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Proposal Operations Manager Jobs in Baltimore, MD

Infotrend Incorporated

Capture Analyst

College Park, MD · On-site

$65K - $75K/yr

Coordinate closely with Business Development, Capture Managers, Operations, Proposal Management, Recruiting, and Technical Leadership throughout the opportunity lifecycle. * Support Business ...

Aerotek

Finance Operations Manager

Hanover, MD

Aerotek has an opening for a Finance Operations Manager (Assistant Controller) at the corporate ... Providing market and customer analysis, assisting in proposal activities including RFP/RFI/RFQ

Aerotek

Finance Operations Manager

Hanover, MD

Overview Aerotek has an opening for a Finance Operations Manager (Assistant Controller) at the ... Providing market and customer analysis, assisting in proposal activities including RFP/RFI/RFQ

KBR

Proposal Writer

Columbia, MD

KBR's areas of expertise include engineering, logistics, operations, science, program management ... As a Proposal Writer at KBR, you will play a pivotal role in crafting compelling narratives that ...

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All JobsProposal Operations JobsProposal Operations Manager JobsProposal Operations Manager Jobs in Baltimore, MD

Proposal Operations Manager information

See Baltimore, MD salary details

$30.3K

$98.9K

$142.1K

How much do proposal operations manager jobs pay per year?

As of Aug 17, 2026, the average yearly pay for proposal operations manager in Baltimore, MD is $98,858.00, according to ZipRecruiter salary data. Most workers in this role earn between $80,000.00 and $117,200.00 per year, depending on experience, location, and employer.

What does a Proposal Operations Manager do?

A Proposal Operations Manager oversees the end-to-end process of creating, managing, and submitting business proposals, typically in response to client requests or competitive bids. They coordinate cross-functional teams, manage timelines, ensure compliance with requirements, and optimize proposal operations for efficiency and effectiveness. Their role is critical in ensuring proposals are compelling, accurate, and submitted on time, ultimately increasing the organization’s chances of winning new business.

What is the difference between Proposal Operations Manager vs Proposal Coordinator?

AspectProposal Operations ManagerProposal Coordinator
ResponsibilitiesOversees proposal process, manages teams, ensures compliance, and streamlines operationsAssists in preparing proposal documents, coordinates schedules, and supports proposal development
Required SkillsProject management, leadership, compliance knowledge, communicationDetail-oriented, organization, communication, document management
Work EnvironmentManagement level, cross-department collaboration, strategic focusSupport role, administrative tasks, team collaboration
Common UsageUsed in large organizations with complex proposalsUsed in both small and large organizations for proposal support

The Proposal Operations Manager and Proposal Coordinator roles both involve supporting proposal development, but the manager oversees the entire process and manages teams, while the coordinator provides administrative support. The manager's role is more strategic and leadership-focused, whereas the coordinator handles day-to-day tasks to ensure timely proposal submission.

What are the key skills and qualifications needed to thrive as a Proposal Operations Manager, and why are they important?

To thrive as a Proposal Operations Manager, you need expertise in proposal management, project coordination, and a solid understanding of business development processes, often supported by a bachelor’s degree in business or a related field. Familiarity with proposal automation tools (such as RFPIO, Loopio, or Qvidian), CRM systems, and document management platforms is typically required. Exceptional organizational skills, attention to detail, and effective communication make candidates stand out in this role. These abilities are crucial for ensuring timely, high-quality proposal submissions that increase win rates and support business growth.

Are proposal operations managers in demand?

Proposal operations managers are in demand across industries such as government contracting, technology, and engineering, where organizations require skilled professionals to manage proposal processes, compliance, and documentation. The role often requires strong project management skills and familiarity with proposal software, with employment growth driven by increased competition for contracts and government procurement activities.

How does a Proposal Operations Manager typically collaborate with cross-functional teams during the proposal development process?

A Proposal Operations Manager works closely with cross-functional teams such as sales, subject matter experts, legal, and finance to coordinate and streamline the proposal development process. They facilitate meetings, gather necessary information, and ensure all stakeholders are aligned on deadlines and requirements. Effective communication and project management skills are essential, as the manager acts as a central point of contact, resolving issues and maintaining workflow efficiency. This collaborative approach ensures that proposals are accurate, compliant, and tailored to meet client needs.

What are popular job titles related to Proposal Operations Manager jobs in Baltimore, MD?

For Proposal Operations Manager jobs in Baltimore, MD, the most frequently searched job titles are:

What job categories do people searching Proposal Operations Manager jobs in Baltimore, MD look for?

The top searched job categories for Proposal Operations Manager jobs in Baltimore, MD are:

What cities near Baltimore, MD are hiring for Proposal Operations Manager jobs?

Cities near Baltimore, MD with the most Proposal Operations Manager job openings:

Proposal Operations Manager jobs near you
Infographic showing various Proposal Operations Manager job openings in Baltimore, MD as of August 2026, with employment types broken down into 86% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $98,858 per year, or $47.5 per hour.

Facilities Operations Manager/Program Manager

The Building People

Baltimore, MD

$140K/yr

Full-time

Re-posted 13 days ago

Job description

$130-140k/yr

Position Description/Summary:

Assigned to provide functional guidance and direction in Facilities Operations & Management. Provides technical guidance and administrative direction to multiple sites and buildings. The successful candidate must have strong organizational and teamwork skills, proven problem-solving abilities, and the desire to innovate designs as well as the work processes. Will also be responsible for the review of project plans and specifications for constructability, conformance to regulatory agency requirements and productivity improvement. Provides consultation and guidance to large and complex project work areas as required. Performs duties with a high degree of latitude, exercising independent judgment and reason.

