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Records Management Jobs in Quebec (NOW HIRING)

Norton Rose Fulbright

Records Technician

Montreal, QC · Hybrid

The Records Technician position reports directly to our Records Manager. The duties include, but are not limited to the following: You will be focusing on: * Execute all off-site file activities ...

Defence Construction Canada

The incumbent provides high-quality, timely, efficient and effective services, including entering and reporting data, and carrying outdocument and records management. The incumbent also coordinates ...

ICAO

Talent Management Consultant

Montreal, QC · On-site

... record management; language and publications services; secretariat services for the ICAO Assembly and Council; revenue-generating activities; and travel services. As part of ICAO's Transformation ...

APGN Inc.

Knowledge of document control, records management, and documentation best practices. * Strong proficiency in Microsoft Office Suite (Excel, Word, and PowerPoint). * Excellent written and verbal ...

New

APGN Inc.

Knowledge of document control, records management, and documentation best practices. Strong proficiency in Microsoft Office Suite (Excel, Word, and PowerPoint). Excellent written and verbal ...

New

Metso Outotec

Contract Manager

Montreal, QC · On-site

... and records management. * Maintain and enhance contract management systems, repositories, templates, workflows, and related tools. * Assist in developing contract playbooks, standard language ...

Eastern Townships School Board

CA$25.83 - CA$29.83/hr

Document Preparation and Records Management * Draft memoranda, bulletins, reports, agendas, meeting minutes, and other administrative documents. * Maintain and update internal documents and ...

New

Cree Board of Health and Social Services of James Bay

... records to optimize efficiency and accountability. • Manages transportation logistics, including scheduling drivers • Coordinates ambulance and patrol service requests to ensure timely and ...

Cree Board of Health and Social Services of James Bay (CBHSSJB)

... records to optimize efficiency and accountability. • Manages transportation logistics, including scheduling drivers • Coordinates ambulance and patrol service requests to ensure timely and ...

Eastern Townships School Board

CA$25.83 - CA$29.83/hr

Document Preparation and Records Management Draft memoranda, bulletins, reports, agendas, meeting minutes, and other administrative documents. Maintain and update internal documents and departmental ...

New

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All JobsRecords Management JobsRecords Management Jobs in Quebec

Records Management information

See Quebec salary details

$12

$18

$39

How much do records management jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for records management in Quebec is $18.98, according to ZipRecruiter salary data. Most workers in this role earn between $14.42 and $19.71 per hour, depending on experience, location, and employer.

What does a records management actually do?

A records management professional is responsible for organizing, maintaining, and securing an organization's physical and electronic records to ensure easy retrieval and compliance with legal and regulatory requirements. They develop and implement recordkeeping policies, use management tools like databases or software, and often require attention to detail and knowledge of data privacy standards.

Are records management in demand?

Records management is a growing field due to increasing data volumes and regulatory requirements, leading to steady demand for professionals skilled in organizing, storing, and securing records. Jobs often require knowledge of records management software and certifications such as Certified Records Manager (CRM).

What is records management?

Records management is the process of systematically controlling the creation, receipt, maintenance, use, and disposal of records within an organization. It ensures that important information is properly organized, easily accessible, and preserved for legal, regulatory, or historical purposes. Good records management helps organizations operate efficiently, comply with regulations, and reduce risks associated with lost or mismanaged information.

What is the difference between Records Management vs Data Entry Clerk?

AspectRecords ManagementData Entry Clerk
CredentialsTypically requires knowledge of records policies, certifications like Certified Records Manager (CRM), or related trainingOften requires basic computer skills, high school diploma or equivalent, and familiarity with data entry software
Work EnvironmentOffice settings, archives, or digital storage systemsOffice environments, data centers, or remote work
Industry UsageUsed across industries for managing physical and digital recordsCommon in administrative, healthcare, and retail sectors for inputting data

While both roles involve handling information, Records Management focuses on organizing, maintaining, and securing records according to policies, whereas Data Entry Clerks primarily input data into systems. Understanding these differences helps in choosing the right career path or job search focus.

What are the key skills and qualifications needed to thrive as a records management professional?

