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Real Estate Transaction Coordinator Jobs in Rochester, NY

Abrams Fensterman

Real Estate Paralegal

Rochester, NY · On-site

$55K - $65K/yr

Responsibilities • Assist attorneys in all aspects of real estate transactions, including preparation of contracts of sale, closing documents, and related transaction materials • Review and ...

Abrams Fensterman

Real Estate Paralegal

Rochester, NY

$55K - $65K/yr

Responsibilities * Assist attorneys with commercial and residential real estate transactions, including preparation of contracts of sale, closing documents, and related transaction materials.

Abrams Fensterman

Real Estate Paralegal

Rochester, NY · On-site

$55K - $65K/yr

Responsibilities * Assist attorneys with commercial and residential real estate transactions, including preparation of contracts of sale, closing documents, and related transaction materials.

Showami

Real Estate Showing Agent

Rochester, NY · On-site +1

$34 - $100/hr

Showami is a service that licensed real estate agents use to earn money by assisting with buyer and rental showings, light inspection reports, Open Houses and other real estate tasks. We are seeking ...

Showami

Real Estate Showing Agent

Mendon, NY · On-site +1

$34 - $100/hr

Showami is a service that licensed real estate agents use to earn money by assisting with buyer and rental showings, light inspection reports, Open Houses and other real estate tasks. We are seeking ...

Showami

Real Estate Showing Agent

Rochester, NY · On-site +1

$28 - $100/hr

Showami is a service that licensed real estate agents use to earn money by assisting with buyer and rental showings, light inspection reports, Open Houses and other real estate tasks. We are seeking ...

Varsity Tutors

Real Estate License Tutor

Rochester, NY · Remote

$28 - $40/hr

Emphasizes connecting real estate principles to practical transaction scenarios and state-specific regulatory requirements. * Curriculum Awareness & Adaptive Instruction: Familiar with real estate ...

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Real Estate Transaction Coordinator information

See Rochester, NY salary details

$22.7K

$46.2K

$74.5K

How much do real estate transaction coordinator jobs pay per year?

As of Aug 30, 2026, the average yearly pay for real estate transaction coordinator in Rochester, NY is $46,197.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,500.00 and $49,300.00 per year, depending on experience, location, and employer.

What is a real estate transaction coordinator?

A Real Estate Transaction Coordinator is the person in charge of completing the lengthy paperwork involved with a real estate sale. They work through the selling process from beginning to end, meeting deadlines like the contingency removal period and final inspection, and managing the real estate transaction for their clients. Having a Transaction Coordinator is helpful for sellers unfamiliar with the process.

What does a real estate transaction coordinator do?

A Real Estate Transaction Coordinator manages the administrative tasks and paperwork involved in a real estate transaction, ensuring that all deadlines are met and documents are properly completed. They act as a liaison between buyers, sellers, agents, escrow companies, and lenders, helping to keep the process organized and running smoothly. Their responsibilities often include scheduling inspections, tracking contract timelines, and making sure all necessary signatures are obtained. This role is crucial for reducing errors and delays, allowing real estate agents to focus more on client relationships and sales.

What are the key skills and qualifications needed to thrive as a real estate transaction coordinator?

To thrive as a Real Estate Transaction Coordinator, you need a strong understanding of real estate processes, attention to detail, and organizational skills, often backed by a high school diploma or relevant experience. Familiarity with transaction management software, electronic signature platforms, and MLS systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage deadlines and interactions with clients, agents, and service providers. These skills ensure smooth, compliant transactions and a positive client experience throughout the buying or selling process.

How does a real estate transaction coordinator typically interact with agents, clients, and other parties during a transaction?

A Real Estate Transaction Coordinator serves as the main point of contact between agents, clients, escrow officers, lenders, and other parties involved in a real estate transaction. They coordinate communication, manage documentation, and ensure that deadlines are met by regularly updating all stakeholders on the progress of the transaction. This role requires strong organizational skills and the ability to handle multiple transactions simultaneously, often working in a fast-paced environment where juggling different personalities and priorities is common. Effective collaboration and proactive communication are key to keeping transactions on track and ensuring a smooth closing process.

