, note ...

Aptive

Medical Records Indexer

Spokane, WA · Remote

$17.25 - $20.50/hr

Work with Health Information Management Section (HIMS) staff and management to determine workflow ... veteran record in Cerner/Oracle. * Ability to index documents within the correct section, note ...

Aston Carter

HR Assistant

Liberty Lake, WA · On-site

$22 - $26/hr

Administer employee training records and maintain documentation within the company's Quality Management System (QT9). * Support employee performance review processes and assist with other HR ...

Aston Carter

HR Assistant

Liberty Lake, WA

$42K - $54K/yr

Administer employee training records and maintain documentation within the company's Quality Management System (QT9). * Support employee performance review processes and assist with other HR ...

Aston Carter

HR Assistant

Liberty Lake, WA · On-site

$22 - $26/hr

Administer employee training records and maintain documentation within the company's Quality Management System (QT9). * Support employee performance review processes and assist with other HR ...

Aston Carter

HR Assistant

Liberty Lake, WA · On-site

$22 - $26/hr

Administer employee training records and maintain documentation within the company's Quality Management System (QT9). * Support employee performance review processes and assist with other HR ...

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All JobsRecords Management JobsRecords Management Jobs in Spokane, WA

Records Management information

See Spokane, WA salary details

$35.4K

$76K

$134.5K

How much do records management jobs pay per year?

As of Sep 3, 2026, the average yearly pay for records management in Spokane, WA is $76,017.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,500.00 and $95,000.00 per year, depending on experience, location, and employer.

What is records management?

Records management is the process of systematically controlling the creation, receipt, maintenance, use, and disposal of records within an organization. It ensures that important information is properly organized, easily accessible, and preserved for legal, regulatory, or historical purposes. Good records management helps organizations operate efficiently, comply with regulations, and reduce risks associated with lost or mismanaged information.

What are the key skills and qualifications needed to thrive as a records management professional?

To thrive as a Records Management professional, you need strong organizational skills, attention to detail, and a solid understanding of records retention policies, often supported by a relevant degree or certification such as CRM (Certified Records Manager). Familiarity with electronic records management systems (ERMS), document imaging software, and information governance tools is typically required. Excellent communication, discretion, and problem-solving abilities help ensure accurate handling and secure storage of sensitive information. These skills are vital for maintaining compliance, safeguarding data, and supporting efficient access to critical business records.

What are some common challenges faced in a records management role, and how can they be addressed?

Professionals in Records Management often encounter challenges such as maintaining compliance with evolving privacy regulations, organizing large volumes of both digital and physical records, and ensuring secure access to sensitive information. Staying updated with legal requirements and implementing standardized classification systems can help mitigate these issues. Collaborating closely with IT and legal departments is also essential to ensure secure storage, effective retrieval, and proper disposal of records according to company policies.

What is the difference between Records Management vs Data Entry Clerk?

AspectRecords ManagementData Entry Clerk
CredentialsTypically requires knowledge of records policies, certifications like Certified Records Manager (CRM), or related trainingOften requires basic computer skills, high school diploma or equivalent, and familiarity with data entry software
Work EnvironmentOffice settings, archives, or digital storage systemsOffice environments, data centers, or remote work
Industry UsageUsed across industries for managing physical and digital recordsCommon in administrative, healthcare, and retail sectors for inputting data

While both roles involve handling information, Records Management focuses on organizing, maintaining, and securing records according to policies, whereas Data Entry Clerks primarily input data into systems. Understanding these differences helps in choosing the right career path or job search focus.

Are records management in demand?

Records management is a growing field due to increasing data volumes and regulatory requirements, leading to steady demand for professionals skilled in organizing, storing, and securing information. Jobs often require knowledge of records management software and certifications such as Certified Records Manager (CRM).

What does a records management actually do?

A records management professional organizes, maintains, and secures an organization's physical and electronic records to ensure proper retrieval, compliance, and retention. They often use records management software and follow policies to classify and dispose of records according to legal and organizational standards.

What are the most commonly searched types of Records Management jobs in Spokane, WA?

The most popular types of Records Management jobs in Spokane, WA are:

What cities near Spokane, WA are hiring for Records Management jobs?

Cities near Spokane, WA with the most Records Management job openings:

Records Management jobs near you
Infographic showing various Records Management job openings in Spokane, WA as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, and 3% Contract. Highlights an 86% Physical, 3% Hybrid, and 11% Remote job distribution, with an average salary of $76,017 per year, or $36.5 per hour.

Medical Records Technician

Department of Human Services

Wellpinit, WA • On-site

$40K/yr

Part-time

Re-posted 4 days ago

Key responsibilities

  • Review, scan, index, and file medical records into electronic health record systems.

  • Process requests for release of medical information in accordance with privacy requirements.

  • Conduct quality control checks and audits of scanned medical records to ensure accuracy and completeness.

Job description

Join the Indian Health Service and make a meaningful impact in Native communities. In this role, you will support vital healthcare operations that ensure patients receive timely, high-quality care. If you're looking for a rewarding career where your work directly supports patient services and community well-being, we encourage you to apply.
A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).Qualifications:To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
MINIMUM QUALIFICATIONS:
GS-5:
  • 4 years of education above high school with creditable education related to the position being filled.
OR
  • 1 year of specialized experience equivalent to GS-4 grade level: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks below: -
    • Health information management support functions, including reviewing medical records for completeness; preparing, scanning, indexing, and filing medical documentation into electronic health record systems;
    • conducting quality control checks of scanned records; processing requests for release of information in accordance with Privacy requirements;
    • maintaining medical record tracking logs; retrieving and archiving records;
    • and communicating with healthcare providers and staff to ensure accurate and complete patient records.
OR
  • Combining Education and Experience: Equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements at grades GS-5 and below
GS-6:
  • 1 year of specialized experience equivalent to at least GS-5 grade level. Examples of specialized experience for this grade level are identified by specialty below.
    • Managed the review, scanning, indexing, and maintenance of patient medical records within an electronic health record system while ensuring compliance with HIPAA and Privacy Act regulations.
    • Processed and fulfilled medical record requests from patients, providers, attorneys, insurance companies, and government agencies, ensuring proper authorization and documentation for release of information.
    • Conducted quality assurance audits of scanned medical records to verify image accuracy, completeness, and proper patient association, reducing document errors and improving record integrity.
    • Performed quantitative and qualitative analysis of medical records to identify missing documentation, obtain provider corrections, and maintain complete patient health records.
You must meet all qualification requirements by the respective cutoff day of rating to be eligible for consideration.Education:There are no education requirements.
If you are substituting education for experience: You are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed, and grades. Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer.
Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation.Employment Type: OTHER

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