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Records Management Manager Jobs in San Rafael, CA

Heluna Health

Project Manager (OHB)

Richmond, CA · Hybrid

$35 - $45/hr

Provides training and guidance to staff on records management best practices. * Develops, drafts, and updates branch-wide policies, procedures, and the Administrative Manual in collaboration with OHB ...

Heluna Health

Project Manager (OHB)

Richmond, CA · On-site

$35 - $45/hr

Provides training and guidance to staff on records management best practices. * Develops, drafts, and updates branch-wide policies, procedures, and the Administrative Manual in collaboration with OHB ...

Jobcertify

Online Administrative Assistant

San Francisco, CA · On-site

$21.25 - $28.50/hr

Records Management and Information Center Administration: * Utilizes records management software to monitor and manage the day-to-day activities of the Records Center(s). * Drafts and implements ...

RimePro Inc

Project Manager

Piedmont, CA · On-site

$125K - $165K/yr

Lead subcontractor buyout, coordination, and management * Manage RFIs, submittals, change orders ... Maintain organized project documentation and records * Manage project closeout including O&Ms ...

LHH US

IT Manager

Oakland, CA

$109K - $133K/yr

Familiarity with legal industry confidentiality and records management requirements. * Experience creating IT policies, onboarding/offboarding procedures, and training programs. * Familiarity with ...

LHH US

IT Manager

Oakland, CA · On-site

$109K - $133K/yr

Familiarity with legal industry confidentiality and records management requirements. * Experience creating IT policies, onboarding/offboarding procedures, and training programs. * Familiarity with ...

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All JobsRecords Management JobsRecords Management Manager JobsRecords Management Manager Jobs in San Rafael, CA

Records Management Manager information

See San Rafael, CA salary details

$39K

$83.8K

$148.3K

How much do records management manager jobs pay per year?

As of Aug 20, 2026, the average yearly pay for records management manager in San Rafael, CA is $83,805.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,600.00 and $104,800.00 per year, depending on experience, location, and employer.

What does a records management manager do?

A Records Management Manager is responsible for developing, implementing, and overseeing policies and procedures related to the creation, storage, retrieval, and disposal of organizational records. They ensure that records are managed efficiently and in compliance with legal and regulatory requirements. This role also involves training staff, maintaining records management systems, and safeguarding sensitive information. Additionally, they often coordinate with other departments to ensure proper records retention and facilitate audits or information requests.

What are the key skills and qualifications needed to thrive as a records management manager?

To thrive as a Records Management Manager, you need expertise in information governance, document control, compliance standards, and typically a degree in library science, information management, or a related field. Familiarity with electronic records management systems (ERMS), document management software, and certifications like Certified Records Manager (CRM) are highly valued. Strong organizational skills, attention to detail, and the ability to communicate policies clearly set standout professionals apart. These skills are crucial for ensuring data integrity, regulatory compliance, and efficient access to organizational information.

What are some typical challenges faced by records management managers, and how can they be addressed?

Records Management Managers often encounter challenges such as ensuring compliance with evolving regulations, managing large volumes of both physical and digital records, and promoting consistent records retention practices across departments. To address these, managers typically implement robust records management policies, regularly train staff, and collaborate closely with IT and compliance teams to ensure secure and organized recordkeeping. Staying updated on industry standards and leveraging automation tools can also greatly enhance efficiency and accuracy in managing records.

What is the difference between Records Management Manager vs Records Coordinator?

AspectRecords Management ManagerRecords Coordinator
CredentialsTypically requires a bachelor’s degree in records management, information science, or related field; certifications like ARMA or AIIM are common.Usually requires a high school diploma or associate degree; certifications are less common but may include records management or administrative courses.
Work EnvironmentWorks in office settings, overseeing records policies, compliance, and management systems.Works in similar office environments, handling day-to-day record processing and data entry.
Employer & Industry UsageEmployed by corporations, government agencies, and institutions managing large volumes of records.Employed in similar settings, often supporting the records management team with administrative tasks.

The main difference is that Records Management Managers oversee the entire records program, including policies and compliance, while Records Coordinators handle the operational tasks of maintaining and organizing records. Both roles are essential but differ in scope and responsibility.

