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Records Associate Jobs in Rensselaer, NY (NOW HIRING)

University of Rochester

Med Records Coder III

Albany, NY · On-site

$21.78 - $30.53/hr

The Med Records Coder III functions as an advanced coder in the abstraction and in-depth analysis ... Associate's degree in Health Information Technology or health related field preferred * Additional ...

Trinity Health

Registration Associate

Rensselaer, NY · On-site

$17.50 - $21.80/hr

Registration Associate Employment Type: Full time Shift: Day Shift Description: Registration ... record maintenance supply monitor/ordering answering phones data entry What you will need: High ...

New York State

Employment Processing Associate

Albany, NY · On-site

$40K - $50K/yr

... Associate. The duties and responsibilities include, but are not limited to: Compile employment ... records and files with new or changing information as received. Upon request, research employee ...

Adecco

Warehouse Associate

Albany, NY

$21/hr

Adecco is currently assisting a local Customer in their search for Warehouse Associate positions in ... records in accordance with federal, state, and local laws and/or security clearance requirements ...

Adecco US, Inc.

Warehouse Associate

Albany, NY · On-site

$21/hr

Adecco is currently assisting a local Customer in their search for Warehouse Associate positions in ... records in accordance with federal, state, and local laws and/or security clearance requirements ...

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All JobsRecords Associate JobsRecords Associate Jobs in Rensselaer, NY

Records Associate information

See Rensselaer, NY salary details

$15

$20

$26

How much do records associate jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for records associate in Rensselaer, NY is $20.10, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $21.01 per hour, depending on experience, location, and employer.

What is a records associate?

Records Associates are professionals responsible for managing, organizing, and maintaining company records and documents. They ensure that information is accurately filed, accessible, and complies with legal and regulatory requirements. Their duties often include data entry, filing, retrieving documents, and assisting with records retention and destruction processes. Records Associates play a key role in supporting business operations by safeguarding important information and ensuring efficient document management.

What are the key skills and qualifications needed to thrive as a records associate, and why are they important?

To thrive as a Records Associate, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some positions preferring coursework in information management. Familiarity with electronic records management systems (ERMS), databases, and office software like Microsoft Office is typically required. Strong communication, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills ensure accurate record-keeping, data security, and efficient retrieval, which are critical for regulatory compliance and smooth business operations.

What are some common challenges faced by records associates, and how can they be managed effectively?

Records Associates often face challenges such as managing large volumes of documents, ensuring accurate data entry, and maintaining compliance with retention policies. To manage these effectively, it's important to develop strong organizational skills, stay up-to-date on relevant regulations, and utilize document management systems proficiently. Collaborating closely with other departments and regularly reviewing processes can also help streamline workflows and reduce errors.

What is the difference between Records Associate vs Data Entry Clerk?

AspectRecords AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, legal firmsOffices, administrative settings, call centers
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including healthcare, retail, finance
Common Search & ComparisonYesYes

The main difference between a Records Associate and a Data Entry Clerk lies in their scope of responsibilities. Records Associates typically handle more complex record management tasks, ensuring data accuracy and compliance, often within specialized industries like healthcare or legal sectors. Data Entry Clerks primarily focus on inputting data quickly and accurately into systems, often performing repetitive tasks. Both roles require strong attention to detail and computer skills, but Records Associates usually require a broader understanding of recordkeeping procedures.

What cities near Rensselaer, NY are hiring for Records Associate jobs?

Cities near Rensselaer, NY with the most Records Associate job openings:

Records Associate jobs near you
Infographic showing various Records Associate job openings in Rensselaer, NY as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $41,818 per year, or $20.1 per hour.

Associate Director of Records Management

Excelsior College

Albany, NY • On-site

$60 - $80/hr

Other

Medical, Retirement, PTO

Posted 6 days ago

Key responsibilities

  • Oversee the accuracy, maintenance, and security of academic records in the Student Information System (SIS).

  • Support performance evaluations, workflow distribution, and professional development for Records Management staff.

  • Collaborate with various academic and administrative units to resolve complex cases and ensure compliance with regulations.

Job description

Associate Director of Records Management

The Associate Director of Records Management supports the operations of the Office of the Registrar by overseeing core academic records functions, ensuring regulatory compliance, maintaining data integrity, and providing high-quality service to students, faculty, and institutional partners.

This role serves as a key administrative leader in academic records and academic policy implementation.

This full-time hybrid position, with a minimum of two required days at Excelsior's home office in Albany, NY, and the remainder of the days worked from home, reports to the Director of Records Management or the Associate Registrar within the Registrar's Office. Evening and weekend hours may be necessary for this position.

Duties and Responsibilities:

  • Provides training, guidance, and supervision to Records Management staff
  • Support performance evaluations, workflow distribution, and professional development
  • Oversee the accuracy, maintenance, and security of academic records in the Student Information System (SIS)
  • Ensure compliance with FERPA and institutional data governance standards
  • Monitor and audit data for quality, consistency, and reporting needs
  • Provide advanced support for escalated student, faculty, and staff inquiries
  • Collaborate with Advising, Admissions, Student Financial Services, and academic units to resolve complex cases
  • Participate in strategic initiatives and cross departmental projects
  • Partner with IT and institutional research teams to test system updates, enhancements, and integrations
  • Develop documentation, process maps, and training for staff

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • A Bachelor’s degree from a regionally accredited college/university
  • 3–5 years of experience in a Registrar’s Office or a relevant academic operations role is required.
  • Strong knowledge of FERPA, accreditation standards, and academic policies
  • Experience with student information systems
  • Exceptional attention to detail, analytical ability, and problem-solving skills.
  • Excellent communication and customer service skills.

Strongly preferred qualifications:

  • A Master’s degree in Higher Education, Educational Administration, or a related field is strongly preferred.
  • Formal supervisory experience is also preferred.

The hiring salary range for this position is $62,500.00 - $70,000.00. The hiring salary range above represents the University's good faith estimate at the time of posting.

Excelsior University offers competitive compensation and a generous benefits package that includes paid time off, retirement, and excellent health insurance.

AA/EOE/ADA

Excelsior University is an equal opportunity employer committed to ensuring all qualified applicants receive consideration for employment without regard to any legally protected characteristic.

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