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Reception Assistant Jobs in Utah (NOW HIRING)

The Heritage Community

RECEPTION | (Part-Time)

Provo, UT · On-site

$15 - $19.75/hr

... reception, mail, etc. The safety hub of the company for any calls, inquires, etc. We are currently ... or department, assist in inventory and general receiving services, and perform other clerical ...

Expeditors

Reception Admin

Salt Lake City, UT · On-site

$16.50 - $20/hr

Reception Admin We take care of our employees, and they take care of our customers! Become a member ... Distribute mail to depts as appropriate * Assist with accounts receivable collection and payments ...

Expeditors International

Reception Admin

Salt Lake City, UT · On-site

$16.50 - $20/hr

Distribute mail to depts as appropriate * Assist with accounts receivable collection and payments to service providers * Sending invoices to customers daily * Maintaining an account list with ...

Expeditors

Reception Admin

Salt Lake City, UT · On-site

$16.25 - $20/hr

Distribute mail to depts as appropriate * Assist with accounts receivable collection and payments to service providers * Sending invoices to customers daily * Maintaining an account list with ...

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Reception Assistant information

What are the key skills and qualifications needed to thrive as a Reception Assistant, and why are they important?

To thrive as a Reception Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite and experience with phone systems or appointment scheduling tools are typically required. Excellent communication, professionalism, and a welcoming attitude help you stand out in this customer-facing role. These skills and qualities ensure efficient front-desk operations, positive first impressions, and effective support for both staff and visitors.

What is the difference between Reception Assistant vs Office Clerk?

AspectReception AssistantOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront reception area, customer-facingOffice setting, administrative area
Required SkillsCommunication, customer service, organizationData management, organization, basic computer skills
Common CertificationsNone typically required, but customer service experience helpsNone typically required, basic computer skills preferred

While both roles support office operations, a Reception Assistant primarily manages front desk duties and customer interactions, whereas an Office Clerk handles administrative and clerical tasks behind the scenes. The roles often overlap in skills like organization and communication, but their focus areas differ based on the work environment and responsibilities.

What are some common challenges a Reception Assistant might face, and how can they effectively handle them?

Reception Assistants often face challenges such as managing multiple phone lines, handling a high volume of visitors, and addressing unexpected issues like scheduling conflicts. Effective time management, clear communication, and adaptability are key to handling these situations smoothly. Building strong organizational habits and staying calm under pressure will help you provide excellent service and maintain a welcoming environment.

What does a Reception Assistant do?

A Reception Assistant is responsible for greeting visitors, answering incoming calls, and providing administrative support at the front desk of an organization. They help manage appointments, handle inquiries, and direct guests to the appropriate departments. Additionally, Reception Assistants may sort mail, maintain visitor logs, and perform light clerical tasks to ensure the smooth operation of the office. Their role is essential in creating a positive first impression and facilitating efficient communication within the workplace.
What are the most commonly searched types of Reception jobs in Utah? The most popular types of Reception jobs in Utah are:
What cities in Utah are hiring for Reception Assistant jobs? Cities in Utah with the most Reception Assistant job openings:
Reception Assistant jobs near you
Infographic showing various Reception Assistant job openings in Utah as of June 2026, with employment types broken down into 4% As Needed, 19% Full Time, 69% Part Time, 2% Temporary, and 6% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.
RECEPTION | (Part-Time)

RECEPTION | (Part-Time)

The Heritage Community

Provo, UT • On-site

$15 - $19.75/hr

Part-time

Posted 9 days ago

Job description

Job Description
The Communication Center at Heritage is the mecca of the company for incoming and outgoing calls, inventory, reception, mail, etc. The safety hub of the company for any calls, inquires, etc. We are currently seeking to hire a part-time Communication Center Specialist to be responsible for answering incoming company phone calls and directing inquires to the appropriate personnel or department, assist in inventory and general receiving services, and perform other clerical duties as assigned or requested.Our ideal incumbent must have excellent communication proficiency, a strong ability to multi-task, and an aptitude to operate and organize an efficient Communication Center for our campus.We also seek a candidate who can be a voice for Heritage when answering phone calls - promoting our values and being an example of our company!
Schedule:
  • Weekend Shift - Saturday & Sunday1:30 PM -7:00 PM

Accountabilities:
  • Answer, screen, and direct phone calls in a timely manner, as well as take and relay messages.
  • Utilize internal two-way radio communication system for campus, and respond to emergency requests quickly.
  • Assist in the inventory and preparation of our youths' personal items, including checking all luggage upon return from visits to assure contraband items were not brought to campus.
  • Assist in receiving mailed items to Heritage, and distributing such items to the appropriate personnel on campus.
  • Maintain office supply inventory and report to Supervisor of order requests.
  • Perform clerical duties such as copying, scanning, completing letters, forms, etc. as requested.
  • Keep the Communication Center neat, organized, and professional.
  • Participate in monthly department meetings, and keep updated on training expectations and company goals.
  • Other duties as assigned by Supervisor.

Qualifications:
  • Minimum 6-months' experience as front desk clerk, operator, or secretary required.
  • Excellent communication and customer service skills.
  • Computer program proficiency, particularly with Microsoft Office Suite and Google.
  • Technical proficiency in operating phone system, copy machines, and other office equipment.
  • Strong typing skills - at least 60 WPM.
  • Must be at least 18 years of age.
  • Completed high school diploma or GED equivalent.
  • Ability to converse fluently in English.

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