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Records Assistant Jobs in Mobile, AL (NOW HIRING)

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Records Assistant information

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$15

$25

How much do records assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for records assistant in Mobile, AL is $15.40, according to ZipRecruiter salary data. Most workers in this role earn between $12.74 and $16.73 per hour, depending on experience, location, and employer.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are the most commonly searched types of Records jobs in Mobile, AL?

The most popular types of Records jobs in Mobile, AL are:

What are popular job titles related to Records Assistant jobs in Mobile, AL?

For Records Assistant jobs in Mobile, AL, the most frequently searched job titles are:

What job categories do people searching Records Assistant jobs in Mobile, AL look for?

The top searched job categories for Records Assistant jobs in Mobile, AL are:

What cities near Mobile, AL are hiring for Records Assistant jobs?

Cities near Mobile, AL with the most Records Assistant job openings:

Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Mobile, AL as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution, with an average salary of $38,328 per year, or $18.4 per hour.

Medical Records Specialist

CLC of Pascagoula LLC

Pascagoula, MS • On-site

Full-time

Posted yesterday

New

Job description

Description:

We are looking for a talented LPN to join our team as a Medical Records Specialist!


In this role, you will play an important part in ensuring our residents' medical records are accurate, complete, secure, and maintained in compliance with Federal, State, and local regulations, as well as company policies and procedures.


What You'll Do
  • Provide daily clinical stand-up reports, including past-due forms, clinical alerts, orders, admissions, discharges, and other important updates.
  • Compile, organize, and maintain resident medical records and enter information into the appropriate software systems.
  • Collect and update information from nursing staff, physicians, and other healthcare professionals.
  • Monitor and audit medical records for completeness, accuracy, and compliance.
  • Provide resident information to authorized personnel while maintaining HIPAA compliance.
  • Process transfer and discharge records and complete required discharge audits.
  • Maintain appropriate records for former residents according to company policy.
  • Assist with Nursing Department administrative activities, audits, and education.
  • Travel to hospitals, physician offices, and other locations when documentation or signatures are needed.
  • Complete daily audits of skilled care documentation and changes in condition.
  • Participate in QI and Infection Control functions as directed.
  • Complete routine daily, weekly, monthly, and quarterly medical record audits.
  • Participate in PDPM Committee responsibilities.
  • Resolve and clarify conflicting, missing, or unclear codes and diagnoses by communicating with physicians and other appropriate professionals.
  • Prepare statistical and narrative reports for physicians, the facility, company leadership, and state or federal agencies.
  • Maintain hard-copy records for use during power outages and emergency situations.
  • Compile census, demographic, and medical data as requested.
  • Oversee appropriate use and documentation within software systems and provide audits and education as needed.
  • Update CNA tasks daily based on orders and information discussed during clinical meetings.
  • Trigger required forms according to the MDS schedule and forms table.
  • Serve as the facility's HIPAA Privacy Officer, working alongside the Administrator and HIM to support compliance with applicable regulations, policies, procedures, forms, and logs.


Requirements:
  • Active LPN license
  • Long-term care experience preferred
  • Strong organizational and attention-to-detail skills
  • Compassion and accountability
  • Trustworthiness and honesty
  • Comfortable adapting to change
  • Strong communication and teamwork skills
  • A willingness to learn, grow, and make a difference
  • Most importantly, a genuine love for serving others and caring for our residents

If you're an LPN looking for an opportunity to use your clinical knowledge in a role where organization, accuracy, and resident care all come together, we'd love to have you join our team!