How You'll Make an Impact The Records Management Analyst acts as a subject matter expert within the Data Protection Office (DPO), supporting the enterprise Records & Information Management (RIM) and ...
How You'll Make an Impact The Records Management Analyst acts as a subject matter expert within the Data Protection Office (DPO), supporting the enterprise Records & Information Management (RIM) and ...
Records Management Analyst
Toronto, ON · On-site
$85 - $101/hr
How You'll Make an Impact The Records Management Analyst acts as a subject matter expert within the Data Protection Office (DPO), supporting the enterprise Records & Information Management (RIM) and ...
Records Management Analyst
Toronto, ON · On-site
$85 - $101/hr
How You'll Make an Impact The Records Management Analyst acts as a subject matter expert within the Data Protection Office (DPO), supporting the enterprise Records & Information Management (RIM) and ...
Development and implementation of a records management programme that ensures the proper identification, classification, storage, retention, retrieval and disposal of records. * Development and ...
Development and implementation of a records management programme that ensures the proper identification, classification, storage, retention, retrieval and disposal of records. * Development and ...
Records Assistant I
Chalk River, ON · Hybrid
Can you see yourself supporting business operations through strong records management and document control practices? Do you enjoy organizing information, ensuring compliance with established ...
Records Assistant I
Chalk River, ON · Hybrid
Can you see yourself supporting business operations through strong records management and document control practices? Do you enjoy organizing information, ensuring compliance with established ...
Records and Legislative Coordinator
Tillsonburg, ON · On-site
CA$31.24 - CA$36.55/hr
This position is responsible for supporting the Records Management program and providing assistance to all corporate departments. This is a permanent full-time position with an excellent benefits ...
Quick apply
Records and Legislative Coordinator
Tillsonburg, ON · On-site
CA$31.24 - CA$36.55/hr
This position is responsible for supporting the Records Management program and providing assistance to all corporate departments. This is a permanent full-time position with an excellent benefits ...
Health Records Technician
Newmarket, ON · On-site
CA$33.61 - CA$37.32/hr
The Coder - Health Records Technician will work with physicians and allied health care providers ... Health Information Management diploma * Canadian Health Information Management Association ...
Health Records Technician
Newmarket, ON · On-site
CA$33.61 - CA$37.32/hr
The Coder - Health Records Technician will work with physicians and allied health care providers ... Health Information Management diploma * Canadian Health Information Management Association ...
Quality Records Coordinator
Cambridge, ON · On-site
Core Values & Work Ethic • Demonstrate ownership and accountability in all quality records management activities. • Apply self‑learning and problem‑solving to improve processes. • Support ...
Quality Records Coordinator
Cambridge, ON · On-site
Core Values & Work Ethic • Demonstrate ownership and accountability in all quality records management activities. • Apply self‑learning and problem‑solving to improve processes. • Support ...
Records Storage Coordinator (Term)
Toronto, ON · On-site
$22/hr
Maintain detailed tracking logs, and coordinate file transfers to support efficient records management and retrieval when needed. To be successful as a Records Storage Coordinator (Term) with McAteer ...
Records Storage Coordinator (Term)
Toronto, ON · On-site
$22/hr
Maintain detailed tracking logs, and coordinate file transfers to support efficient records management and retrieval when needed. To be successful as a Records Storage Coordinator (Term) with McAteer ...
Quality Records Coordinator
Cambridge, ON · On-site
Lead issue resolution, identify discrepancies, and refine verification practices to improve record ... Participate in project meetings, offering expertise in quality records management. Identify ...
Quality Records Coordinator
Cambridge, ON · On-site
Lead issue resolution, identify discrepancies, and refine verification practices to improve record ... Participate in project meetings, offering expertise in quality records management. Identify ...
Records Storage Coordinator (Term)
Markham, ON · On-site
$22/hr
Maintain detailed tracking logs, and coordinate file transfers to support efficient records management and retrieval when needed. To be successful as a Records Storage Coordinator (Term) with McAteer ...
Records Storage Coordinator (Term)
Markham, ON · On-site
$22/hr
Maintain detailed tracking logs, and coordinate file transfers to support efficient records management and retrieval when needed. To be successful as a Records Storage Coordinator (Term) with McAteer ...
Consultant/Senior Consultant, Records Management
Toronto, ON · On-site
CA$80K - CA$138K/yr
Experienced in records and information management across digital and cloud-based environments, including classification, retention, disposition, and lifecycle management; a master's degree ...
