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Proposal Coordinator Jobs in Riverside, CA (NOW HIRING)

Kya Services, LLC

Proposal Coordinator

Santa Ana, CA · On-site

$65K - $72K/yr

Proposal Coordinator Department: Marketing Reports To: Marketing and Administration Director FLSA Status: Salary Full-Time Position Summary - The Proposal Coordinator is responsible for proposal ...

Socotec

Proposal Coordinator

Irvine, CA · Hybrid

$30 - $40/hr

Ninyo & Moore, a SOCOTEC Company, has an immediate opening for a Marketing/Proposal Coordinator to work out of our Irvine, CA office and work closely with our marketing team in San Diego, CA. The ...

Socotec

Senior Proposal Coordinator

Irvine, CA · Hybrid

$35 - $45/hr

W have an immediate opening for a Senior Marketing/Proposal Coordinator to work out of our Irvine, CA office and work closely with our marketing team in San Diego, CA. The successful candidate will:

SOCOTEC

Senior Proposal Coordinator

Irvine, CA · On-site

$35 - $45/hr

W have an immediate opening for a Senior Marketing/Proposal Coordinator to work out of our Irvine, CA office and work closely with our marketing team in San Diego, CA. The successful candidate will:

Shimmick

Proposal Manager

Irvine, CA · On-site

This role manages the full proposal lifecycle-from opportunity planning and kickoff through submission and interview preparation-while coordinating cross-functional teams including operations ...

GFT.

Proposal Specialist

Irvine, CA · On-site +1

$75K - $90K/yr

Coordinates proposal resources (project management/technical team input, proposal support, subconsultant input, graphics/print teams, and corporate input [such as legal, HR, and financial]

GFT.

Proposal Specialist

Irvine, CA · On-site

$75K - $90K/yr

Coordinates proposal resources (project management/technical team input, proposal support, subconsultant input, graphics/print teams, and corporate input [such as legal, HR, and financial]

GFT.

Proposal Specialist

Irvine, CA · On-site +1

$75K - $90K/yr

Coordinates proposal resources (project management/technical team input, proposal support, subconsultant input, graphics/print teams, and corporate input [such as legal, HR, and financial]

GFT.

Proposal Specialist

Chino Hills, CA · On-site +1

$75K - $90K/yr

Coordinates proposal resources (project management/technical team input, proposal support, subconsultant input, graphics/print teams, and corporate input [such as legal, HR, and financial]

Taber Company

Bid Coordinator

Irvine, CA · On-site

$25 - $35/hr

... seeking a Bid Coordinator to join our growing team. The ideal candidate will have a strong ... Maintain and update proposal templates, resumes, project sheets, and boilerplate content

Taber Company

Bid Coordinator

Irvine, CA · On-site

$25 - $35/hr

... seeking a Bid Coordinator to join our growing team. The ideal candidate will have a strong ... Maintain and update proposal templates, resumes, project sheets, and boilerplate content

L3HHCM20

Proposal Manager

Yorba Linda, CA

$88K - $164K/yr

Proposal Manager Job Code: 40440 Job Location: Yorba Linda, CA Job Schedule: 4/10: Employees work 10 hour days, 4 days a week The Proposal Manager would lead the development and submission of high ...

L3Harris Technologies

Proposal Manager

Yorba Linda, CA

$88K - $164K/yr

Proposal Manager Job Code: 40440 Job Location: Yorba Linda, CA Job Schedule: 4/10: Employees work 10 hour days, 4 days a week The Proposal Manager would lead the development and submission of high ...

Anchor QEA

Proposal Manager

Irvine, CA · On-site

Proposal Manager Location: Irvine, CA (or local to any Anchor QEA office) Job Type:Regular Full-time Whats the Opportunity? Anchor QEA is seeking an experienced Proposal Manager to join our service ...

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All JobsProposal JobsProposal Coordinator JobsProposal Coordinator Jobs in Riverside, CA

Proposal Coordinator information

See Riverside, CA salary details

$27.6K

$67.6K

$100.2K

How much do proposal coordinator jobs pay per year?

As of Jul 20, 2026, the average yearly pay for proposal coordinator in Riverside, CA is $67,600.00, according to ZipRecruiter salary data. Most workers in this role earn between $57,400.00 and $76,200.00 per year, depending on experience, location, and employer.

What is the highest paying job as a coordinator?

The highest paying roles for coordinators are often senior or specialized positions such as project or program coordinators in industries like engineering, finance, or technology, with salaries exceeding $70,000 annually. Advanced certifications, extensive experience, and expertise in project management tools like MS Project or Primavera can lead to higher compensation.

