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Records Management Manager Jobs in San Rafael, CA

Zipline

Lifecycle & CRM Manager

South San Francisco, CA

$150K - $190K/yr

... record breaking speeds. About You and The Role As Zipline continues to grow, so does the ... We're looking for a Lifecycle & CRM Manager to help scale these efforts by bringing campaigns to ...

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All JobsRecords Management JobsRecords Management Manager JobsRecords Management Manager Jobs in San Rafael, CA

Records Management Manager information

See San Rafael, CA salary details

$39K

$83.8K

$148.3K

How much do records management manager jobs pay per year?

As of Aug 20, 2026, the average yearly pay for records management manager in San Rafael, CA is $83,805.00, according to ZipRecruiter salary data. Most workers in this role earn between $54,600.00 and $104,800.00 per year, depending on experience, location, and employer.

What does a records management manager do?

A Records Management Manager is responsible for developing, implementing, and overseeing policies and procedures related to the creation, storage, retrieval, and disposal of organizational records. They ensure that records are managed efficiently and in compliance with legal and regulatory requirements. This role also involves training staff, maintaining records management systems, and safeguarding sensitive information. Additionally, they often coordinate with other departments to ensure proper records retention and facilitate audits or information requests.

What are the key skills and qualifications needed to thrive as a records management manager?

To thrive as a Records Management Manager, you need expertise in information governance, document control, compliance standards, and typically a degree in library science, information management, or a related field. Familiarity with electronic records management systems (ERMS), document management software, and certifications like Certified Records Manager (CRM) are highly valued. Strong organizational skills, attention to detail, and the ability to communicate policies clearly set standout professionals apart. These skills are crucial for ensuring data integrity, regulatory compliance, and efficient access to organizational information.

What are some typical challenges faced by records management managers, and how can they be addressed?

Records Management Managers often encounter challenges such as ensuring compliance with evolving regulations, managing large volumes of both physical and digital records, and promoting consistent records retention practices across departments. To address these, managers typically implement robust records management policies, regularly train staff, and collaborate closely with IT and compliance teams to ensure secure and organized recordkeeping. Staying updated on industry standards and leveraging automation tools can also greatly enhance efficiency and accuracy in managing records.

What is the difference between Records Management Manager vs Records Coordinator?

AspectRecords Management ManagerRecords Coordinator
CredentialsTypically requires a bachelor’s degree in records management, information science, or related field; certifications like ARMA or AIIM are common.Usually requires a high school diploma or associate degree; certifications are less common but may include records management or administrative courses.
Work EnvironmentWorks in office settings, overseeing records policies, compliance, and management systems.Works in similar office environments, handling day-to-day record processing and data entry.
Employer & Industry UsageEmployed by corporations, government agencies, and institutions managing large volumes of records.Employed in similar settings, often supporting the records management team with administrative tasks.

The main difference is that Records Management Managers oversee the entire records program, including policies and compliance, while Records Coordinators handle the operational tasks of maintaining and organizing records. Both roles are essential but differ in scope and responsibility.

What cities near San Rafael, CA are hiring for Records Management Manager jobs?

Cities near San Rafael, CA with the most Records Management Manager job openings:

Records Management Manager jobs near you
Infographic showing various Records Management Manager job openings in San Rafael, CA as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 19% Part Time, and 2% Contract. Highlights an 84% Physical, 2% Hybrid, and 14% Remote job distribution, with an average salary of $83,805 per year, or $40.3 per hour.

Environmental Records Specialist

Toeroek Associates, Inc.

