Public Information Director Jobs (NOW HIRING)

POSITION VACANCY
POSTING DATE July 6, 2026

POSITION: Secretary to the Director of Public Information
7.5 hours per day / 12-month
7:30 a.m. to 4:00 p.m. (includes 1-hour unpaid lunch)
 


ASSIGNMENT: District Office
321 List Avenue
Rochester, NY 14617
 


REQUIREMENTS: Performs a wide variety of clerical duties in the Office of the Director of Public Information. Work requires knowledge of school methods and procedures and requires judgment and initiative in order to effectively handle the wide variety of situations, which arise daily.  (Refer to attached Job description for details.)
 
QUALIFICATIONS: Eligible for Monroe County Civil Service Clerk III (Competitive title)
(Must be on the current list or hold title.) or Must be eligible for the title Office Clerk III-HELPs (Non-Competitive title-no examination required) 
 

SALARY: Salary Range $17.42 to $21.50 (IESA Schedule B)
 
STARTING DATE: As Soon as Practical
 
APPLICATION PROCEDURE: Apply for this specific position on-line at:
https://www.applitrack.com/westirondequoit/onlineapp
By July 24, 2026
 

 
West Irondequoit Central School District is in compliance with the U.S. Civil Service Rights Act of 1964 and the TITLE IX Educational Amendments of 1972, Part 86.  The School District provides equal employment opportunity to all individuals and does not discriminate on the basis of race, color, religion, national origin, ancestry, gender, age, disability, sexual orientation, veteran, military status, or domestic violence victim status.  Any student, parent, employee or the general public that has an inquiry regarding the non-discrimination policy may direct the inquiry to:
 

Title IX Coordinator
West Irondequoit CSD
321 List Avenue
Rochester, New York 14617

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West Irondequoit Central School District

 
JOB DESCRIPTION

SECRETARY TO PUBLIC INFORMATION DIRECTOR

 
Job Summary:
Performs a wide variety of clerical duties.  Work requires an understanding of department/district methods and procedures.
Job Duties:

1. Provide administrative support to Public Information Director, West Irondequoit Foundation (WIF) and West Irondequoit Alumni Association (WIAA).
2. Interact with district-wide faculty, staff, administrators, students, parents/guardians, community members, government officials, visitors, vendors, outside agencies, local media, Board of Education, WIAA, WIF via phone, e-mail, written communication, and in person.
3. Arrange various community events such as the annual Senior Citizen Dinner Theatre.
4. Maintain electronic and paper files.
5. Distribute publications & communications to district-wide staff and community.
6. Maintain district website, providing technical support to staff throughout the district.
7. Utilize Microsoft Office and Adobe products extensively, including but not limited to Word, Excel, Access, Photoshop, Acrobat and InDesign.
8. Work with internal general ledger system to process purchase orders and process payments.
9. Order and purchase supplies for office and special events.
10. As needed, schedule meetings and reserve rooms in various buildings using various online calendar software.
11. Provide support to the district receptionist for lunches and appointments.
12. Assist Public Information Director in contacting media and families for school closings and emergencies.
13. Oversee electronic messaging system including sending messages/calls/emails and assisting schools in troubleshooting issues.
14. Review Daily Record newspaper and send letters to new residents.
15. Maintain Access database of Gold Card Senior Citizens and work with Community Education department to maintain list.
16. Proofread materials for Public Information Director and other staff members.
17. Work with Public Information Director and vendors to plan the timing of district publications, which would include preparing detailed estimates requests, and working with the vendor chosen to have the publications printed and mailed and delivered to district office in a timely manner.
18. Attend evening meetings and functions as requested and complete off-campus errands.
19. Complete other duties as assigned. (Additional duties to support other departments as assigned and/or as needed)

WIF (West Irondequoit Foundation)

1. Prepare mailing lists for annual fundraising campaign.  Type and mail merge letters for preferred donor list and prepare for signatures of WIF Board.  Interact with mailing house for mass mailing of remainder of donors and district families.  Transfer data to Excel and provide WIF board with breakdowns and totals as requested.  Send out personalized thank you letters to donors.
2. Record incoming donations/requests for courtyard bricks.  Maintain database of brick requests.  Send acknowledgement of order to requestors.  Order bricks once a year and coordinate delivery and installation. Take pictures of bricks and send email to requestors.
3. Assist Public Information Director and WIF board with annual fundraising events such as the Cornhole Tournament.
4. Coordinate monthly distribution of meeting agenda and minutes.
5. Complete various requests of administrative assistance throughout year from WIF Board.
6. Attend meetings as needed.
7. Store and monitor miscellaneous supplies. 