Is a proposal manager a stressful job?

Proposal managers often face stress due to tight deadlines, high accuracy requirements, and coordinating multiple teams to produce compelling proposals. The role requires strong organizational skills and attention to detail, which can contribute to work pressure, especially during peak proposal periods.

What jobs will no longer exist in 2030?

Proposal Coordinator roles are unlikely to disappear entirely by 2030, but some administrative and manual jobs may decline due to automation and digital tools. Roles that rely heavily on repetitive tasks or paper-based processes are at higher risk of being replaced by AI, software, or streamlined workflows, emphasizing the importance of skills in project management and digital literacy.

What does a proposal coordinator do?

A proposal coordinator manages the preparation and submission of proposals for projects or contracts, ensuring compliance with client requirements and deadlines. They coordinate with teams to gather necessary information, review documents for accuracy, and often use software tools like Microsoft Office or proposal management systems. The role requires strong organizational skills and attention to detail.

What is the difference between Proposal Coordinator vs Proposal Specialist?

AspectProposal CoordinatorProposal Specialist
CredentialsTypically requires a bachelor’s degree in business, communications, or related fieldSimilar credentials, often with additional certifications in proposal management
Work EnvironmentOffice setting, collaborating with project teams and clientsOffice-based, focused on proposal development and editing
Industry UsageCommon in government, engineering, and construction sectorsUsed across similar industries, often interchangeably with Proposal Coordinator
Primary FocusCoordinating proposal processes, timelines, and submissionsCreating, editing, and managing proposal content

Proposal Coordinators focus on managing the proposal process, timelines, and coordination, while Proposal Specialists concentrate on developing and editing proposal content. Both roles require similar skills and credentials, often working closely within the same industry environments.

What are some common challenges faced by Proposal Coordinators when managing tight deadlines?

Proposal Coordinators often work under strict deadlines, which can create challenges in gathering content from subject matter experts, ensuring compliance with client requirements, and coordinating multiple contributors. Effective time management and clear communication are essential to keep the proposal process on track. Developing standardized templates and checklists can help streamline collaboration and reduce last-minute stress, ultimately resulting in higher-quality submissions.

What are the key skills and qualifications needed to thrive as a Proposal Coordinator, and why are they important?

To thrive as a Proposal Coordinator, you need strong organizational skills, attention to detail, and experience in proposal development, often supported by a degree in communications, business, or a related field. Familiarity with proposal management software (like RFPIO or Loopio), Microsoft Office Suite, and document collaboration tools is typically required. Excellent written communication, teamwork, and time management skills help candidates excel in coordinating inputs from multiple stakeholders and meeting tight deadlines. These skills ensure the timely delivery of high-quality proposals that align with client requirements and increase the organization's chances of winning new business.

What is a Proposal Coordinator?

A Proposal Coordinator is a professional responsible for managing and organizing the creation, formatting, and submission of business proposals, typically in response to requests for proposals (RFPs) from clients or government agencies. They collaborate with subject matter experts, writers, and graphic designers to ensure proposals meet all requirements and deadlines. Proposal Coordinators play a key role in ensuring proposals are clear, compliant, and persuasive, increasing the chances of winning new business for their organization.

What Does a Proposal Coordinator Do?

The responsibilities of a proposal coordinator include the preparation and revision of each job bid or submission on behalf of a company. They typically prepare a bid based on a request for proposal (RFP) from a prospective client. They may assign the task to members of the marketing staff and then create a revision that serves as the final proposal. A successful proposal coordinator researches each potential business or client before submitting a bid specific to their needs. Qualifications include a degree and experience drafting project proposals in a particular industry, such as construction or advertising.

More about Proposal Coordinator jobs
What are the most commonly searched types of Proposal jobs in Riverside, CA? The most popular types of Proposal jobs in Riverside, CA are:
What are popular job titles related to Proposal Coordinator jobs in Riverside, CA? For Proposal Coordinator jobs in Riverside, CA, the most frequently searched job titles are:
What job categories do people searching Proposal Coordinator jobs in Riverside, CA look for? The top searched job categories for Proposal Coordinator jobs in Riverside, CA are:
What cities near Riverside, CA are hiring for Proposal Coordinator jobs? Cities near Riverside, CA with the most Proposal Coordinator job openings:
Proposal Coordinator jobs near you
Infographic showing various Proposal Coordinator job openings in Riverside, CA as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 15% Part Time, 1% Temporary, and 1% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution, with an average salary of $67,600 per year, or $32.5 per hour.

