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Purchasing Department Assistant Jobs in Alabama (NOW HIRING)

Turner Construction

xPL Engineer

Decatur, AL · On-site

Manage document control process and distribution of current contract documents for larger scope and complex projects. * Assist xPL Purchasing department to prepare scope of work documents for all ...

Turner Construction

xPL Engineer

Decatur, AL · On-site

Manage document control process and distribution of current contract documents for larger scope and complex projects. * Assist xPL Purchasing department to prepare scope of work documents for all ...

D.R. Horton

Insurance Clerk

Birmingham, AL · On-site

Generate appropriate enrollment reports to review with Purchasing Department; address any concerns ... * Assist Accounts Payable and/or Purchasing with new vendor set up * Other duties as assigned ...

Hanwha Philly Shipyard

... purchasing department or partner * Review and approve production installation drawings ... Create and distribute engineering Work Packages according to assigned schedule * Assist with ...

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Purchasing Department Assistant information

What does a purchasing department assistant do?

A Purchasing Department Assistant supports the purchasing team by handling administrative tasks such as processing purchase orders, maintaining supplier records, and tracking inventory levels. They help ensure that supplies and materials are ordered and delivered on time, and assist with vendor communications. This role often includes coordinating with other departments, preparing reports, and resolving issues with shipments or invoices. Overall, they play a key part in maintaining the smooth operation of the procurement process.

What are some common challenges faced by a purchasing department assistant, and how can they be addressed?

Purchasing Department Assistants often face challenges such as managing tight deadlines, handling multiple vendor communications, and ensuring accurate order processing. Staying organized and using procurement software can help streamline tasks and reduce errors. Additionally, proactively communicating with team members and suppliers helps resolve issues quickly and maintain smooth operations. Developing strong attention to detail and time-management skills is key to thriving in this fast-paced environment.

What are the key skills and qualifications needed to thrive as a purchasing department assistant, and why are they important?

To thrive as a Purchasing Department Assistant, you need strong organizational skills, attention to detail, and basic knowledge of procurement processes, often supported by a relevant associate’s degree or administrative experience. Familiarity with procurement software, inventory management systems, and Microsoft Office tools is commonly required. Excellent communication, problem-solving abilities, and the capacity to multitask help you stand out in supporting purchasing operations. These skills and qualities are vital for ensuring accurate order processing, timely supplier coordination, and efficient workflow within the purchasing department.

What is the difference between Purchasing Department Assistant vs Procurement Coordinator?

AspectPurchasing Department AssistantProcurement Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications like APICS CPIMBachelor's degree often preferred; certifications like CPSM are common
Work EnvironmentOffice setting, supporting purchasing teamOffice environment with more strategic procurement responsibilities
Employer & Industry UsageRetail, manufacturing, logistics companiesLarge corporations, government agencies, manufacturing
Search & Comparison IntentEntry-level support role in purchasingMore involved procurement planning and vendor management

The Purchasing Department Assistant primarily provides administrative support within the purchasing team, often requiring basic credentials and focusing on day-to-day tasks. In contrast, the Procurement Coordinator handles more strategic procurement activities, requiring higher education and certifications. Both roles are common in similar industries, but the Procurement Coordinator typically has a broader scope and responsibilities.

How do you become a purchasing department assistant?

To become a purchasing department assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Some employers prefer candidates with experience in office administration or familiarity with procurement software. Gaining knowledge of supply chain processes and obtaining relevant certifications can also improve job prospects.

How much does a purchasing department assistant earn?

A purchasing department assistant typically earns between $35,000 and $50,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants with certifications or specialized skills can earn higher salaries. The role often involves using procurement software and supporting purchasing operations.

Is a purchasing department assistant job stressful?

A purchasing department assistant job can be stressful due to tight deadlines, managing multiple supplier relationships, and accuracy requirements in order processing. The role often involves attention to detail, organizational skills, and working under pressure, especially during high-demand periods or when resolving supply issues.

