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Record Assistant Jobs in Calgary, AB (NOW HIRING)

Mahi Printing & Signage Ltd

Office Assistant

Calgary, AB · On-site

CA$16 - CA$22/hr

Process customer payments and maintain records. * Assist with order tracking and customer follow-ups. * Organize files, documents, and office supplies. * Support management with administrative tasks ...

Dominion Pharmacy Calgary Inc

Pharmacy Assistant

Calgary, AB · On-site

CA$15.50 - CA$25.94/hr

The ideal candidate will assist pharmacists in preparing and distributing medications, maintaining patient records, and providing exceptional customer service. The Pharmacy Assistant reports directly ...

Wing Assistant

Field & Events Marketer

Calgary, AB

... record of organizing events end to end, even at smaller scale. You can point to shows you ran and ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

RWC Systems

Health and Safety Assistant

Calgary, AB

Conduct new hire safety orientations for office and field employees as required. Assist with maintaining health and safety records, forms, training records, and documentation. Support the Health ...

Recruitment Partners

Executive Assistant

Calgary, AB

$70K - $95K/yr

Maintain organized records, files, and communications within SharePoint and internal systems * Collaborate with other Executive Assistant to ensure smooth flow of requests and workload management

AGAT Laboratories

Administrative Assistant

Calgary, AB · On-site

Maintain accurate fleet records and prepare periodic reports as required. Travel and Expense Management * Administer and maintain the corporate travel booking portal. * Assist employees with travel ...

Hines

Staff Assistant

Calgary, AB · On-site

Coordinate calendars, meetings, interviews, conference calls, training sessions, and travel arrangements. * Assist with report preparation, data entry, record keeping, and information management.

Hines

Staff Assistant

Calgary, AB · On-site

Coordinate calendars, meetings, interviews, conference calls, training sessions, and travel arrangements. * Assist with report preparation, data entry, record keeping, and information management.

Hines

Staff Assistant

Calgary, AB · On-site

Coordinate calendars, meetings, interviews, conference calls, training sessions, and travel arrangements. * Assist with report preparation, data entry, record keeping, and information management.

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Record Assistant information

What are the key skills and qualifications needed to thrive as a record assistant, and why are they important?

To thrive as a Record Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database software is typically required. Strong communication, time management, and reliability help ensure smooth coordination and accurate record maintenance. These skills are crucial for maintaining data integrity, supporting workflow efficiency, and ensuring compliance with organizational policies.

What is a record assistant?

Record Assistants are professionals responsible for organizing, maintaining, and managing records and documents within an organization. Their duties typically include filing, retrieving, and tracking records; ensuring the accuracy and security of documents; and assisting with data entry or record digitization. Record Assistants often work in offices, hospitals, schools, or government agencies, supporting efficient information management and compliance with record-keeping regulations.

What are some typical challenges faced by record assistants, and how can they be managed effectively?

Record Assistants often face challenges such as handling large volumes of documents, ensuring accurate data entry, and maintaining confidentiality. Managing these challenges requires strong organizational skills, attention to detail, and adherence to data security protocols. Many organizations use electronic records management systems, so being comfortable with technology and regularly updating skills can help Record Assistants work efficiently and reduce errors.
What job categories do people searching Record Assistant jobs in Calgary, AB look for? The top searched job categories for Record Assistant jobs in Calgary, AB are:
What cities near Calgary, AB are hiring for Record Assistant jobs? Cities near Calgary, AB with the most Record Assistant job openings:
Record Assistant jobs near you
Infographic showing various Record Assistant job openings in Calgary, AB as of July 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 2% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution.

Office Assistant

Mahi Printing & Signage Ltd

Calgary, AB • On-site

CA$16 - CA$22/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Overview
We are seeking a detail-oriented and organized Office Assistant to support our administrative team. This role is vital in maintaining smooth office operations, providing excellent customer service, and ensuring efficient handling of clerical tasks. The ideal candidate will possess strong computer skills, proficiency in invoicing softwares, and any experience in office or printing & signage environments. This position offers an opportunity to contribute to a professional setting with diverse responsibilities.

Duties

  • Answer incoming phone calls and greet customers in a professional manner.
  • Respond to customer emails and inquiries.
  • Prepare quotes, invoices, and work orders.
  • Schedule appointments and coordinate with production staff.
  • Process customer payments and maintain records.
  • Assist with order tracking and customer follow-ups.
  • Organize files, documents, and office supplies.
  • Support management with administrative tasks as required.
  • Maintain a clean and welcoming reception area.

Requirements

  • Proven clerical or administrative experience, preferably in an office or Sign shop setting
  • Strong computer skills with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and invoicing
  • Experience in the print, sign, or graphic design industry is an asset but not required.
  • Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
  • Exceptional typing speed and accuracy; attention to detail for proofreading documents
  • Experience with data entry, filing systems, and record management
  • Strong customer service skills with professional phone etiquette and support capabilities
  • Ability to handle multi-line phone systems confidently and courteously
  • Must be reliable, organized, and able to work independently while supporting team needs