To thrive as a Records Management professional, you need strong organizational skills, attention to detail, and a solid understanding of records retention policies, often supported by a relevant degree or certification such as CRM (Certified Records Manager). Familiarity with electronic records management systems (ERMS), document imaging software, and information governance tools is typically required. Excellent communication, discretion, and problem-solving abilities help ensure accurate handling and secure storage of sensitive information. These skills are vital for maintaining compliance, safeguarding data, and supporting efficient access to critical business records.

What are some common challenges faced in a records management role, and how can they be addressed?

Professionals in Records Management often encounter challenges such as maintaining compliance with evolving privacy regulations, organizing large volumes of both digital and physical records, and ensuring secure access to sensitive information. Staying updated with legal requirements and implementing standardized classification systems can help mitigate these issues. Collaborating closely with IT and legal departments is also essential to ensure secure storage, effective retrieval, and proper disposal of records according to company policies.
Records Management jobs near you
Infographic showing various Records Management job openings in Quebec as of August 2026, with employment types broken down into 84% Full Time, 12% Part Time, 1% Temporary, and 3% Contract. Highlights an 87% Physical, 2% Hybrid, and 11% Remote job distribution, with an average salary of $39,472 per year, or $19 per hour.

Records Management Analyst

Fidelity International

Montreal, QC • Hybrid

Full-time

Posted 16 days ago

Job description

Job Description

You will be working on a flexible hybrid schedule as part of Fidelity's dynamic working arrangement.

The work location for this role is 483 Bay Street in Toronto until approximately late 2026, when the work location will change to the new Mississauga office at 3 Robert Speck Parkway.

Current work authorization for Canada is required for all openings.

Who We Are

At Fidelity, we've been helping Canadian investors build better financial futures for over 35 years. We offer individuals and institutions a range of trusted investment portfolios and services - and we're constantly seeking to find new and better ways to help our clients. As a privately owned company, we boldly embrace innovation in all areas as we continue to grow our business into the future.

Working with us means you'll be part of a diverse and dedicated group of people who make a real difference for our clients and communities every day. You'll have a wide range of opportunities to grow and develop your career in an inclusive environment where you'll feel valued and supported to be your best - both personally and professionally.

How You'll Make an Impact

The Records Management Analyst acts as a subject matter expert within the Data Protection Office (DPO), supporting the enterprise Records & Information Management (RIM) and Data Governance program. The role ensures the effective lifecycle management of information assets-physical and digital-through classification, retention, protection, accessibility, and defensible disposition in alignment with regulatory obligations, corporate policies, and enterprise standards.

This position strengthens compliance, operational resilience, and information governance maturity by collaborating with Legal, Privacy, Technology, Cybersecurity, and business units to ensure a consistent, auditable, and well-governed records environment. By ensuring that records are properly managed across their lifecycle, the role reduces legal, privacy, and cyber risks while enabling efficient business operations and supporting the organization's commitment to safeguarding client and corporate information.

  • Support the development of the enterprise RIM Framework and Program, including governance structures, operating model, control environment, and multi-year maturity roadmap aligned to Fidelity International and relevant regulatory and legal requirements.
  • Support the implementation and enforcement of the Records & Information Management Policy, Data Classification Standard, and retention/disposition procedures.
  • Maintain and enhance the enterprise Records Retention Schedule (RRS) and classification frameworks to ensure consistency and compliance.
  • Conduct periodic reviews of business unit practices to ensure adherence to retention, storage, and destruction requirements.
  • Work with business units to classify records based on sensitivity, confidentiality, regulatory requirements, and business value.
  • Map data flows, repositories, and storage locations to ensure traceability and lifecycle control.
  • Coordinate secure and compliant retention, archival, and destruction activities across physical and electronic repositories.
  • Act as a trusted advisor to business units on records management practices and tools.
  • Oversee third-party providers (e.g., physical and digital archiving solutions) to ensure service quality and compliance.
  • Deliver training and awareness programs on RIM policies, tools, and best practices.
  • Develop and maintain metrics, dashboards, and reporting (KPIs/KRIs) for leadership.