Berkeley, CA • Remote

$28.84 - $36.06/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted yesterday

Job description

Toeroek Associates is seeking an Environmental Records Specialist to provide records and data management support to U.S. Environmental Protection Agency (EPA) Region 9. Responsibilities include collecting, processing, and retrieving Resource Conservation and Recovery Act (RCRA) records in EPA data management systems and providing coordination support to EPA in their efforts to respond to FOIA requests. This position is available for remote work and a home office, is based in the Bay Area, and occasionally requires visits to the EPA Region 9 office in San Francisco, CA, to process records.Duties and Responsibilities Collect and organize electronic and paper records per Standard Operating Procedures (SOPs) and in compliance with EPA document management requirements. Process and enter documents into various EPA databases; requires gathering electronic documents from various data sources, importing electronic documents into the databases, digitizing paper documents, and bibliographic coding.Search EPA databases to identify relevant documents in response to stakeholders' requests.Track the status of documents received for processing.Compare data entered into EPA systems with source documents, verify accuracy of entered data entered and correct if required.Keep record of work completed and transfer information to daily, weekly and monthly tally sheets.Retrieve RCRA documents for EPA staff and contractors as requested.Edit and provide technical comments to applicable guidance documents, including SOPs.Attend meetings, trainings, and teleconferences as necessary.Support EPA at meetings and provide peer staff training on the position procedures as requested.Arrange for the transfer of documents to and from other Records Centers as necessary.Coordinate with staff members to ensure documents are processed into the appropriate applications.Provide feedback and suggestions on strategies for improving data management processes.Organize, manage, track and reports EPA program records collections on a daily, weekly, and monthly basis.Provide support coordinating the assignment and accurate responses to FOIA requestsPredominantly remote work with occasional trips to EPA Region 9 office required at 75 Hawthorne Street, San Francisco. Required Education/ExperienceBachelor's degree plus 5 years' practical and relevant experience in data and records management.Demonstrated proficiency in word processing, database entry, and spreadsheet development using various applications including Windows, Microsoft Word, Outlook, Excel, PowerPoint, and Adobe Acrobat.Demonstrated experience accurately indexing and managing technical documents.Preferred ExperiencePrevious EPA records and data management experience.Knowledge of RCRA regulations and NARA regulations addressing local, state and/or federal records management programs.Experience working with Superfund Enterprise Management System (SEMS).Experience coordinating and processing responses to FOIA requests.Essential Duties /ActivitiesSuccessful completion of Personnel Security Systems (PSS) background check by EPA.Sitting for extended periods of time.Using personal computer, scanner, photocopier, telephone, and teleconference equipment.Lifting, handling and transporting boxes weighing up to 25 lbs.Viewing computer monitors, forms and documents.Communicating with the client both verbally and in writing. SkillsSkilled in efficiently identifying and indexing relevant information in technical documents.Must be extremely organized and detail-oriented.Excellent verbal and written communication skills.Switch between tasks or assignments rapidly and with ease while maintaining a predictable workload.Ability to comprehend complex issues, organize, and prioritize work schedule.This position's target pay hiring range is $28.84 - $36.06, non-exempt, DOQ. This is a good faith and reasonable estimate of the base compensation at the time of posting. Toeroek offers a competitive benefits package including medical, dental, vision, Life, LTD, STD, and 401K. Qualified applicants should include their resume with their completed application for further consideration.Toeroek Associates is a dynamic small business provider of specialty consulting and analysis services to the U.S. Government. Our multi-disciplined environmental staff includes scientific, legal, and engineering experts who provide technical assistance to EPA and other federal and state government entities to solve issues related to environmental compliance, site characterization, remediation, and enforcement at contaminated sites. Toeroek offers a collaborative and congenial work environment with a team of passionate staff dedicated to finding solutions to complex problems in the fields of environment, records and knowledge management, and national security.Toeroek Associates, Inc. maintains the policy of equal employment opportunity (EEO) shall apply to all terms, conditions, and privileges of employment, including hiring, testing, training and development, promotion, transfer, compensation, benefits, educational assistance, termination, layoffs, social and recreational programs, and retirement. Toeroek is committed to making employment decisions based on valid requirements without regard to age, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation, or any other applicable status protected by state or local law.Applicants with disabilities may contact Toeroek Associates, Inc., Human Resources via telephone, fax, e-mail, and other means to request and arrange for accommodations. If you need assistance to accommodate a disability, you may request an accommodation at any time. Please contact Human Resources at hr@toeroek.com.