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Records Management Assistant Jobs in Gilbert, AZ

IES Communications

Project Manager Assistant

Mesa, AZ · On-site

$29/hr

The Project Manager Assistant is the administrative person for assigned project(s). The Project ... Perform assigned word processing, general filing, timekeeping, records management, correspondence ...

Chamberlin & Associates

Assistant Manager

Phoenix, AZ · On-site

$22 - $25/hr

Key Responsibilities Financial Management & Delinquency * Process rent payments accurately and on ... Maintain accurate and organized resident files, compliance documentation, and operational records ...

Chamberlin & Associates

Assistant Manager

Phoenix, AZ · On-site

$24 - $25/hr

This role plays a key part in rent collection, delinquency management, reporting accuracy, and ... ledger records in AppFolio.Monitor delinquency daily, initiating follow-up calls, emails, and ...

Chamberlin & Associates

Assistant Manager

Phoenix, AZ · On-site

$24 - $25/hr

This role plays a key part in rent collection, delinquency management, reporting accuracy, and ... Process rent payments accurately and on time, maintaining clean ledger records in AppFolio.

Chamberlin & Associates

Assistant Manager

Phoenix, AZ · On-site

$22 - $25/hr

Key ResponsibilitiesFinancial Management & DelinquencyProcess rent payments accurately and on time ... ledger records in AppFolio.Monitor delinquency daily, initiating follow-up calls, emails, and ...

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All JobsRecords Management JobsRecords Management Assistant JobsRecords Management Assistant Jobs in Gilbert, AZ

Records Management Assistant information

See Gilbert, AZ salary details

$26.9K

$49K

$68.8K

How much do records management assistant jobs pay per year?

As of Aug 25, 2026, the average yearly pay for records management assistant in Gilbert, AZ is $49,033.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,900.00 and $53,300.00 per year, depending on experience, location, and employer.

What does a records management assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are the key skills and qualifications needed to thrive as a records management assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What are some common challenges faced by records management assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the most commonly searched types of Records Management jobs in Gilbert, AZ?

The most popular types of Records Management jobs in Gilbert, AZ are:

What cities near Gilbert, AZ are hiring for Records Management Assistant jobs?

Cities near Gilbert, AZ with the most Records Management Assistant job openings:

Records Management Assistant jobs near you
Infographic showing various Records Management Assistant job openings in Gilbert, AZ as of June 2026, with employment types broken down into 1% As Needed, 61% Full Time, 35% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $49,033 per year, or $23.6 per hour.

HR/Talent Management Assistant

Arizona Autism Charter Schools, Inc

Phoenix, AZ • On-site

$35K - $45K/yr

Other

Life, PTO

Re-posted 22 hours ago

Job description

HR Assistant


Arizona’s first and only autism-focused charter school is seeking an HR Assistant with outstanding communication and administrative skills to help the Talent Management Team with growth and expansion. 


Responsibilities::

  • Assist in the hiring process of employees, including completing phone screens, scheduling interviews, verifying work history and references, and tracking candidates in the applicant tracking system. 
  • Help with new hire on-boarding procedures including scheduling and assisting with employee orientation, ensuring hiring documents are collected and filed properly.
  • Audit employee files quarterly to maintain compliance.
  • Provide information and assist employees with HR related needs and questions. 
  • Organize, compile, update employee records and documentation as needed.
  • Support the Human Resources/Talent Management department with any additional administrative needs. 


Benefits:

  • 96 hours of PTO
  • Life insurance (employer paid), Pet Insurance, EAP
  • Paid Federal Holidays 
  • Paid Fall, Winter, Spring, and Summer Breaks


Minimum Qualifications:

  • 1-2 years of HR experience
  • Microsoft Excel, Word, PowerPoint and Outlook proficiency
  • Google G-Suite experience
  • Ability to maintain confidentiality 
  • Strong organizational, verbal and written communication skills 
  • Recruiting experience preferred


Required:

  • Arizona IVP Fingerprint clearance card
  • High School diploma or equivalent


ADA AND OTHER REQUIREMENTS:

Positions in this class require:  sitting, stooping, crouching, reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.


Physical Requirements: 

Exerting up to 20 pounds of force occasionally.


Working Conditions:  

Work is routinely performed in an indoor office environment.



The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.


Arizona Autism Charter Schools, Inc. is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Arizona Autism Charter Schools, Inc. does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students.