Duties:

  • Oversee the O&M support provided to all Business Line (BL) contracts and continuous operation of all building systems, inclusive of critical infrastructure
  • Provides functional guidance and technical direction
  • Manage and ensure industry compliance requirements for all aspects of MEP, FLS, VTE and OSHA through direct engagement with Program and Project Managers
  • Supervisory and management support to Program/Project Managers, engineers and maintenance staff
  • Create and routinely update a documented plan that includes preventive, predictive and reactive maintenance procedures
  • Develop and implement SOP’s, MOP’s and other processes as appropriate across all BL contracts
  • Participate regularly in client-facing and contract team communications virtually and in-person
  • Lead, create and manage O&M budget and participate in overall operating budget process at both corporate and contract levels
  • Oversight of both management and performance evaluation for contractors/vendors; monitor and document performance in partnership with QC team
  • Ensure timely and effective response to emergencies and service calls across the BL
  • Coordinate directly with corporate Safety and Occupational Health Manager regularly
  • Lead and organize ongoing technical, safety, and operational process training programs and procedures
  • Participate in business development growth opportunities to include solicitation review, RFP support, proposal input, site walks and pricing submissions
  • Review essential contractual documents such as Scope of Work, Request for Proposal (RFP) and Information Report
  • Ultimately responsible for proper operation of all mechanical, electrical, plumbing and associated control systems across the BL at optimal specified performance levels
  • Support and oversee large, complex facilities and maintenance projects
  • Contributes to the organization through strategy definition and implementation of directed initiatives
  • Ensure that appropriate levels of clear and timely communication are occurring with customers at the contract level
  • Ensures contracts are maintained and services are scheduled as needed to maintain continuity of operations
  • Works with building occupants and safety personnel to understand the critical needs and risk of losses associated with operations performed in each area of the building and develop plans to mitigate risks
  • Tracks corrective actions and follows up with client and contract team until issue(s) are satisfactorily resolved
  • Ensures contact procedures are in place for unscheduled system interruptions, equipment malfunctions, or emergency response is required, and updated regularly
  • Provides technical assistance during emergency response incidents as necessary
  • Develops common guidelines and procedures for effective quality assurance/quality control (QA/QC) programs
  • Monitors execution methodology on projects to learn from improvements and to promote continuous improvement
  • Support the creation of a work environment that fosters openness, trust, communication, teamwork, empowerment, innovation, and job satisfaction
  • Provides leadership and guidance to all BL team members

Required Experience & Skills

  • Minimum 10 years of progressive related experience in Infrastructure Operations and Management
  • Vocational or technical training in related MEP field
  • Professional licensing in aligned trade areas
  • Substantial experience in the maintenance and operation of a highly technical facility such as hospital, research facility, data center or similar
  • Significant experience in managing multiple projects and tasks simultaneously
  • Supervisory experience, demonstrated experience planning, scheduling, and supervising complex maintenance projects
  • A well-rounded background in all the building trades
  • Demonstrated knowledge of Direct Digital Control (DDC) systems
  • Skill in problem solving and critical thinking associated with HVAC, Electricity, Plumbing and other building maintenance
  • Demonstrated skill in leadership
  • Demonstrated oral and written communication skills
  • Must have excellent interpersonal skills and ability to engage with a diverse group of people and effectively share knowledge
  • Demonstrated computer skills including Microsoft word, Excel, software for building equipment and control systems, familiarity with programmable logic controllers, basic computer hardware troubleshooting skills
  • Ability to coordinate a large building and/or grounds program
  • Ability to effectively read and interpret blueprints, construction plans and written specifications
  • Ability to estimate building costs and project timelines
  • Broad knowledge of all phases of engineering, field activities, production techniques, building materials, and construction methods for development of various work areas
  • Understands technical issues and cost related to selection of design features and unique requirements
  • Broad knowledge of building industry, government compliance & regulatory standards and environmental compliance laws and requirements
  • Has experience with engineering work planning, scheduling and cost estimating
  • Experienced with managing knowledge of sustainability and its integration into the design and the construction of various buildings
  • Ability to solve problems by thinking laterally and be able to understand the needs and requirements of the client and various entities – to provide planning / design / feasibility solutions in a multi -disciplinary / multi - sectional context
  • Must be self-driven and able to plan and execute work without direct supervision from senior management and/or peers
  • Must be flexible and adapt to working in a demanding environment, including the need to travel and work remotely if / when required

Additional Preferred Experience:

  • Federal contracting experience in managing O&M contracts
  • CFM or PMP certification
  • Professional Journeyman/Master License in the MEP trades
  • NICET or NATE certified
  • BAS/BMS operations and management
  • Fire Life Safety, Fire Alarm and Fire Suppression management
  • Vertical Transportation Equipment (VTE) management
  • CFC Universal or equivalent
  • Backflow Prevention certified
  • Gas Installations
  • Water Treatment for all systems (potable and non-potable)
  • Groundwater/Rainwater Reclamation systems
  • Roof Anchorage systems and compliance
  • Emergency Power (Generators and UPS systems)
  • Instructor level experience in any of the MEP trades