Property Management Assistant Jobs in Spring Hill, FL

COMPANY OVERVIEW

At HTG, we are always looking for great talent. Come join our TEAM. We believe in teamwork, innovation, professionalism, and long-term decision-making. We recognize the need to be flexible, entrepreneurial, and aggressiveboth as individuals and as a company. We encourage creativity, flexibility, and innovative approaches to our work. We always do what is fair, right, and ethical.

Housing Trust Group (HTG) is an award-winning full-service developer of multifamily residential communities whose real estate transactions exceed $4 billion in commercial, land, and residential developments across Florida and the Southeastern U.S., including Texas, Illinois, and Arizona. HTG develops, builds, and manages a diverse portfolio of affordable housing, workforce housing, market-rate housing, mixed-income and mixed-use developments.

Housing Trust Group offers competitive pay scales and full benefits packages, including Health, Dental, Vision, Life Insurance, and 401(k) plans. Housing Trust Group is an equal opportunity employer.

SUMMARY

Under general supervision, this position oversees all aspects of property management, including maintenance, construction/renovation, budget planning, expense review and control, collections, and tenant relations for assigned properties. Responsibilities also include conducting research, surveys, data collection, interior and exterior inspections, and budget analysis. The role supports financial objectives by collecting rent, forecasting requirements, scheduling expenditures, analyzing variances, and initiating corrective action.

This is a full-time, salaried position with paid time off and benefits.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The Property Managers duties and responsibilities may include, but are not limited to, the following:

• Perform weekly, monthly, and quarterly QA inspections.

• Maintain building systems and supervise all repairs.

• Manage day-to-day operations of multiple units, including 24/7 emergency response.

• Assist the Leasing Representative with responsibilities to maintain high occupancy and retain existing tenants.

• Communicate effectively with tenants throughout their tenancy.

• Read and interpret legal documents and contract service agreements.

• Administer and coordinate collection procedures, collect rent, and follow up on delinquencies.

• Enforce the terms of rental agreements and building rules.

• Communicate technical and financial information effectively with maintenance staff, tenants, and upper management.

• Schedule and complete assigned projects.

• Manage and control operating expenses.

• Analyze monthly and annual budgets and explain variances.

• Participate in preparing annual operating budgets and maintain budgetary guidelines.

• Evaluate existing contracts and negotiate favorable pricing for new contracts.

• Complete incident reports as needed.

• Interview and hire site staff.

• Supervise and train all property site staff.

• Manage safety programs, including employee training in fire safety, general emergency procedures, and the use of emergency equipment.

• Maintain building security measures, ensuring proper incident documentation and notification to upper management and owners.

EDUCATION (OR EQUIVALENT EXPERIENCE)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or GED equivalent required; Bachelors degree preferred.

• 5+ years of tax credit property management experience.

• Demonstrated ability to manage multiple properties consistently at a high performance level while meeting company standards.

• Knowledge of local, state, and federal laws pertaining to property management and tenant rights.

SKILLS / KNOWLEDGE / ABILITIES REQUIRED

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.

• Ability to write reports, business correspondence, and procedure manuals.

• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.

• Ability to apply concepts of basic algebra and geometry.

• Ability to define problems, collect data, establish facts, and draw valid conclusions.

• Ability to interpret a wide variety of technical instructions in mathematical or diagram form and work with several abstract and concrete variables.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, and sit. The employee is occasionally required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.