What We Are Looking For:

  • College Degree (3-year program) or equivalent working experience
  • 3 + years of experience in records management, information governance, data privacy, or related field.
  • Hands-on experience with records retention and disposition framework, records lifecycle management (physical + digital), enterprise systems (M365, SharePoint, records repositories)
  • Experience supporting regulatory compliance and audit activities
  • Experience with data governance or privacy programs is an asset
  • Financial services or regulated industry environment is an asset
  • Exposure to vendor management (e.g., physical and digital archiving solutions) is an asset

The Expertise You Bring:

  • Strong knowledge of records management principles, lifecycle management, and data governance frameworks
  • Strong documentation and reporting capabilities
  • Able to work and develop practical solutions under pressure
  • Strong written and verbal communication skill
  • Good interpersonal and collaborative skill
  • Knowledge of financial services, products, processes, and industry is an asset
  • Works independently from time to time and regularly handles non-routine situation
  • Exercises judgment to identify, diagnose, and solve problem
  • Solid understanding of data flows, technological environments, and operational processes
  • Experience with enterprise content and records management systems
  • Understanding of legal/regulatory requirements related to information governance.

Total Rewards That Reflect Your Impact

We believe exceptional work deserves exceptional recognition. That's why we offer a competitive compensation package designed to support your success today-and your financial well-being tomorrow.

For this role, your total rewards include:

  • Base Salary and Discretionary Performance Bonus: Total annual cash compensation (base salary plus target bonus) ranges from $85,000 to $101,000, based on experience and qualifications.
  • RRSP Contribution: After 6 months of employment, we invest in your future with an RRSP contribution-no employee matching required.

We're proud to offer a compensation package that aligns with provincial pay transparency requirements.

This posting represents an existing vacancy within our organization-an opportunity to step into a role where your talents will make a meaningful difference.

Some of the ways we'll help you feel valued and supported as part of our team:

  • Flexible working arrangements - 100% remote, hybrid, and in office options
  • Competitive total compensation, including company contributions to your group RRSP without a matching requirement from you
  • Comprehensive health benefits that start on your first day, with 100% employer-paid premiums, that include up to $6000 annually for mental health services and therapy
  • Parental leave top-up to 100% of your salary for a period of 25 weeks
  • Up to $650 for home office equipment
  • Generous time off policy, including 2 paid days annually to volunteer at a charity of your choice
  • Diversity and inclusion programs, including an active network of Employee Resource Groups
  • Extensive professional development opportunities, including access to over 11,000 training and development courses, tuition reimbursement, and monetary rewards for completing a required designation

We care a lot about fostering a compassionate, people-centric culture, and are proud to have been named one of Canada's Top 100 employers for the last five years.

We use AI-enabled LinkedIn Hiring Assistant to support parts of our sourcing process. Every hiring decision is reviewed and finalized by our recruiters. If you choose to ask questions to the LinkedIn HR Hiring Assistant, please be mindful that the responses are not official and must be confirmed for accuracy and completeness by Fidelity. If you are selected for an interview, the recruiter who contacts you can best answer your questions.

Fidelity Canada is an equal opportunity employer

Fidelity Canada is committed to fostering a diverse and inclusive workplace. We will consider all qualified applicants for employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, family status, protected veterans' status, Aboriginal/Native American status or any other legally-protected ground.

Accommodation during the application process

Fidelity Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require an accommodation, please email us at FidelityCanadaStaffing@fidelity.ca.

No telephone inquiries or agencies please. We thank all applicants for their interest, please be advised that only those selected for an interview will be contacted.

Why Work at Fidelity?

We are proud to be recipients of the following:

Awards

Canada's Top 100 Employers
o Greater Toronto's Top Employers
o Canada's Top Family-Friendly Employers
o Canada's Top Employers for Young People
Great Place To Work Certified
o Best Workplaces for Inclusion
o Best Workplaces for Mental Wellness
o Best Workplaces for Today's Youth
o Best Workplaces for Women
o Best Workplaces in Financial Services & Insurance
o Best Workplaces in Ontario
o Best Workplaces with Most Trusted Executive Teams

LinkedIn Top Companies in Canada
Human Resource Director (HRD) - Best Place To Work
o HRD - 5-Star Benefit Program
o HRD - 5-Star Diversity & Inclusion Employer

Designations
Canadian Compassionate Companies - Certified
Benefits Canada's Workplace Benefits Award - Future of Work Strategy
TalentEgg National Recruitment Excellence Award - Special Award for Diversity & Inclusion in Recruiting
Canadian HR Reporter's Most Innovative HR Team

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