Consultant/Senior Consultant, Records Management
Toronto, ON · On-site
CA$80K - CA$138K/yr
Experienced in records and information management across digital and cloud-based environments, including classification, retention, disposition, and lifecycle management; a master's degree ...
Manage, supervise and coordinate the work of the Document Control and Quality Records teams to ensure consistent movement of documents per department requirements and preparation of History Dockets ...
Manage, supervise and coordinate the work of the Document Control and Quality Records teams to ensure consistent movement of documents per department requirements and preparation of History Dockets ...
Manage, supervise and coordinate the work of the Document Control and Quality Records teams to ensure consistent movement of documents per department requirements and preparation of History Dockets ...
Manage, supervise and coordinate the work of the Document Control and Quality Records teams to ensure consistent movement of documents per department requirements and preparation of History Dockets ...
Quality Closeout Manager
Scarborough, ON · On-site
CA$115K/yr
Lead and manage all quality records closeout and turnover activities, ensuring complete, accurate, and timely submission to support substantial completion and final acceptance. * Serve as the primary ...
Quality Closeout Manager
Scarborough, ON · On-site
CA$115K/yr
Lead and manage all quality records closeout and turnover activities, ensuring complete, accurate, and timely submission to support substantial completion and final acceptance. * Serve as the primary ...
... Global Record-to-Report (R2R) Process Owner to lead and govern end-to-end R2R operations within a large-scale global Finance Managed Services environment. This role is responsible for driving ...
... Global Record-to-Report (R2R) Process Owner to lead and govern end-to-end R2R operations within a large-scale global Finance Managed Services environment. This role is responsible for driving ...
Maintain reporting databases, files, and records management systems. * Assist in developing internal controls and reporting procedures to improve accountability and compliance. * Monitor program ...
Maintain reporting databases, files, and records management systems. * Assist in developing internal controls and reporting procedures to improve accountability and compliance. * Monitor program ...
Education Finance Manager
M'chigeeng, ON · On-site
Maintain reporting databases, files, and records management systems. * Assist in developing internal controls and reporting procedures to improve accountability and compliance. * Monitor program ...
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Education Finance Manager
M'chigeeng, ON · On-site
Maintain reporting databases, files, and records management systems. * Assist in developing internal controls and reporting procedures to improve accountability and compliance. * Monitor program ...
... create and manage built environments that play a vital role in our economy and our local ... What You'll Do As Broker of Record , you'll provide the regulatory oversight, professional judgment ...
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... create and manage built environments that play a vital role in our economy and our local ... What You'll Do As Broker of Record , you'll provide the regulatory oversight, professional judgment ...
Oversee document control and quality records functions to ensure accurate processing, retention ... Manage internal and external audits related to QA program requirements and customer commitments.
Oversee document control and quality records functions to ensure accurate processing, retention ... Manage internal and external audits related to QA program requirements and customer commitments.
As a Manager, you will be accountable for end‑to‑end delivery of R2R solutions, leading finance ... on Record to Report, ensuring delivery within scope, budget, and timeline. • Lead client ...
As a Manager, you will be accountable for end‑to‑end delivery of R2R solutions, leading finance ... on Record to Report, ensuring delivery within scope, budget, and timeline. • Lead client ...
Record Manager information
What is a record manager?
Record Managers are professionals responsible for overseeing the creation, organization, maintenance, and disposal of an organization's records and information. They ensure that records are managed efficiently and in compliance with legal, regulatory, and operational requirements. Their duties often include developing record-keeping policies, conducting audits, ensuring data security, and facilitating access to records when needed. By managing the life cycle of documents, Record Managers help organizations maintain transparency, protect sensitive information, and support business operations.
What are the key skills and qualifications needed to thrive as a record manager?
To thrive as a Record Manager, you need expertise in information management, records retention policies, and compliance standards, typically supported by a degree in library science, information management, or a related field. Familiarity with electronic document management systems (EDMS), digital archiving tools, and relevant certifications such as Certified Records Manager (CRM) is highly valuable. Strong attention to detail, organizational skills, and the ability to communicate effectively are crucial soft skills in this role. These abilities ensure that records are accurately maintained, easily accessible, and compliant with legal and regulatory requirements, supporting organizational efficiency and risk management.
What are some common challenges faced by record managers and how can they be addressed?
