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Records Associate Jobs in Rensselaer, NY (NOW HIRING)

Excelsior College

Clinical Operations Associate

Albany, NY · Hybrid

$40K - $42K/yr

The Clinical Operations Associate collaborates with health records partners to ensure students are compliant with clinical partner requirements or prevent them from entering clinical or practice ...

Excelsior Collage

Clinical Operations Associate

Albany, NY · On-site

$40K - $42K/yr

The Clinical Operations Associate collaborates with health records partners to ensure students are compliant with clinical partner requirements or prevent them from entering clinical or practice ...

Adecco

Warehouse Associate

Albany, NY

$24.75/hr

Adecco is currently assisting a local Customer in their search for Warehouse Associate positions in ... records in accordance with federal, state, and local laws and/or security clearance requirements ...

Adecco

Warehouse Associate

Cohoes, NY

$21/hr

Adecco is currently assisting a local Customer in their search for Warehouse Associate in NEW YORK ... records in accordance with federal, state, and local laws and/or security clearance requirements ...

Trinityhealth

Registration Associate

Albany, NY

$17.50 - $21.80/hr

Registration Associate -Albany, NY - FT If you are looking for a position as a Registration ... record maintenance supply monitor/ordering answering phones data entry What you will need: High ...

Trinity Health

Registration Associate

Albany, NY · On-site

$17.50 - $21.80/hr

Registration Associate If you are looking for a position as a Registration Associate, this could be ... record maintenance supply monitor/ordering answering phones data entry What you will need: High ...

Trinity Health

Registration Associate

Albany, NY

$17.50 - $21.80/hr

Registration Associate -Albany, NY - FT If you are looking for a position as a Registration ... record maintenance supply monitor/ordering answering phones data entry What you will need: High ...

Trinityhealth

Registration Associate

Albany, NY

$17.50 - $21.80/hr

Registration Associate If you are looking for a position as a Registration Associate, this could be ... record maintenance supply monitor/ordering answering phones data entry What you will need: High ...

Trinityhealth

Registration Associate

Rensselaer, NY

$17.50 - $21.80/hr

Registration Associate - Rensselaer Health Center If you are looking for a position as a ... record maintenance supply monitor/ordering answering phones data entry What you will need: High ...

Midland Farms Inc.

Accounting Associate

Albany, NY · On-site

$22 - $29/hr

Maintain Purchase Information Records and Source Lists for vendors. * Manage price changes and ... Associates of Science in Accounting * 1-3 years of experience in the accounting field * Experience ...

Trinity Health

Registration Associate

Rensselaer, NY · On-site

$17.50 - $21.80/hr

Registration Associate - Rensselaer Health Center If you are looking for a position as a ... record maintenance supply monitor/ordering answering phones data entry What you will need: High ...

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All JobsRecords Associate JobsRecords Associate Jobs in Rensselaer, NY

Records Associate information

See Rensselaer, NY salary details

$15

$20

$26

How much do records associate jobs pay per hour?

As of Jul 26, 2026, the average hourly pay for records associate in Rensselaer, NY is $20.10, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $21.01 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Associate, and why are they important?

To thrive as a Records Associate, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some positions preferring coursework in information management. Familiarity with electronic records management systems (ERMS), databases, and office software like Microsoft Office is typically required. Strong communication, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills ensure accurate record-keeping, data security, and efficient retrieval, which are critical for regulatory compliance and smooth business operations.

What are some common challenges faced by Records Associates, and how can they be managed effectively?

Records Associates often face challenges such as managing large volumes of documents, ensuring accurate data entry, and maintaining compliance with retention policies. To manage these effectively, it's important to develop strong organizational skills, stay up-to-date on relevant regulations, and utilize document management systems proficiently. Collaborating closely with other departments and regularly reviewing processes can also help streamline workflows and reduce errors.

What is the difference between Records Associate vs Data Entry Clerk?

AspectRecords AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, legal firmsOffices, administrative settings, call centers
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including healthcare, retail, finance
Common Search & ComparisonYesYes

The main difference between a Records Associate and a Data Entry Clerk lies in their scope of responsibilities. Records Associates typically handle more complex record management tasks, ensuring data accuracy and compliance, often within specialized industries like healthcare or legal sectors. Data Entry Clerks primarily focus on inputting data quickly and accurately into systems, often performing repetitive tasks. Both roles require strong attention to detail and computer skills, but Records Associates usually require a broader understanding of recordkeeping procedures.

What are Records Associates?

Records Associates are professionals responsible for managing, organizing, and maintaining company records and documents. They ensure that information is accurately filed, accessible, and complies with legal and regulatory requirements. Their duties often include data entry, filing, retrieving documents, and assisting with records retention and destruction processes. Records Associates play a key role in supporting business operations by safeguarding important information and ensuring efficient document management.
What cities near Rensselaer, NY are hiring for Records Associate jobs? Cities near Rensselaer, NY with the most Records Associate job openings:
Records Associate jobs near you
Infographic showing various Records Associate job openings in Rensselaer, NY as of July 2026, with employment types broken down into 1% As Needed, 68% Full Time, 29% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $41,818 per year, or $20.1 per hour.

Medical Records Clerk - Preadmission Testing

Albanymed

Albany, NY

$40K - $52K/yr

Full-time

Posted yesterday

Job description

Department/Unit:

Pre-Admission Services

Work Shift:

Day (United States of America)

Salary Range:

$40,310.00 - $52,403.00The Medical Records Clerk is responsible for managing patient health files. They ensure patient records are held strictly confidential and provide excellent customer service to all internal external stakeholders.
Hours: Monday-Friday 8:00-4:30


Essential Duties and Responsibilities

  • Requests medical records from Patients/Providers/Healthcare institutions
  • Prepares copies of records when presented with properly completed medical release forms
  • Organizes and evaluates records for completeness and accuracy
  • Uploads all patient records into the EMR system
  • Runs queries in EMR system to follow up on requested medical records
  • Follows up on medical records that are not received within one week of request
  • Greet and assist visitors in a courteous manner.
  • Answer phones in a courteous manner.


Qualifications

  • High School Diploma/G.E.D. - required
  • Associate's Degree - preferred
  • 1-3 years Medical office experience - preferred
  • Medical terminology (Low proficiency)
  • Computer skills (Medium proficiency)

Equivalent combination of relevant education and experience may be substituted as appropriate.
Physical Demands

  • Standing - Frequently
  • Walking - Frequently
  • Sitting - Constantly
  • Lifting - Occasionally (5)
  • Carrying - Occasionally (5)
  • Pushing - Occasionally (5)
  • Pulling - Occasionally (5)
  • Climbing - Rarely (5)
  • Balancing - Rarely
  • Stooping - Rarely
  • Kneeling - Rarely
  • Crouching - Rarely
  • Crawling - Rarely
  • Reaching - Frequently
  • Handling - Frequently
  • Grasping - Frequently
  • Feeling - Frequently
  • Talking - Constantly
  • Hearing - Constantly
  • Repetitive Motions - Constantly
  • Eye/Hand/Foot Coordination - Frequently


Working Conditions

  • Extreme cold - Rarely
  • Extreme heat - Rarely
  • Humidity - Rarely
  • Wet - Rarely
  • Noise - Frequently
  • Hazards - Rarely
  • Temperature Change - Rarely
  • Atmospheric Conditions - Rarely
  • Vibration - Rarely

Thank you for your interest in Albany Med Health System!

Albany Med Health System is an equal opportunity employer.

This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:

Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

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