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Records Associate Jobs in Rensselaer, NY (NOW HIRING)

Bimbo Bakeries

Shipping Associate

Colonie, NY · On-site

$27.60/hr

Count and check products for accuracy and quality, maintain accurate records, report overages and ... by an associate to successfully perform the essential functions of each job. Reasonable ...

Trinity Health

Registration Associate

Saratoga Springs, NY · On-site

$17.50 - $21.80/hr

Registration Associate - Saratoga, NY - FT If you are looking for a position as a Registration ... record maintenance supply monitor/ordering answering phones data entry What you will need: High ...

Trinityhealth

Registration Associate

East Greenbush, NY · On-site

$17.50 - $21.80/hr

Registration Associate - East Greenbush, NY If you are looking for a position as a Registration ... record maintenance supply monitor/ordering answering phones data entry What you will need: High ...

Trinityhealth

Registration Associate

Albany, NY

$17.50 - $21.80/hr

Registration Associate If you are looking for a position as a Registration Associate, this could be ... record maintenance supply monitor/ordering answering phones data entry What you will need: High ...

Trinity Health

Registration Associate

Albany, NY

$17.50 - $21.80/hr

Registration Associate If you are looking for a position as a Registration Associate, this could be ... record maintenance supply monitor/ordering answering phones data entry What you will need: High ...

Trinity Health

Registration Associate

Albany, NY · On-site

$17.50 - $21.80/hr

Registration Associate If you are looking for a position as a Registration Associate, this could be ... record maintenance supply monitor/ordering answering phones data entry What you will need: High ...

Trinity Health

Registration Associate

East Greenbush, NY · On-site

$17.50 - $21.80/hr

Registration Associate - East Greenbush, NY If you are looking for a position as a Registration ... record maintenance supply monitor/ordering answering phones data entry What you will need: High ...

B & D Industries

Warehouse Associate

Albany, NY · On-site

$16 - $18.75/hr

Warehouse Associate ID: 1299 Location: Albany, NY More about this job > Description Summary The ... record required Relevant work experience preferred, such as warehouse, shipping/receiving ...

Trinityhealth

Registration Associate

Albany, NY

$17.50 - $21.80/hr

Registration Associate If you are looking for a position as a Registration Associate, this could be ... record maintenance supply monitor/ordering answering phones data entry What you will need: High ...

Trinity Health

Registration Associate

East Greenbush, NY · On-site

$17.50 - $21.80/hr

Registration Associate - East Greenbush, NY If you are looking for a position as a Registration ... record maintenance supply monitor/ordering answering phones data entry What you will need: High ...

StateJobsNY

Employment Processing Associate

Albany, NY · On-site

$40K - $50K/yr

... records and files with new or changing information as received. • Upon request, research employee's work history through paper, computer, microfilm and microfiche records. • Provide verbal and ...

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All JobsRecords Associate JobsRecords Associate Jobs in Rensselaer, NY

Records Associate information

See Rensselaer, NY salary details

$15

$20

$26

How much do records associate jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for records associate in Rensselaer, NY is $20.10, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $21.01 per hour, depending on experience, location, and employer.

What is a records associate?

Records Associates are professionals responsible for managing, organizing, and maintaining company records and documents. They ensure that information is accurately filed, accessible, and complies with legal and regulatory requirements. Their duties often include data entry, filing, retrieving documents, and assisting with records retention and destruction processes. Records Associates play a key role in supporting business operations by safeguarding important information and ensuring efficient document management.

What are the key skills and qualifications needed to thrive as a records associate, and why are they important?

To thrive as a Records Associate, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some positions preferring coursework in information management. Familiarity with electronic records management systems (ERMS), databases, and office software like Microsoft Office is typically required. Strong communication, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills ensure accurate record-keeping, data security, and efficient retrieval, which are critical for regulatory compliance and smooth business operations.

What are some common challenges faced by records associates, and how can they be managed effectively?

Records Associates often face challenges such as managing large volumes of documents, ensuring accurate data entry, and maintaining compliance with retention policies. To manage these effectively, it's important to develop strong organizational skills, stay up-to-date on relevant regulations, and utilize document management systems proficiently. Collaborating closely with other departments and regularly reviewing processes can also help streamline workflows and reduce errors.

What is the difference between Records Associate vs Data Entry Clerk?

AspectRecords AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, legal firmsOffices, administrative settings, call centers
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including healthcare, retail, finance
Common Search & ComparisonYesYes

The main difference between a Records Associate and a Data Entry Clerk lies in their scope of responsibilities. Records Associates typically handle more complex record management tasks, ensuring data accuracy and compliance, often within specialized industries like healthcare or legal sectors. Data Entry Clerks primarily focus on inputting data quickly and accurately into systems, often performing repetitive tasks. Both roles require strong attention to detail and computer skills, but Records Associates usually require a broader understanding of recordkeeping procedures.

What cities near Rensselaer, NY are hiring for Records Associate jobs?

Cities near Rensselaer, NY with the most Records Associate job openings:

Records Associate jobs near you
Infographic showing various Records Associate job openings in Rensselaer, NY as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $41,818 per year, or $20.1 per hour.

