Property Management Assistant Jobs in Toronto, ON

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be - and deliver - your best.

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthenseconomies and communities. By prioritizing people, partnerships and places, we generate meaningful returnsfor OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don't just work anywhere - come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

Customer Relationship Management

• Assist in establishing and maintaining "World Class" customer relationships through understanding customer needs and concerns as part of the Oxford Commitment

• Coordinate regular customer meetings

• Ensure prompt and courteous attention to all customer requests, internal and external

• Preparation of customer notices, internal newsletters, and monthly newsletters to Tenants

• Maintain customer manuals

• Coordinate customer move-in and move-out procedures

• Coordinate customer event requirements and Green Team meetings

• Maintain Lobby Directories & Elevator screen content in all MetroCentre buildings

• Manage site specific content & updates to Oxcomm customer app for the MetroCentre Portfolio

• Provide support to Community Manager initiatives

Reporting

• Assist in ensuring all reports are prepared accurately and in a timely manner, recognizing the importance of internal and external relationships

• Assist with annual budget preparation and quarterly reforecasting/reporting

• Assist with monthly accruals and management reporting, including operating variance analyses, leasing cost and capital projects tracking

• Collect and track retail sales reporting

Accounts Receivable / Payable

• Support the Property Administrator to ensure accuracy of billings and collections are received on time

• Assist with default preparation and delivery notices to customers

• Provide support to Building & Tenant Relations Coordinator for invoice payment and coding direction

Lease Administration

• Prepare and deliver notices to customers with respect to lease administration

• Lease interpretation and ensure requirements are adhered to

• Monitor and complete leasehold improvement allowance requirements as per the lease

Office & Retail Leasing

• Maintain record of ongoing leasing updates for both Office and Retail meetings

• Support leasing and property teams with customer renewals, expansions, vacant suite standards maintenance, and tours as needed

• Update the Oxford building pages on the Oxford web site as required

• Coordinate Broker fees, payments, and distribution

• Maintain storage records and administer new agreements

• Assist Specialty Leasing with temporary license agreements & PATH activations

Operations, Construction, Development

• Maintain Emergency Management plan updates, contacts and emergency notifications lists

• Assist Operations team with various building inspections and requirements

• Assist Construction Manager during leasehold improvement and Landlord's work processes

• Work with Risk Management as required on Insurance related issues

• Coordinate with Security, Cleaning, Parking operators as required

• Work with Development to support site related projects

Required Skills & Experience

• 3 -5 years' experience in Real Estate Management required

• Post-secondary degree with focus in business or real estate

• Demonstrated ability to multi-task and manage priorities under pressure with careful attention to detail

• Demonstrated financial, analytical and decision-making skills

• Strong Computer skills and knowledge of MS Office required, basic knowledge in Yardi preferred

• Excellent communication skills both written and oral

• Strong interpersonal skills for successful teamwork working closely with customers

Preferred Skills & Experience

• Enrolment in RPA/CPM is an asset

• Familiarity with LEED EB submissions, BOMA Best and BOMA Certificate of Excellence

• Ability to find creative solutions and help drive results

• Thrive in organizations that constantly evolve and adapt.

• Embrace collaborative sharing of knowledge within a teamwork environment

• Driven to achieving results and continuously striving to deliver the highest performance through creative thinking

#IND1

#IDOAC

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans - details on these elements of compensation are included within OMERS & Oxford offer letters.

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work - and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.