WIAA (West Irondequoit Alumni Association)

1. Maintain WIAA internal database, website database, and paper files.
2. Receive alumni registration information from district website and update internal database.
3. Record incoming donations and send out thank you notes.
4. Interact in person, via phone and e-mail with alumni and families of alumni.
5. Prepare class lists and labels for reunion committees. Interact and collaborate with reunion committees for retrieval of updated alumni information. Track and document reunion information for each reunion committee. Coordinate on campus reunion activities.  

 
Skills and Qualifications:
Per Civil Service - Office Clerk III
 

OFFICE CLERK III 

Code No. 3-05-119 

COMPETITIVE 

DISTINGUISHING FEATURES OF THE CLASS: This position is responsible for the independent performance of clerical duties requiring a moderate degree of decision-making. The use of a personal computer for word processing and database entry and manipulation is an integral part of this position. The work is performed in accordance with well-defined objectives, policies and procedures, but detailed instructions are given for new or difficult assignments. The work is typically submitted in its final form and is subject to general review by superiors. The employee reports directly to, and works under the general supervision of, a higher-level staff member. Does related work as required. 

TYPICAL WORK ACTIVITIES: (All need not be performed in a given position. Other related activities may be performed although not listed.) Prepares and formats legal documents, certifications, authorizations, forms, and other related paperwork; Enters and extracts data and information from a database; Posts and maintains moderately difficult records requiring general knowledge of department or agency functions; Processes applications, prepares permits and licenses, collects fees, issues receipts, and accounts for monies received; Processes paperwork relating to areas such as payroll, workers' compensation forms, and accident/incident reports; Types materials from copy, rough draft, or other instruction; Prepares and types correspondence on matters where policy and procedures are well-defined; Reviews lists, documents, and applications for completeness and accuracy; Compiles, prepares, types, and reviews data for completeness and accuracy; Performs searches for information in documents, records, files, and computer databases; Maintains databases; Obtains and gives out information by telephone, correspondence, or in person; Orders and distributes office supplies and maintains records of expenses; Operates standard office machines such as a computer, copier, and fax machine; Guides other clerks in the performance of routine phases of their work; Maintains filing systems. 

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of office terminology, practices, procedures, and equipment; good knowledge of business arithmetic; good knowledge of English grammar and punctuation; good knowledge of the techniques involved in record keeping; ability to utilize a personal computer for word processing, database entry, spreadsheets, and other related computer software; ability to maintain a filing system; ability to work with forms; ability to prepare and type written communications, arithmetic and standardized reports; ability to operate standard office equipment; ability to acquire familiarity with departmental or agency organization, laws, policies, and regulations; ability to understand and carry out relatively complex oral and written instructions; ability to communicate orally and in writing; ability to deal with the public; good judgment; physical condition commensurate with the demands of the position. 

MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma, plus EITHER: 

(A) Successful completion of at least thirty (30) credit hours from a college or university; OR, 

(B) One (1) year paid full-time or its part-time equivalent office clerical or secretarial experience*; OR, 

(C) An equivalent combination of education and experience as defined by the limits of (A) and (B) above. 

*Experience as a Teller, Cashier or Sales Clerk will not be considered appropriate experience for the purposes of these minimum qualifications. 

NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee. 

SPECIAL REQUIREMENT: If you are appointed, you will be required to possess a valid license to operate a vehicle in New York State or otherwise demonstrate your capacity to meet the transportation needs of the position. Monroe County Civil Service Commission

REVISED: December 19, 1985 

REVISED: June 5, 1997 

REVISED: January 3, 2008 

REVISED AND TITLE CHANGED: May 8, 2008 FORMERLY: CLERK III WITH TYPING 

REVISED: August 9, 2018 

REVISED: November 2, 2023