What are the most commonly searched types of Purchasing Department jobs in Alabama?

The most popular types of Purchasing Department jobs in Alabama are:

What cities in Alabama are hiring for Purchasing Department Assistant jobs?

Cities in Alabama with the most Purchasing Department Assistant job openings:

Purchasing Department Assistant jobs near you

Purchasing/Storeroom Lead

MARTIN INCORPORATED

Huntsville, AL • On-site

$25 - $26/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 21 days ago

Job description

Description

Job Title: Purchasing/Storeroom Lead

Reports to: Site Manager


About Martin Inc.

Founded in 1934 and headquartered in Florence, AL, Martin offers a wide variety of products and services in Industrial, Safety, Integrated Supply and Fastening - all uniquely designed to help companies operate better. Martin is a member of Affiliated Distributors, the Industrial Supply Association, National Association of Wholesalers, the National Fasteners Distributor Association, and the Global Sourcing Alliance. For more information, visit www.martinsupply.com.


Summary:

The Purchasing/Storeroom Lead at Martin plays a vital role in overseeing and managing the customer's MRO Storeroom and tool cribs. This position requires exceptional customer service skills, effective communication, and strong organizational abilities. As a Storeroom Lead, you will be responsible for assisting internal and external customers, handling inquiries, pulling orders, conducting cycle counts, and ensuring efficient operations within the storeroom.


Key Responsibilities of Purchasing/Storeroom Lead:


Customer Service:

  • Provide excellent customer service to internal and external customers.
  • Assist customers by addressing inquiries both orally and in writing.
  • Offer product recommendations based on customer needs.

Purchasing:

  • Examine and analyze daily purchase requisitions for accuracy and completeness.
  • Prepare and analyze purchase orders according to procedures
  • Provide customer service to internal and external customers. (As needed)
  • Resolve purchase order discrepancies promptly to ensure timely payment to supplier and inventory accuracy.
  • Performs other related duties as assigned.

Storeroom Operations:

  • Manage and maintain the organization of the MRO Storeroom and tool cribs.
  • Pull material orders as per demand and ensure timely delivery.
  • Conduct cycle counts to maintain accurate inventory levels.
  • Collaborate with procurement and inventory teams to optimize stock levels.

Communication and Coordination:

  • Effectively communicate with the Maintenance Planner/Buyer and other relevant stakeholders.
  • Coordinate with various departments to fulfill customer orders and requirements.
  • Collaborate with vendors and suppliers to ensure timely delivery and resolve any issues.

Administrative Tasks:

  • Maintain records of stock transactions, orders, and inventory levels.
  • Utilize basic computer skills for data entry and reporting.
  • Ensure proper documentation and adherence to company policies and procedures.

Safety and Compliance:

  • Adhere to safety protocols and guidelines within the storeroom environment.
  • Ensure compliance with all relevant regulations and standards.
  • Promote a culture of safety and maintain a clean and organized workspace.

Physical Requirements:

  • Lift and move items weighing at least 50 pounds.
  • Perform frequent standing, walking, and climbing stairs or ladders.


Requirements

  • Minimum of 3 years of experience in storeroom management or related field.
  • Proficient in basic computer skills.
  • Excellent communication, organizational, and mathematical skills.

What makes Martin Different:

As a family-owned business, we prioritize our employees' well-being and understand the importance of work-life balance. Some of our benefits that set us apart are:

  • Our low-cost, low-deductible individual and family healthcare plans
  • 8 paid holidays
  • Weekly Pay

Benefits:

  • 401(k)
  • Dental insurance
  • Employee assistance program
  • Health insurance
  • Life insurance
  • Paid time off
  • Referral program
  • Tuition reimbursement
  • Vision insurance

Schedule:

Full-time

Monday-Friday

Occasional Weekends Possible

6 a.m. - 2:30 p.m.

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