Record Managers often encounter challenges such as managing the transition from paper-based to digital records, ensuring compliance with evolving regulations, and maintaining data security. To address these, it's important to stay updated on legal requirements, adopt reliable records management software, and work closely with IT and compliance teams. Regular training and clear communication with all staff members also help ensure that records are handled consistently and securely.
What is the difference between Record Manager vs Document Control Specialist?
| Aspect | Record Manager | Document Control Specialist |
|---|---|---|
| Credentials | Typically requires a high school diploma or associate degree; certifications like CRM (Certified Records Manager) are common | Usually requires a high school diploma; certifications like ISO 9001 Document Control or similar may be preferred |
| Work Environment | Office settings, archives, or data management departments | Office environments, project sites, or manufacturing facilities |
| Industry Usage | Used across various industries including healthcare, legal, and corporate sectors | Common in manufacturing, engineering, and construction industries |
The main difference between a Record Manager and a Document Control Specialist lies in scope and responsibilities. Record Managers oversee the entire lifecycle of records, ensuring compliance and proper storage, while Document Control Specialists focus on managing project documents, ensuring version control and accessibility. Both roles require organizational skills and familiarity with document management systems, but Record Managers typically handle broader records across departments.
How much do record managers get paid?
Record managers typically earn a median annual salary of around $50,000 to $70,000, depending on experience, location, and the size of the organization. Salaries can vary based on industry, certifications, and whether they work in a corporate, healthcare, or government setting.
What are the most commonly searched types of Record jobs in Ontario?
The most popular types of Record jobs in Ontario are:
What cities in Ontario are hiring for Record Manager jobs?
Cities in Ontario with the most Record Manager job openings:
Full-time
Re-posted 12 days ago
Job description
Job Description
You will be working on a flexible hybrid schedule as part of Fidelity's dynamic working arrangement.
The work location for this role is 483 Bay Street in Toronto until approximately late 2026, when the work location will change to the new Mississauga office at 3 Robert Speck Parkway.
Current work authorization for Canada is required for all openings.
Who We Are
At Fidelity, we've been helping Canadian investors build better financial futures for over 35 years. We offer individuals and institutions a range of trusted investment portfolios and services - and we're constantly seeking to find new and better ways to help our clients. As a privately owned company, we boldly embrace innovation in all areas as we continue to grow our business into the future.
Working with us means you'll be part of a diverse and dedicated group of people who make a real difference for our clients and communities every day. You'll have a wide range of opportunities to grow and develop your career in an inclusive environment where you'll feel valued and supported to be your best - both personally and professionally.
How You'll Make an Impact
The Records Management Analyst acts as a subject matter expert within the Data Protection Office (DPO), supporting the enterprise Records & Information Management (RIM) and Data Governance program. The role ensures the effective lifecycle management of information assets-physical and digital-through classification, retention, protection, accessibility, and defensible disposition in alignment with regulatory obligations, corporate policies, and enterprise standards.
This position strengthens compliance, operational resilience, and information governance maturity by collaborating with Legal, Privacy, Technology, Cybersecurity, and business units to ensure a consistent, auditable, and well-governed records environment. By ensuring that records are properly managed across their lifecycle, the role reduces legal, privacy, and cyber risks while enabling efficient business operations and supporting the organization's commitment to safeguarding client and corporate information.
- Support the development of the enterprise RIM Framework and Program, including governance structures, operating model, control environment, and multi-year maturity roadmap aligned to Fidelity International and relevant regulatory and legal requirements.
- Support the implementation and enforcement of the Records & Information Management Policy, Data Classification Standard, and retention/disposition procedures.
- Maintain and enhance the enterprise Records Retention Schedule (RRS) and classification frameworks to ensure consistency and compliance.
- Conduct periodic reviews of business unit practices to ensure adherence to retention, storage, and destruction requirements.
- Work with business units to classify records based on sensitivity, confidentiality, regulatory requirements, and business value.
- Map data flows, repositories, and storage locations to ensure traceability and lifecycle control.
- Coordinate secure and compliant retention, archival, and destruction activities across physical and electronic repositories.
- Act as a trusted advisor to business units on records management practices and tools.
- Oversee third-party providers (e.g., physical and digital archiving solutions) to ensure service quality and compliance.
- Deliver training and awareness programs on RIM policies, tools, and best practices.
- Develop and maintain metrics, dashboards, and reporting (KPIs/KRIs) for leadership.
What We Are Looking For:
- College Degree (3-year program) or equivalent working experience
- 3 + years of experience in records management, information governance, data privacy, or related field.
