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Real Estate Administrative Jobs (NOW HIRING)

Dean Tubekis Team

Real Estate Assistant

Long Grove, IL · On-site

$20 - $22/hr

Real Estate Administrative Assistant - Full time The Dean Tubekis Team at Coldwell Banker is one of the most successful real estate teams in the northwest suburbs. We are seeking an administrative ...

GoldSun Associates

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Real Estate Administrative Assistant

Los Angeles, CA · On-site

$22 - $35/hr

... administrative experience · Experience handling personal data files with strict confidentiality, and a clear understanding of privacy and security best practices Company Description Real Estate ...

THE ONE STOP REAL ESTATE SHOP LLC

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Real Estate Transaction Coordinator

Imperial, MO · On-site

$15 - $25/hr

This is not an entry-level administrative position. Candidates should have hands-on experience with real estate contracts, transaction deadlines, compliance documentation, and the closing process.

THE ONE STOP REAL ESTATE SHOP LLC

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Real Estate Transaction Coordinator

Imperial, MO · On-site

$15 - $25/hr

This is not an entry-level administrative position. Candidates should have hands-on experience with real estate contracts, transaction deadlines, compliance documentation, and the closing process.

Howe Realty

Real Estate Transaction Coordinator

Peoria, AZ · On-site +1

$38K - $49K/yr

... administrative and clerical duties, including setting home and inspection appointments ... Real Estate Experience (a plus) • Unlimited access to at-home computer setup, dual monitors ...

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Real Estate Administrative information

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$22K

$43.3K

$61.5K

How much do real estate administrative jobs pay per year?

As of Aug 22, 2026, the average yearly pay for real estate administrative in the United States is $43,297.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,000.00 and $48,000.00 per year, depending on experience, location, and employer.

What does a real estate administrative assistant do?

A Real Estate Administrative Assistant supports real estate agents and brokers by handling a variety of administrative tasks. Their duties often include managing schedules, preparing documents, coordinating communications with clients, maintaining property listings, and assisting with marketing efforts. They help ensure the office runs efficiently, allowing agents to focus on client service and sales. Strong organizational skills and attention to detail are essential for this role.

What are the key skills and qualifications needed to thrive as a real estate administrative assistant?

To thrive as a Real Estate Administrative Assistant, you need excellent organizational abilities, attention to detail, and familiarity with real estate transactions, often supported by a high school diploma or relevant office experience. Proficiency with MLS systems, CRM software, document management tools, and Microsoft Office is typically required. Outstanding communication, multitasking, and customer service skills help you stand out in supporting agents and clients. These skills ensure smooth office operations, accurate transaction processing, and strong client relationships in a fast-paced real estate environment.

What are some common challenges faced by real estate administrative professionals, and how can they be managed effectively?

Real Estate Administrative professionals often juggle multiple tasks such as managing listings, coordinating showings, handling documentation, and supporting agents. One common challenge is maintaining organization and accuracy in a fast-paced environment, especially during peak seasons. Effective time management, familiarity with real estate software, and strong communication skills can help manage these demands. Proactively setting up systems for tracking deadlines and paperwork also ensures smooth operations and minimizes errors.

What is the difference between Real Estate Administrative vs Real Estate Assistant?

AspectReal Estate AdministrativeReal Estate Assistant
CredentialsHigh school diploma or equivalent; some roles may prefer real estate licenseHigh school diploma; real estate license optional but beneficial
Work EnvironmentOffice-based, supporting real estate agents or brokersOffice or on-site, assisting agents with daily tasks
Employer & Industry UsageReal estate agencies, brokerages, property management firmsReal estate agencies, brokerages, often more client-facing

Real Estate Administrative roles focus on managing office operations, paperwork, and scheduling, while Real Estate Assistants often provide direct support to agents, including client communication and property showings. Both roles are essential in real estate but differ mainly in scope and daily responsibilities.

How to become a real estate administrative?

To become a real estate administrative, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and proficiency with office software like Microsoft Office. Some roles may require prior experience in real estate or administrative work, and familiarity with real estate management tools can be beneficial.

What does a real estate administrative do in real estate?

A real estate administrative supports real estate agents and brokers by managing office tasks such as scheduling appointments, preparing documents, maintaining client databases, and coordinating communication. They often use tools like MLS systems and CRM software to ensure smooth operations and may handle tasks related to listing and transaction management.
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Real Estate Administrative jobs near you
Infographic showing various Real Estate Administrative job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, and 4% Contract. Highlights an 76% Physical, 2% Hybrid, and 22% Remote job distribution, with an average salary of $43,297 per year, or $20.8 per hour.

Commercial Real Estate Assistant

Upward On

Manhattan, NY • On-site

Full-time

Posted 17 days ago

Job description

Commercial Real Estate Administrative Assistant

Commercial Real Estate Brokerage | New York City

About the Opportunity

Our client, a successful commercial real estate brokerage, is seeking a highly organized and detail-oriented Commercial Real Estate Administrative Assistant to support a top-producing Director. This is an excellent opportunity for someone who enjoys the research, coordination, and operational side of commercial real estate and wants to play a critical role behind the scenes.

This position is ideal for someone who is sharp, resourceful, and naturally curious. You'll help identify opportunities, research properties and markets, coordinate tours, manage client information, and ensure that every deal moves forward efficiently.

What You'll Do
  • Conduct property searches using CoStar, Crexi, LoopNet, and other commercial real estate platforms to identify opportunities that meet client requirements.
  • Research neighborhoods, submarkets, demographics, transportation, nearby amenities, and comparable properties to support leasing and investment assignments.
  • Coordinate property tours by communicating with landlords, listing brokers, clients, and internal team members.
  • Prepare tour schedules, property packages, maps, and presentation materials for clients.
  • Maintain and update the firm's CRM, ensuring accurate client, property, and transaction data.
  • Track listings, availabilities, lease expirations, and market activity.
  • Create proposals, marketing flyers, brochures, email campaigns, and presentation materials using company branding.
  • Assist with listing input, marketing campaigns, and online property advertising.
  • Coordinate calendars, meetings, client follow-up, and administrative support for the Director.
  • Support special projects and ensure deadlines are consistently met.
Qualifications
  • 2+ years of experience supporting a commercial real estate broker, team, or related real estate environment.
  • Experience using CoStar and Crexi is strongly preferred.
  • Experience working with a CRM (Salesforce, Apto, Buildout, HubSpot, or similar).
  • Excellent research and analytical skills with the ability to quickly learn neighborhoods and market trends.
  • Strong organizational skills and exceptional attention to detail.
  • Ability to juggle multiple projects in a fast-paced environment.
  • Proficiency in Microsoft Office, particularly Excel, Outlook, PowerPoint, and Word.
  • Experience creating marketing materials using Canva, Adobe Creative Suite, or similar design software is a plus.
  • Excellent written and verbal communication skills.
The Ideal Candidate
  • Naturally curious and enjoys researching markets, neighborhoods, and properties.
  • Thinks several steps ahead and anticipates the needs of the broker.
  • Extremely organized and thrives on keeping projects moving.
  • Comfortable learning new technology and commercial real estate platforms.
  • Strong follow-up skills with a sense of urgency.
  • Professional, polished, and resourceful.
  • Wants to build a long-term career in commercial real estate.

This is a behind-the-scenes role, but an incredibly important one. The right person will become the operational backbone of a high-performing commercial real estate practice, ensuring that every search, tour, proposal, and client interaction is executed flawlessly.

Compensation:

Commensurate with experience; for entry/early stage career in the 55-65K base range.