What cities near San Rafael, CA are hiring for Records Management Manager jobs?

Cities near San Rafael, CA with the most Records Management Manager job openings:

Records Management Manager jobs near you
Infographic showing various Records Management Manager job openings in San Rafael, CA as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 19% Part Time, and 2% Contract. Highlights an 84% Physical, 2% Hybrid, and 14% Remote job distribution, with an average salary of $83,805 per year, or $40.3 per hour.

Project Manager (OHB)

Heluna Health

Richmond, CA • Hybrid

$35 - $45/hr

Full-time

Posted 17 days ago

Job description

The Project Manager (PM) serves as the primary lead for records retention and management (physical and electronic) within the Occupational Health Branch (OHB). The PM is responsible for developing, maintaining, and updating branch-wide policies, procedures, and the Administrative Manual, ensuring compliance with State and departmental requirements. In addition, the PM provides in-office operational support, assisting with routine administrative tasks and onsite needs to facilitate smooth branch operations.

Applicants must submit both a cover letter and resume for consideration.

This is a full-time, benefited position. This position is funded through 6/30/2028.

The range for this position is $35.00-$45.00 per hour based on experience and qualifications. 

This is position requires a physical presence in the Richmond, CA office at least four times per week.

ESSENTIAL FUNCTIONS

  • Leads the development, implementation, and oversight of OHB’s records retention program, including both physical and electronic records.
  • Ensures compliance with State and departmental records retention schedules and Public Records Act requirements.
  • Maintains, organizes, and updates databases and filing systems for records tracking, retrieval, and archiving.
  • Provides training and guidance to staff on records management best practices.
  • Develops, drafts, and updates branch-wide policies, procedures, and the Administrative Manual in collaboration with OHB leadership and staff.
  • Ensures branch policies and procedures remain current and compliant.
  • Prepares written and visual materials (charts, diagrams, tables, slides) to support policy and procedure dissemination.
  • Assists with onsite operational duties, including managing mail, packages, and supporting physical office tasks.
  • Provides general administrative support to OHB leadership and project teams as needed.
  • Coordinates routine administrative tasks and maintains shared resources.
  • Supports implementation of standardized workflows and continuous improvement efforts related to records and administrative processes.
  • Advises OHB staff on problems related to records retention and policy development.

JOB QUALIFICATIONS

  • Ability to work independently and collaboratively. 
  • Strong organizational skills with attention to detail. 
  • Ability to interpret and organize complex information. 
  • Proficiency with Microsoft Office Suite and records management systems. 
  • Ability to conduct onsite operational duties, including managing mail, packages, and occasional physical tasks.
  • Strong written and verbal communication skills. 

Education/Experience

  • Four years of work experience performing analytical, technical, clerical, and/or customer service duties. Academic education from an accredited college/university may be substituted for the required experience on a year-for-year basis. 
  • Public health experience preferred.

PHYSICAL DEMANDS

Stand: Frequently

Walk: Frequently

Sit: Frequently

Handling / Fingering: Occasionally

Reach Outward: Occasionally

Reach Above Shoulder: Occasionally

Climb, Crawl, Kneel, Bend: Occasionally

Lift / Carry: Occasionally - Up to 25 lbs

Push/Pull: Occasionally - Up to 25 lbs

See: Constantly

Taste/ Smell: Not Applicable

Not Applicable = Not required for essential functions

Occasionally = (0 - 2 hrs/day)

Frequently = (2 - 5 hrs/day)

Constantly = (5+ hrs/day)

WORK ENVIRONMENT

Must report physically to campus in Richmond, CA at least four times per week. The remainder of work can be done remotely. 

Must have functional Wi-Fi and internet access at remote location.  

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities to all employees and applicants, without regard to age (40 and over), national origin or ancestry, race, color, religion, sex, gender, sexual orientation, pregnancy or perceived pregnancy, reproductive health decision making, physical or mental disability, medical condition (including cancer or a record or history of cancer), AIDS or HIV, genetic information or characteristics, veteran status or military service.

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