- Hands-on experience with records retention and disposition framework, records lifecycle management (physical + digital), enterprise systems (M365, SharePoint, records repositories)
- Experience supporting regulatory compliance and audit activities
- Experience with data governance or privacy programs is an asset
- Financial services or regulated industry environment is an asset
- Exposure to vendor management (e.g., physical and digital archiving solutions) is an asset
The Expertise You Bring:
- Strong knowledge of records management principles, lifecycle management, and data governance frameworks
- Strong documentation and reporting capabilities
- Able to work and develop practical solutions under pressure
- Strong written and verbal communication skill
- Good interpersonal and collaborative skill
- Knowledge of financial services, products, processes, and industry is an asset
- Works independently from time to time and regularly handles non-routine situation
- Exercises judgment to identify, diagnose, and solve problem
- Solid understanding of data flows, technological environments, and operational processes
- Experience with enterprise content and records management systems
- Understanding of legal/regulatory requirements related to information governance.
Total Rewards That Reflect Your Impact
We believe exceptional work deserves exceptional recognition. That's why we offer a competitive compensation package designed to support your success today-and your financial well-being tomorrow.
For this role, your total rewards include:
- Base Salary and Discretionary Performance Bonus: Total annual cash compensation (base salary plus target bonus) ranges from $85,000 to $101,000, based on experience and qualifications.
- RRSP Contribution: After 6 months of employment, we invest in your future with an RRSP contribution-no employee matching required.
We're proud to offer a compensation package that aligns with provincial pay transparency requirements.
This posting represents an existing vacancy within our organization-an opportunity to step into a role where your talents will make a meaningful difference.
Some of the ways we'll help you feel valued and supported as part of our team:
- Flexible working arrangements - 100% remote, hybrid, and in office options
- Competitive total compensation, including company contributions to your group RRSP without a matching requirement from you
- Comprehensive health benefits that start on your first day, with 100% employer-paid premiums, that include up to $6000 annually for mental health services and therapy
- Parental leave top-up to 100% of your salary for a period of 25 weeks
- Up to $650 for home office equipment
- Generous time off policy, including 2 paid days annually to volunteer at a charity of your choice
- Diversity and inclusion programs, including an active network of Employee Resource Groups
- Extensive professional development opportunities, including access to over 11,000 training and development courses, tuition reimbursement, and monetary rewards for completing a required designation
We care a lot about fostering a compassionate, people-centric culture, and are proud to have been named one of Canada's Top 100 employers for the last five years.
We use AI-enabled LinkedIn Hiring Assistant to support parts of our sourcing process. Every hiring decision is reviewed and finalized by our recruiters. If you choose to ask questions to the LinkedIn HR Hiring Assistant, please be mindful that the responses are not official and must be confirmed for accuracy and completeness by Fidelity. If you are selected for an interview, the recruiter who contacts you can best answer your questions.
Fidelity Canada is an equal opportunity employer
Fidelity Canada is committed to fostering a diverse and inclusive workplace. We will consider all qualified applicants for employment regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, age, disability, family status, protected veterans' status, Aboriginal/Native American status or any other legally-protected ground.
Accommodation during the application process
Fidelity Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in the selection process. If you require an accommodation, please email us at FidelityCanadaStaffing@fidelity.ca.
No telephone inquiries or agencies please. We thank all applicants for their interest, please be advised that only those selected for an interview will be contacted.
Why Work at Fidelity?
We are proud to be recipients of the following:
Awards
Canada's Top 100 Employers
o Greater Toronto's Top Employers
o Canada's Top Family-Friendly Employers
o Canada's Top Employers for Young People
Great Place To Work Certified
o Best Workplaces for Inclusion
o Best Workplaces for Mental Wellness
o Best Workplaces for Today's Youth
o Best Workplaces for Women
o Best Workplaces in Financial Services & Insurance
o Best Workplaces in Ontario
o Best Workplaces with Most Trusted Executive Teams
LinkedIn Top Companies in Canada
Human Resource Director (HRD) - Best Place To Work
o HRD - 5-Star Benefit Program
o HRD - 5-Star Diversity & Inclusion Employer
Designations
Canadian Compassionate Companies - Certified
Benefits Canada's Workplace Benefits Award - Future of Work Strategy
TalentEgg National Recruitment Excellence Award - Special Award for Diversity & Inclusion in Recruiting
Canadian HR Reporter's Most Innovative HR Team