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Records Management Coordinator Jobs in Reston, VA

FedWriters

Records Management Specialist I

Washington, DC · On-site

$85K - $90K/yr

Records Management Specialist IJob Summary:For professionals seeking a truly impactful opportunity ... and coordinating proper referrals of documents to the original classification authority and/or ...

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Records Management Coordinator information

See Reston, VA salary details

$34.3K

$54.6K

$87.9K

How much do records management coordinator jobs pay per year?

As of Aug 22, 2026, the average yearly pay for records management coordinator in Reston, VA is $54,558.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,600.00 and $62,900.00 per year, depending on experience, location, and employer.

What does a records management coordinator do?

A Records Management Coordinator is responsible for organizing, maintaining, and overseeing an organization's records and information. They ensure that both physical and digital documents are stored securely, are easily retrievable, and comply with legal and regulatory requirements. This role often includes developing and implementing records management policies, training staff, and coordinating records retention and destruction schedules. Their work is crucial for supporting efficient business operations and ensuring data privacy and compliance.

What are the key skills and qualifications needed to thrive as a records management coordinator?

To thrive as a Records Management Coordinator, you need a thorough understanding of records retention policies, information governance, and compliance regulations, often supported by a relevant degree or certification such as CRM (Certified Records Manager). Familiarity with electronic records management systems (ERMS), document imaging software, and database platforms is typically required. Exceptional attention to detail, organizational skills, and the ability to communicate clearly with stakeholders are important soft skills for this role. These competencies ensure accurate recordkeeping, regulatory compliance, and efficient information retrieval, which are vital for organizational accountability and operational efficiency.

What are some common challenges faced by records management coordinators, and how can they be addressed?

Records Management Coordinators often encounter challenges such as ensuring compliance with evolving regulations, maintaining data accuracy, and managing large volumes of physical and digital records. Staying organized and implementing robust document management systems can help address these issues. Regular training and close collaboration with IT and legal teams are also essential to effectively manage sensitive information and streamline recordkeeping processes.

What is the difference between Records Management Coordinator vs Records Analyst?

AspectRecords Management CoordinatorRecords Analyst
CredentialsTypically requires a high school diploma or associate's degree; certifications like Certified Records Manager (CRM) are a plusOften requires a bachelor's degree in information management, library science, or related fields; certifications like CRM are common
Work EnvironmentOffice settings, archives, or storage facilities within organizationsOffice environments, data analysis centers, or document repositories
Employer & Industry UsageUsed across industries like healthcare, legal, government, and corporate sectorsCommon in corporate, legal, healthcare, and government sectors for data analysis and recordkeeping

While both roles involve managing records, the Records Management Coordinator focuses on organizing, maintaining, and ensuring compliance of records, often with a focus on policies and procedures. The Records Analyst emphasizes analyzing record data, improving systems, and supporting decision-making through data insights. Both roles require strong organizational skills, but their primary functions differ in scope and focus.

What are the most commonly searched types of Records Management jobs in Reston, VA?

The most popular types of Records Management jobs in Reston, VA are:

What are popular job titles related to Records Management Coordinator jobs in Reston, VA?

For Records Management Coordinator jobs in Reston, VA, the most frequently searched job titles are:

What job categories do people searching Records Management Coordinator jobs in Reston, VA look for?

The top searched job categories for Records Management Coordinator jobs in Reston, VA are:

What cities near Reston, VA are hiring for Records Management Coordinator jobs?

Cities near Reston, VA with the most Records Management Coordinator job openings:

Records Management Coordinator jobs near you
Infographic showing various Records Management Coordinator job openings in Reston, VA as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 16% Part Time, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $54,558 per year, or $26.2 per hour.

Records Management Specialist I

Armada Ltd

Arlington, VA • On-site

Full-time

Re-posted 8 days ago

Job description

Records Management Specialist I

Type: Full Time

Location: Ballston, Virgina

Overtime Exempt: No

Reports To: ARMADA HQ

Security Clearance Required: Secret

CONTINGENT UPON AWARD*

Duties & Responsibilities:

  • The Records Management Specialist I will assist with the FOIA request lifecycle, including coordinating with requesters, searching for records, working with Counsel on redactions, and preparing response letters.
  • Records Management Specialist I assist with the PA Program by processing requests, supporting the development of SORNs and PIAs, and assisting with the quarterly Privacy Spot Check.
  • Assist with the development and maintenance of a FOIA/PA desk guide, communicate procedural changes, and assist with maintaining the online FOIA reading room.
  • Assist with the ONR Records Management (RM) Program by helping ONR Codes develop RM File Plans and reviewing records for correct SSICs.
  • Assist the ONR RM with the appraisal, disposition, and transfer of official records to Federal Records Centers (FRCs) or NARA, including the preparation and packing of record boxes.
  • Records Management Specialist I assist with searching for requested records and scanning documents as needed.
  • Other duties as assigned.

Knowledge, Skills, and Abilities (KSAs):

  • Knowledge of National Archives and Records Administration (NARA) regulations, Federal Records Center (FRC) guidelines, and the federal records life cycle.
  • Proficiency in Electronic Records Management Systems (such as HP TRIM, Content Manager, or similar DoD-compliant platforms).
  • Skilled in conducting regular file inventories, compliance checks, and data quality assurance reviews.
  • Ability to liaise effectively with military personnel, civilian leadership, federal auditors, and external contractors.
  • Ability to evaluate legacy paper systems and successfully guide teams through digital transformation and migration.

Minimum/General Experience:

  • At least two (2) years of Records Management experience.
  • In lieu of the desired experience, an associate's degree and at least one (1) year of recent Records Management experience is required.

Minimum Education:

  • High school diploma or GED required.

Disclaimer:

The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at www.armadausa.com.


Special Notes: Relocation is not available for these jobs.

ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.


Must be able to successfully pass a background check, and pre-employment drug testing.  Job offers are contingent upon results of background check and drug testing.

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