Property Management Administrative Assistant Jobs in Reston, VA

As an LPC Assistant Property Manager, you will be responsible for supporting the Property Manager or higher-level staff in managing all aspects of a single property or portfolio of commercial, industrial, or retail properties, including marketing, operations, and financial activities.
Essential Duties and Responsibilities

• Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly and in accordance with policies, procedures, and contractual obligations.

• Review and recommend approvals for accurate vendor invoice payment in compliance with the management agreement, LPC policies, and authorization limits.

• Assist the Property Manager in preparing and delivering timely, accurate, and complete monthly reports and budget packages according to client requirements.

• Manage data collection and drafting of operating expense reconciliations (CAM/OpX) in coordination with the accounting team.

• Perform and coordinate lease administration activities including lease set up, lease changes, and reporting across applicable systems.

• Assist in coordinating and documenting tenant move-ins and move-outs, and participate in walk-throughs with Property Manager, tenants, and tenant improvement teams.

• Assist with preparation of emergency response plans and participate in drills and training as required.

• Support sourcing and procurement activities; assist in bidding activities as required.

• Drives strong results from direct reports by providing appropriate work direction, strategic guidance, and performance management.

• Perform other duties and responsibilities as assigned.

Qualifications

• