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Administrative Program Specialist A/B

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Administrative Program Specialist A/B

Salary

$3,345.00 - $6,566.00 Monthly

Location

New Orleans, LA

Job Type

Classified

Job Number

225432

Department

Lakefront Management Authority

Opening Date

08/28/2026

Closing Date

9/9/2026 11:59 PM Central

• Description

• Benefits

• Questions

About this Job

Mission:

The Lakefront Management Authority manages, controls, regulates, operates, and maintains any non-flood-protection facility or improvement asset or function within a levee district within the jurisdiction of a flood protection authority.

Overview of the Role:

This position serves as the Contracts and Grants point of contact as well as lease manager for the Agency. The position is responsible for the coordination of federal and state grant funding management and the coordination of efforts associated with tracking all authority expenditures. The position is responsible for the coordination of the leasing process for the agency.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.

Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

Following Policies & Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Managing Projects: The ability to initiate, plan, execute, manage, and close out all project goals within the established timeline.

Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

Solving Problems:The ability to discover solutions to problems.

Using Data:The ability to use relevant and valid data to inform a recommendation for action.

Minimum Qualifications

Four years of experience in administrative services; OR

Six years of full-time work experience in any field plus one year of experience in administrative services; OR

A bachelor's degree plus one year of experience in administrative services; OR

An advanced degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

FUNCTION OF WORK:

To perform responsible, administrative functions in support of an organizational unit.

OR

To manage a specialized departmental or statewide program.

LEVEL OF WORK:

Entry

SUPERVISION RECEIVED:

General from higher-level supervisory personnel.

SUPERVISION EXERCISED:

May supervise 1-2 lower level personnel.

JOB DISTINCTIONS:

Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level.

Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program.

Differs from Administrative Specialist--B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas.

Job Duties and Other Information

Job Duties:

• Serves as a point of contact for the FAA, Departments of Transportation and Development, and any and all other Federal, State or local public and private entities relative to grants.

• Works under the Admin Program Manager to identify needs and potential funding sources.

• Researches and identifies potential Federal, State, local government, and private sector grant opportunities as requested.

• Coordinates with Federal, State, and local government and private sector grants management officials and other sources to submit grant requests and applications, ensure that submittals conform to appropriate laws, policies, requirements, and regulations, and to resolve any potential issues.

• Assist with the development and preparation of complex grant requests and applications in accordance with statutory and regulatory requirements and departmental policies and procedures.

• Ensures grants are administered in accordance with all Federal, State, and local laws, regulations, and requirements, as well as all rules and requirements of the grant provider. Identifies and promptly resolves any related issues.

• Receives grant funds and ensures financial records are maintained as required for the grant program.

• Coordinates with the Admin Program Manager regarding processing of funds.

• Maintains documents and records for the grant management program and ensures compliance with record retention policy and grant requirements.

Position-Specific Details:

Appointment Type: Probational

Career Progression: This position does participate in a Career Progression Group.

Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Keljuane Brownfield

Lakefront Management Authority

504-293-2473

kbrownfield@nolalakefront.com

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

01

FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?

• I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.

• I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.

• I apply and explain policies accurately, adapt to routine situations, and help improve procedures.

• I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.

02

FPP: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

03

MPr: Managing Projects - How well do you plan and manage projects to meet goals, timelines, and deliverables?

• I struggle to plan or coordinate projects and often have difficulty managing teams, resources, or communication.

• I complete basic project tasks with support, but I may miss deadlines or struggle to resolve issues.

• I create project plans, manage risks, work well with teams, communicate clearly, and track progress against milestones.

• I lead large or complex projects, plan ahead for risks, guide others, and use lessons learned to improve future project outcomes.

04

MPr: Managing Projects - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

05

MR: Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs?

• I struggle to manage resources, don’t always follow required procedures, or have trouble keeping accurate records.

• I handle basic resource tasks but may not consistently align them with priorities or follow procedures.

• I manage resources effectively, follow procedures, track usage, and maintain accurate records to support my team’s goals.

• I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensure compliance across resource areas.

06

MR: Managing Resources - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

07

SP: Solving Problems - How do you approach challenges and work toward effective solutions?

• I focus on surface issues, miss root causes, or struggle to follow through on solutions.

• I gather some information, but my solutions may not be fully thought through or feasible.

• I analyze problems thoroughly, identify root causes, and follow through with realistic, adaptable solutions.

• I anticipate and solve complex problems, develop innovative solutions, and improve systems based on outcomes and feedback.

08

SP: Solving Problems - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

09

UD: Using Data - How do you work with data to generate insights or inform decisions?

• I struggle to collect, analyze, or use data effectively, and I may misuse or present sensitive information incorrectly.

• I can work with basic data, but I may miss key trends, present it unclearly, or need help applying insights.

• I collect accurate data, identify patterns, share insights clearly, and use data to make informed, ethical decisions.

• I use advanced techniques to uncover insights, tell clear data stories, and proactively protect sensitive information.

10

UD: Using Data - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

11

ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?

• I resist direction, ignore feedback, and need reminders to complete tasks.

• I follow direction with reminders and often need clarification or support.

• I follow direction reliably, adjust to feedback, and complete tasks on time.

• I adapt quickly, follow through, and help others adjust as needed.

12

ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

Required Question

Employer

State of Louis