What is the difference between Real Estate Transaction Coordinator vs Real Estate Assistant?

AspectReal Estate Transaction CoordinatorReal Estate Assistant
CredentialsNone required, often familiarity with real estate processesNone required, may have real estate license or coursework
Work EnvironmentPrimarily office-based, managing transaction paperwork and deadlinesOffice or field, supporting agents with administrative tasks
Employer & Industry UsageReal estate brokerages, teams, or agenciesReal estate brokerages, agents, or teams
Search & Comparison IntentUnderstanding transaction management rolesSupporting agent tasks and daily operations

The main difference is that a Real Estate Transaction Coordinator focuses on managing transaction processes, paperwork, and deadlines to ensure smooth closings, while a Real Estate Assistant provides broader administrative support to agents, including scheduling, marketing, and client communication. Both roles are essential in real estate but serve different functions within the industry.

How to get hired as a real estate transaction coordinator?

To get hired as a real estate transaction coordinator, candidates should have strong organizational skills, knowledge of real estate processes, and familiarity with transaction management software. Relevant experience in real estate or administrative roles and obtaining certifications such as the NAR's Certified Transaction Coordinator (CTC) can improve job prospects. Employers often look for attention to detail, communication skills, and the ability to manage multiple transactions efficiently.

Is becoming a real estate transaction coordinator worth it?

A real estate transaction coordinator manages the administrative tasks involved in property transactions, ensuring smooth communication between agents, clients, and service providers. The role often requires organizational skills, attention to detail, and familiarity with real estate contracts and software; it can offer steady employment and opportunities for career growth in the real estate industry.
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The top searched job categories for Real Estate Transaction Coordinator jobs in Rochester, NY are:

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Cities near Rochester, NY with the most Real Estate Transaction Coordinator job openings:

Real Estate Transaction Coordinator jobs near you
Infographic showing various Real Estate Transaction Coordinator job openings in Rochester, NY as of August 2026, with employment types broken down into 85% Full Time, 11% Part Time, and 4% Contract. Highlights an 96% In-person, and 4% Remote job distribution, with an average salary of $46,197 per year, or $22.2 per hour.

Real Estate Paralegal

Rochester, NY • On-site

Abrams Fensterman
Law Firms • 11 - 50 employees
Learn more about Abrams Fenstermanexternal

$55K - $65K/yr

Full-time

Re-posted 24 days ago

Job description

Real Estate Paralegal
We are a major full service law firm with more than 115 attorneys seeking to expand our talented staff by adding a Real Estate Paralegal with 2-5 years of experience to support our Real Estate practice in a regional branch office (Belfast, New York).
This position offers the opportunity to work directly with attorneys and clients on a broad range of commercial and residential real estate matters in a collaborative environment.
The Ideal Candidate
The ideal candidate is a motivated, detail oriented self starter with strong organizational skills and a solid foundation in real estate transactions. The candidate must be a team player who thrives in a professional and supportive law firm environment and is comfortable managing multiple matters simultaneously.
Responsibilities
• Assist attorneys in all aspects of real estate transactions, including preparation of contracts of sale, closing documents, and related transaction materials
• Review and analyze title reports and surveys and assist with title clearance issues
• Prepare closing checklists and coordinate the collection, execution, and delivery of documents
• Obtain payoff letters and assist with lien resolutions and post closing matters
• Prepare and file ACRIS transfer tax documents and related closing filings
• Coordinate with clients, lenders, title companies, and opposing counsel to ensure timely and accurate closings
• Maintain and organize transaction files and track critical deadlines
Qualifications
• 2-5 years of experience as a Real Estate Paralegal in a law firm or similar setting
• Experience supporting commercial and/or residential real estate transactions
• Strong attention to detail and excellent time management skills
• Ability to prioritize and manage multiple transactions in a deadline driven environment
• Professional communication skills and a collaborative, can do attitude
• Proficiency in Microsoft Word, Excel, and Outlook
Salary
$55k-$65k
Location: This position is based in Belfast, NY.

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