Proposal Coordinator

Kya Services, LLC

Santa Ana, CA • On-site

$65K - $72K/yr

Full-time

Posted 11 days ago

Job description

Job Title: Proposal Coordinator
Department: Marketing
Reports To: Marketing and Administration Director
FLSA Status: Salary Full-Time
Position Summary - The Proposal Coordinator is responsible for proposal development, ensuring accuracy and integrity of all proposal documentation, coordinating the internal proposal process and reviewing all proposal inputs/directing production of the final proposal. The Proposal Coordinator shall work closely with the proposal team to ensure that all internal and external requirements are met from receipt of inquiry through contract award. This position is responsible for the overall adherence to the Company's proposal process.
Essential Duties and Responsibilities
  • Prepares and submits documentation to set-up internal proposals ensuring final materials meet KYA's brand standards and creative direction.
  • Identifies key problem areas during the proposal development and reviews problems and recommended solutions with relevant stakeholders.
  • Coordinate with the proposal team for final review and sign-off to elevate the quality, clarity and visual execution of proposal submissions.
  • Assist with the management of proposal timelines and deliverables from RFP receipt through final submission to ensure on-time, compliant responses.
  • Write and edit compelling project narratives, team bios and resumes that align with KYA's brand voice and public-sector positioning.
  • Collaborate with Architects, Project Executives and internal teams to gather technical information and translate it into clear, persuasive proposal content.
  • Maintain and expand a library of branded proposal assets including project sheets, resumes and boilerplate materials.
  • Conduct thorough quality control reviews to ensure accuracy, consistency and professionalism across all materials before submission.
  • Support KYA's pursuit strategy by contributing to high-quality statements of qualifications and proposal responses that improve shortlist and win rates.
  • Record and maintain project and personnel information in internal systems to preserve institutional knowledge and streamline future pursuits.
  • Contribute to broader marketing initiatives during proposal downtime, including events, trade shows, campaigns and marketing collateral development.

Qualifications:
  • 3-5 years of experience creative writing, editing and producing proposals in a professional services setting, ideally within the AEC industry
  • Strong proficiency in Adobe Creative Suite, especially InDesign and Monday.com
  • Comfortable using HubSpot, Google Workspace, including Google Slides and Google Meet
  • Experience navigating and gathering and organizing content from internal systems
  • Must be authorized to work in the U.S. without the need for visa sponsorship

Education/Experience: Bachelor's degree in Marketing, Communications, English or a related field
Language Ability: Ability to comprehend technical instruction and understand Public Relations and Marketing concepts and practices. Ability to write reports, process spreadsheets and business correspondence. Well-developed written and verbal communication, interpersonal, influencing and presentation skills with ability to effectively present information and respond to questions from groups of managers, clients and the public.
Math Ability: Ability to apply basic mathematical concepts and excel formulas.
Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Capable of interpreting and understanding industry trends and current company methods. Must possess an analytical mind with attention to detail and demonstrated problem solving experience with the ability to multi-task and apply a structured approach to complex situations.
Computer Skills: To perform this job successfully, an individual should have intermediate knowledge of G-Suite, Excel, Word, PowerPoint and Outlook. Must also be proficient in and possess a working knowledge of databases and design software (e.g. Adobe Suite, Photoshop, InDesign, Illustrator, Canva). Familiar with Twitter, LinkedIn, Google and other social media platforms. Knowledge of video production and editing
Certificates and Licenses: California Driver's License required
Supervisory Responsibilities: No direct reports - however, must have excellent work habits, be well organized and results driven. Ability to work in a self-directed, organized manner
Work Environment: The department works at a desk and requires some travel. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be capable of working effectively independently or in a team environment to meet demanding deadlines. Demonstrate ability to show flexibility in response to change
Confidentiality Requirement
Maintaining confidentiality is a fundamental responsibility of this position. The individual in this role is expected to handle sensitive information with discretion and uphold the highest standards of privacy and confidentiality at all times. This includes, but is not limited to, internal processes, client information, proprietary data and any non-public company-related materials. Breach of this responsibility may result in disciplinary action, up to and including termination.
Physical Demands: While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle or feel. The employee is frequently required to talk or hear. The employee is occasionally required to stand, walk, reach with hands and arms and stoop, kneel, crouch or crawl for up to 12 hours per day. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The above job description is not intended to be all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

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