Development Associate

Boys and Girls Clubs of the Capital Area

Albany, NY • On-site

$21/hr

Full-time

Medical, Dental, Life, Retirement, PTO

Re-posted 8 days ago

Key responsibilities

  • Support the development and implementation of BGCCA's annual fundraising plan for various fundraising initiatives

  • Assist with donor cultivation, solicitation, acknowledgment, and stewardship efforts

  • Maintain accurate donor records and generate reports to measure fundraising progress

Job description

Position Title: Development Associate
Department: Resource Development
Work Location: Albany Clubhouse
Reports to: Director of Mission Advancement
Salary Range: $21-$24
Hours & Schedule: Monday - Friday, 40 hours/week (with occasional weeknights & weekends)
Classification: Full-Time, Non-Exempt
Full-Time Benefits: Paid holidays, sick leave, 401(k) w/match, health and dental insurance, life insurance, long-term disability, New York Paid Family Leave benefits, retirement benefits, employee assistance program (EAP), and eligibility for additional third-party discounts.
Organizational Values
At Boys & Girls Clubs of the Capital Area (BGCCA), you'll find more than just a job. You'll be part of our mission to inspire and enable all young people, especially those who need us most, to realize their full potential as productive, responsible, and caring citizens. Our team collaborates to ensure that youth in the Capital Area have the opportunity to succeed and thrive in today's fast-paced environment.
Overview of Your Role
The Development Associate plays a critical role in advancing the mission of BGCCA by supporting fundraising efforts, donor engagement, communications, and resource development operations. This position works closely with the Director of Mission Advancement, leadership team, board members, volunteers, program staff, and community partners to strengthen relationships and increase philanthropic support.
The Development Associate will help implement BGCCA's annual fundraising strategy by supporting donor cultivation and stewardship activities, maintaining accurate donor records, coordinating fundraising communications, assisting with special events, and sharing the impact of BGCCA programs with supporters.
The ideal candidate is a highly organized, relationship-focused professional who is passionate about youth development and community impact. This individual should enjoy building connections, telling compelling stories, managing details, and working collaboratively in a fast-paced nonprofit environment.
Key Job Responsibilities:
The following non-exhaustive list of job duties required for this position:
  • Assist with the development and implementation of BGCCA's annual fundraising plan for individual, corporate, foundation, and community fundraising initiatives
  • Assist with donor cultivation, solicitation, acknowledgment, and stewardship efforts
  • Maintain regular communication with donors and supporters to strengthen relationships and increase engagement
  • Support the preparation of donor proposals, sponsorship requests, grant materials, and fundraising reports
  • Research prospective donors, corporations, foundations, and community partners
  • Maintain accurate donor records, contact information, giving history, and relationship notes within the organization's donor management system
  • Assist with donor acknowledgment processes, thank you communications, and stewardship activities
  • Generate reports and analyze fundraising data to measure progress toward goals and identify opportunities
  • Support the creation of compelling fundraising and communication materials, including:
  • Donor appeal letters
  • Newsletters
  • Impact reports
  • Sponsorship materials
  • Social media content
  • Donor updates
  • Collaborate with program and operations teams to understand BGCCA programs, outcomes, and areas of greatest need
  • Stay current on nonprofit fundraising trends, donor engagement practices, and ethical standards

Requirements
Requirements
CREDENTIALS, SKILLS/KNOWLEDGE REQUIRED:
  • Associate or Bachelor's degree or equivalent experience
  • Experience supporting fundraising, donor relations, nonprofit development, sales, marketing, community engagement, or a related field
  • Experience with donor management systems, CRM platforms, or fundraising software preferred
  • Strong interpersonal skills and the ability to work collaboratively with staff, board members, volunteers, and community partners
  • Knowledge of development principles, fundraising techniques, and ethics
  • Collaborative and flexible approach and a team-oriented management style
  • Ability to collaborate with a variety of existing and new community contacts
  • Strong oral and written communication skills
  • Excellent organizational skills and ability to manage details
  • Excellent fiscal and interpersonal skills
  • Ability to prioritize tasks and to delegate them when appropriate
  • Strong analytical and problem-solving skills
  • Ability to inspire, manage and partner with staff, board members and volunteers
  • Ability to function well in a high-paced and at times stressful environment
  • Proficient computer skills (Microsoft Office, Google Drive & Docs, Email)
  • Commitment to the mission of Boys & Girls Clubs and youth development
  • Must pass a comprehensive background check, including fingerprinting, child abuse clearance, and sex offender registry check, as required by BGCCA

Work environment:
  • This position is based at our administrative offices at the Albany Clubhouse (21 Delaware Ave). A hybrid in-person and remote work arrangement is available based on departmental priorities, and employee performance,

Travel required:
  • Minimal travel is required, with occasional program site visits, off-site professional development opportunities, community events, donor meetings, and networking activities

Physical Requirements:
  • Ability to sit, stand, and work at a computer for extended periods.
  • Ability to lift and move up to 25 pounds.
  • Fine motor coordination required for computer-based work.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Boys & Girls Clubs of the Capital Area is an Equal Opportunity Employer and is committed to recruiting and hiring a diverse workforce. Persons from diverse backgrounds, including communities of color, people with disabilities, and the LGBTQ+ community, are encouraged to apply.
Salary Description
$21

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