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Real Estate Administrative Assistant Jobs in Riverside, CA

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Real Estate Administrative Assistant information

See Riverside, CA salary details

$23K

$45.2K

$64.2K

How much do real estate administrative assistant jobs pay per year?

As of Aug 17, 2026, the average yearly pay for real estate administrative assistant in Riverside, CA is $45,171.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,600.00 and $50,100.00 per year, depending on experience, location, and employer.

What are some common challenges real estate administrative assistants face when supporting multiple agents or teams?

Real Estate Administrative Assistants often juggle requests from multiple agents or teams, which can be challenging when priorities shift quickly or deadlines overlap. Effective organization and communication skills are essential to balance scheduling, managing paperwork, and responding to client inquiries promptly. Utilizing project management tools and setting clear expectations with agents can help streamline workflows and minimize stress. Adapting to various working styles and maintaining accuracy under pressure are key to success in this fast-paced environment.

What are the key skills and qualifications needed to thrive as a real estate administrative assistant, and why are they important?

To thrive as a Real Estate Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with real estate processes, often supported by a high school diploma or associate degree. Proficiency in office software (such as Microsoft Office Suite), customer relationship management (CRM) systems, and multiple listing service (MLS) platforms is typically required. Excellent communication, time management, and problem-solving abilities help you manage client inquiries and support agents efficiently. These skills ensure smooth office operations, accurate documentation, and a positive client experience in a fast-paced real estate environment.

What does a real estate administrative assistant do?

A real estate administrative assistant keeps a real estate office running smoothly, assisting a real estate agent with various tasks so that they can focus on making sales. As a real estate administrative assistant, you help meet the clerical needs of the real estate agency. Your job falls somewhere between a secretary and a property manager, and your duties include answering phones, taking messages, sending emails, distributing office memos, preparing correspondence, and scheduling appointments. You may also collect rent payments and update listings on the Multiple Listing Service, or MLS.

What is a real estate administrative assistant?

Real Estate Administrative Assistants are professionals who provide clerical and organizational support to real estate agents, brokers, or agencies. Their duties often include managing paperwork, scheduling appointments, coordinating communications, maintaining client databases, and assisting with marketing efforts. They play a crucial role in ensuring the smooth operation of real estate transactions and the overall efficiency of the office. By handling administrative tasks, they allow real estate professionals to focus on client service and property sales.

What is the difference between Real Estate Administrative Assistant vs Real Estate Agent?

AspectReal Estate Administrative AssistantReal Estate Agent
CredentialsNone required, but some may have real estate licenses or certificationsRequires a state license and real estate certification
Work EnvironmentOffice-based, supporting real estate agents or brokersClient-facing, conducting property showings and negotiations
Primary ResponsibilitiesAdministrative tasks, scheduling, document managementListing properties, client representation, sales negotiations

While both roles are integral to the real estate industry, a Real Estate Administrative Assistant focuses on administrative support within an office setting, whereas a Real Estate Agent actively engages in property sales and client interactions. The assistant typically requires minimal licensing, while agents must be licensed to operate independently. Understanding these differences helps clarify career paths and job expectations in real estate.

More about Real Estate Administrative Assistant jobs

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For Real Estate Administrative Assistant jobs in Riverside, CA, the most frequently searched job titles are:

What job categories do people searching Real Estate Administrative Assistant jobs in Riverside, CA look for?

The top searched job categories for Real Estate Administrative Assistant jobs in Riverside, CA are:

What cities near Riverside, CA are hiring for Real Estate Administrative Assistant jobs?

Cities near Riverside, CA with the most Real Estate Administrative Assistant job openings:

Real Estate Administrative Assistant jobs near you
Infographic showing various Real Estate Administrative Assistant job openings in Riverside, CA as of August 2026, with employment types broken down into 1% Internship, 74% Full Time, 20% Part Time, and 5% Contract. Highlights an 78% Physical, 2% Hybrid, and 20% Remote job distribution, with an average salary of $45,171 per year, or $21.7 per hour.

Real Estate Assistant

Marty Rodriguez Team-CENTURY 21 Masters

Glendora, CA • On-site

Full-time

Re-posted 21 days ago

Job description

Description
We are looking for a highly organized, proactive, and detail-oriented Real Estate Administrative Assistant to support Marty Rodriguez and our growing real estate team.
This role is ideal for someone who thrives in a fast-paced environment, can manage multiple moving pieces, and takes pride in keeping people, paperwork, calendars, and client communication on track. You will assist with transaction paperwork, client follow-up, appointment coordination, database management, marketing support, and day-to-day administrative needs that help the team operate at a high level.
The right candidate has strong communication skills, excellent follow-through, a service-first mindset, and the ability to anticipate needs before being asked. Real estate experience is strongly preferred, but strong organization, professionalism, and attention to detail are non-negotiable.
Responsibilities
• Provide direct administrative support to Marty Rodriguez by managing her calendar, appointments, daily priorities, and follow-up items.
• Prepare listing appointment materials, seller packets, buyer packets, CMAs, market research, and other client-facing documents.
• Assist with real estate paperwork, listing files, disclosures, transaction documents, deadlines, and file organization.
• Maintain accurate client notes, contact information, follow-up reminders, and activity updates in the CRM/database.
• Coordinate communication with clients, vendors, escrow, title, lenders, transaction coordinators, and team members to help keep appointments and files moving forward.
• Help Marty stay organized and prepared by tracking task lists, managing details, organizing messages, and making sure nothing falls through the cracks.
• Deliver top-level administrative support with professionalism, discretion, strong follow-through, and excellent attention to detail.
Qualifications
• Bilingual in English & Spanish preferred
• Real estate administrative experience is required, with a strong understanding of real estate paperwork, timelines, client communication, and transaction support.
• Strong organizational skills with the ability to manage calendars, deadlines, paperwork, follow-up items, and multiple priorities.
• Excellent written and verbal communication skills with a professional, service-focused approach.
• Comfortable using Microsoft Word, Excel, Outlook, CRM/database systems, and other office technology.
• High attention to detail, strong follow-through, discretion, and the ability to stay calm in a fast-paced real estate environment.
• Real estate license preferred, but not required; willingness to obtain a real estate license in the future is a plus.

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