Records Management Assistant Jobs in Spokane, WA

Job Title: HR AssistantJob Description
The HR Assistant supports a wide range of human resources functions, including recruiting, onboarding, records management, leave administration, and compliance. This role provides hands-on exposure to core HR processes and offers a strong growth opportunity for someone early in their HR career who wants to develop toward a generalist-level skillset. The HR Assistant works closely with employees and leaders, ensuring accurate documentation, timely communication, and a professional, confidential HR experience.
Responsibilities

• Coordinate recruiting activities by posting job openings, scheduling interviews, and managing candidate communications to ensure a smooth hiring process.
• Assist with onboarding activities, including preparing new hire paperwork, coordinating background checks and screenings, scheduling orientation, and ensuring all required documentation is completed accurately and on time.
• Maintain employee personnel files and HR records, ensuring confidentiality, organization, and data accuracy.
• Support employee leave administration by tracking leave requests, maintaining required documentation, and coordinating with employees and supervisors for programs such as FMLA and PFML.
• Support Labor & Industries (L&I) administration, including workers' compensation claims, Stay at Work program participation, Retro program documentation, and OSHA 300 recordkeeping.
• Administer employee training records and maintain documentation within the company's Quality Management System (QT9).
• Support employee performance review processes and assist with other HR initiatives as needed.
• Prepare HR reports, documentation, and compliance records as requested by leadership or HR team members.
• Maintain strict confidentiality of employee information, personnel records, and sensitive HR or financial data.
• Provide front desk and HR support by delivering professional customer service to employees, applicants, and visitors.
• Perform data entry and file management tasks to keep HR information organized, accurate, and up to date.

Essential Skills

• 1-3 years of HR exposure or experience providing HR support or administration.
• Minimum of three years of experience in Human Resources, Administration, or a related field.
• Customer service skills with the ability to interact professionally with employees and visitors.
• Front desk administration or reception experience, or similar experience in a customer-facing role.
• HR support and HR administration experience, including familiarity with recruiting, onboarding, personnel records, or HR administrative processes and employment practices.
• Excellent written and verbal communication skills, with the ability to interact professionally with employees at all levels.
• Proficiency in Microsoft Excel, including working with spreadsheets and HR-related data.
• Proficiency in Microsoft Office Suite, including Word and Outlook.
• Strong data entry skills with high accuracy and attention to detail.
• File management skills to organize and maintain personnel and HR records.
• Ability to handle confidential employee and financial information with discretion.
• Strong organizational skills with the ability to prioritize and manage multiple tasks effectively.
• Self-motivation with the ability to adapt and work independently while meeting deadlines.
• High school diploma or GED.

Additional Skills & Qualifications

• Associate or Bachelor's degree in Human Resources, Business Administration, or a related field is a plus.
• Previous front desk, reception, or customer service experience is preferred.
• Working knowledge of recruiting, onboarding, personnel records, HR administrative processes, and employment practices.
• Familiarity or exposure to leave administration programs such as FMLA and PFML is preferred.
• Familiarity or exposure to Labor & Industries (Workman's Compensation) processes is preferred.
• Experience with HRIS, payroll, or accounting systems is a plus.
• Experience maintaining training records within a Quality Management System (such as QT9) is a plus.
• Strong attention to detail with the ability to maintain accurate records and documentation.
• Exceptional interpersonal skills with the ability to build positive working relationships across the organization.
• Ability to remain flexible and responsive in a dynamic work environment while supporting multiple HR initiatives.

Work Environment
This position is fully onsite at a facility located on E. Appleway Ave. in Liberty Lake, WA. The role follows a standard daytime schedule with some flexibility; preferred coverage is approximately 7:30 a.m. to 4:00 p.m., with potential alternatives such as 7:00 a.m. to 3:30 p.m., 8:00 a.m. to 4:30 p.m., or 8:30 a.m. to 5:00 p.m., depending on business needs. The HR Assistant works in an office environment that involves regular use of computers, Microsoft Office applications (Excel, Word, Outlook), HR systems, and electronic filing tools. The position supports both front desk and HR functions, requiring a professional presence and consistent in-person interaction with employees, candidates, and visitors. The work environment emphasizes confidentiality, accuracy, and a supportive culture where individuals early in their HR careers can receive hands-on training and grow toward a generalist-level skillset.
Job Type & Location
This is a Contract to Hire position based out of Liberty Lake, WA.
Pay and Benefits
The pay range for this position is $22.00 - $26.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Liberty Lake,WA.
Application Deadline
This position is anticipated to close on Sep 2, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.