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Purchasing Admin Assistant Jobs in Massachusetts

Prime Outlets

Administrator, Marketing

Wrentham, MA · On-site

$17.29 - $34.62/hr

... purchase orders * Assist with SYF and Family at Simon programs when necessary * Assist Office ... Administrator as needed * Support administrative elements and approvals of sponsorship/event deals ...

Prime Outlets

Administrator, Marketing

Chestnut Hill, MA · On-site

$17.29 - $34.62/hr

... purchase orders * Assist with SYF and Family at Simon programs when necessary * Assist Office ... Administrator as needed * Support administrative elements and approvals of sponsorship/event deals ...

Edgestone Staffing

Be Seen First

Office Administrator

Haverhill, MA · On-site

$20/hr

Office Administrator Edgestone | Haverhill, MA Monday-Friday | Full-Time or Part-Time $20.00 per ... documentation * Assist with purchase orders, invoices, and basic bookkeeping activities

Edgestone Staffing

Be Seen First

Office Administrator

Haverhill, MA · On-site

$20/hr

Office Administrator Edgestone | Haverhill, MA Monday-Friday | Full-Time or Part-Time $20.00 per ... documentation * Assist with purchase orders, invoices, and basic bookkeeping activities

Coravin

Accounting Administrator

Bedford, MA · On-site

Process vendor invoices in our bill pay software, including matching to purchase orders, coding to ... Perform AR cash application, matching incoming payments to open invoices across entities * Assist ...

New

Akelius

contract administrator

Boston, MA · On-site

We are looking for an organized, inquisitive and proactive contract administrator to assist in ... and purchase order agreements are properly executed and comply with internal policies * track ...

Akelius

contract administrator

Boston, MA · On-site

$75K - $90K/yr

We are looking for an organized, inquisitive and proactive contract administrator to assist in ... and purchase order agreements are properly executed and comply with internal policies * track ...

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Purchasing Admin Assistant information

What is a purchasing admin assistant?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What are the typical daily responsibilities of a purchasing admin assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.

What are the key skills and qualifications needed to thrive as a purchasing admin assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

How much does a purchasing admin assistant earn?

A purchasing admin assistant typically earns between $25,000 and $45,000 annually, depending on experience, location, and industry. Entry-level roles may start lower, while experienced assistants with certifications or specialized skills can earn higher salaries. The job often involves using procurement software and supporting supply chain operations.

What are popular job titles related to Purchasing Admin Assistant jobs in Massachusetts?

For Purchasing Admin Assistant jobs in Massachusetts, the most frequently searched job titles are:

What job categories do people searching Purchasing Admin Assistant jobs in Massachusetts look for?

The top searched job categories for Purchasing Admin Assistant jobs in Massachusetts are:

What cities in Massachusetts are hiring for Purchasing Admin Assistant jobs?

Cities in Massachusetts with the most Purchasing Admin Assistant job openings:

Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in Massachusetts as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrator, Marketing

Prime Outlets

Wrentham, MA • On-site

$17.29 - $34.62/hr

Full-time

Re-posted 13 days ago

Job description

Job Location:

Wrentham Village Premium Outlets

PRIMARY PURPOSE:

The MarketingAdministrator works closely with the Director of Marketing/Business Development, Office Administrator, and the Mall Manager in the development and implementation of mall marketing programs, executions of community based programs, and retailer and community relations.

PRINCIPAL RESPONSIBILITIES:

The successful candidate's responsibilities will include, but not be limited to:

  • Assist in the preparation, coordination, collection, production, supervision and follow-up of promotions and events

  • Maintain mall website, Social Media communications, and collateral material

  • Work with tenants to obtain sales reports and collect and input into reporting system

  • Assist with the preparation of contracts and purchase orders

  • Assist with SYF and Family at Simon programs when necessary

  • Assist Office Administrator as needed

  • Support administrative elements and approvals of sponsorship/event deals including contracting, deal entry, proof of performance, payment collection, contract renewal, revenue forecasting and reporting

  • Assist with the promotion and implementation of platform programs in a professional and timely manner and measuring of results

MINIMUM QUALIFICATIONS:

  • College degree preferred

  • 1-3 years administrative office experience in a fast paced environment.

  • Strong working knowledge of Microsoft Word, Excel, PowerPoint, Access, and bookkeeping software

  • Effective verbal/written communication, organizational and interpersonal skills.

  • Effective customer service skills for interaction with customers, tenants, and co-workers.

  • Flexible and able to work well independently and as part of a team.

  • Creative and capable in using imagination to develop new and original ideas in an artistic context.

  • Active involvement with promotion, event and special occasion coordination a plus.

The salary range for this position is $17.29 - $34.62 per hour. Actual compensation within that range will be dependent upon various factors, including an individual's skills, experience and qualifications and the geographic location of the job. It is uncommon for an individual to be hired at the top end of the pay range.

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