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Virtual Real Estate Transaction Coordinator Jobs in Rochester, NY

Abrams Fensterman

Real Estate Paralegal

Rochester, NY

$55K - $65K/yr

Responsibilities * Assist attorneys with commercial and residential real estate transactions, including preparation of contracts of sale, closing documents, and related transaction materials.

Abrams Fensterman

Real Estate Paralegal

Rochester, NY · On-site

$55K - $65K/yr

Responsibilities • Assist attorneys in all aspects of real estate transactions, including preparation of contracts of sale, closing documents, and related transaction materials • Review and ...

Varsity Tutors

Real Estate License Tutor

Rochester, NY · Remote

$28 - $40/hr

Emphasizes connecting real estate principles to practical transaction scenarios and state-specific regulatory requirements. * Curriculum Awareness & Adaptive Instruction: Familiar with real estate ...

Woods Oviatt Gilman LLP

Associate

Rochester, NY · On-site

$120K - $170K/yr

Summary We are seeking a Real Estate Associate Attorney with 2 to 5 years of experience handling complex commercial real estate transactions. This is a substantive role with meaningful deal exposure ...

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All JobsReal Estate Transaction JobsVirtual Real Estate Transaction Coordinator JobsVirtual Real Estate Transaction Coordinator Jobs in Rochester, NY

Virtual Real Estate Transaction Coordinator information

See Rochester, NY salary details

$24.7K

$51.3K

$73K

How much do virtual real estate transaction coordinator jobs pay per year?

As of Aug 29, 2026, the average yearly pay for virtual real estate transaction coordinator in Rochester, NY is $51,304.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,500.00 and $57,200.00 per year, depending on experience, location, and employer.

What is a virtual real estate transaction coordinator?

A Virtual Real Estate Transaction Coordinator is a remote professional who manages the administrative and communication tasks required to process real estate transactions from contract to closing. They coordinate between buyers, sellers, agents, lenders, and other parties to ensure all necessary documents are completed and deadlines are met. By working virtually, they leverage digital tools to track timelines, gather signatures, and keep all stakeholders informed, helping real estate transactions proceed smoothly and efficiently.

What does a virtual real estate transaction coordinator do?

A virtual real estate transaction coordinator (TC) works online to handle the closing transactions for a client who is selling a home. Unlike a traditional real estate TC, who works in a real estate office, a virtual real estate TC handles all their responsibilities remotely and is often contracted to work for numerous sellers. As a virtual real estate TC, your duties are to monitor the sales process, review the contract or other legal documents between the seller, buyer, and any other parties, and file any additional paperwork, such as escrow filings.

What are the key skills and qualifications needed to thrive as a virtual real estate transaction coordinator?

To thrive as a Virtual Real Estate Transaction Coordinator, you need strong organizational skills, attention to detail, and a solid understanding of real estate processes, typically supported by experience in real estate or a related field. Familiarity with transaction management platforms (such as Dotloop or DocuSign), CRM systems, and electronic document management is crucial. Excellent communication, time management, and problem-solving abilities help you efficiently coordinate between agents, clients, and vendors. These skills ensure smooth, compliant transactions and a positive client experience in a fast-paced, remote environment.

How does a virtual real estate transaction coordinator typically collaborate with agents and clients during the closing process?

As a Virtual Real Estate Transaction Coordinator, you will work closely with real estate agents, buyers, sellers, and other stakeholders primarily through digital communication tools. Your main responsibilities include managing deadlines, collecting and organizing documentation, and ensuring all parties are informed of the transaction status. Regular check-ins via email, phone, or project management platforms are essential to keep the process smooth and compliant with regulations. Being proactive in communication and detail-oriented helps you handle multiple transactions efficiently while building strong professional relationships remotely.
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Virtual Real Estate Transaction Coordinator jobs near you
Infographic showing various Virtual Real Estate Transaction Coordinator job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 68% Full Time, 24% Part Time, and 7% Contract. Highlights an 76% Physical, 2% Hybrid, and 22% Remote job distribution, with an average salary of $51,304 per year, or $24.7 per hour.

Real Estate Paralegal

Abrams Fensterman

Rochester, NY

$55K - $65K/yr

Full-time

Medical, Dental, Life, Retirement, PTO

Re-posted 21 days ago

Job description

Real Estate Paralegal We are a major full-service law firm with more than 120 attorneys seeking to expand our talented staff by adding a Real Estate Paralegal with 2-5 years of experience to support our practice in our Rochester, New York office.
This position offers the opportunity to work directly with attorneys and clients on a broad range of commercial and residential real estate matters, while also providing support in municipal, corporate, litigation, and estate planning matters in a collaborative environment.
The Ideal Candidate The ideal candidate is a motivated, detail-oriented self-starter with strong organizational skills and a solid foundation in real estate transactions. The candidate must be a team player who thrives in a professional and supportive law firm environment and is comfortable managing multiple matters simultaneously.
Responsibilities

  • Assist attorneys with commercial and residential real estate transactions, including preparation of contracts of sale, closing documents, and related transaction materials.
  • Review and analyze title reports and surveys and assist with title clearance issues.
  • Prepare closing checklists and coordinate the collection, execution, and delivery of documents.
  • Obtain payoff letters and assist with lien resolutions and post-closing matters.
  • Prepare and file ACRIS transfer tax documents and related closing filings.
  • Coordinate with clients, lenders, title companies, municipalities, and opposing counsel to ensure timely and accurate closings.
  • Assist with drafting and preparing wills, estate planning documents, municipal resolutions and local laws, corporate filings, and litigation-related documents as needed.
  • Support attorneys with Land Bank matters, small business and corporate transactions, and general legal administrative tasks.
  • Maintain and organize case and transaction files and track critical deadlines.


Qualifications

  • 2-5 years of experience as a Real Estate Paralegal, Legal Assistant, or similar legal support professional in a law firm environment.
  • Experience supporting commercial and/or residential real estate transactions.
  • Exposure to litigation, estate planning, municipal law, or corporate matters is a plus.
  • Strong attention to detail and excellent time management skills.
  • Ability to prioritize and manage multiple matters in a deadline-driven environment.
  • Professional communication skills and a collaborative, can-do attitude.
  • Proficiency in Microsoft Word, Excel, and Outlook.


Compensation & Benefits Salary range:$55,000 - $65,000, commensurate with experience. Comprehensive benefits package including paid time off, paid holidays, medical, dental, life insurance, 401(k), annual performance reviews, and discretionary bonus.
Location This position is based inRochester, NY, with support provided to attorneys serving clients throughout the region.

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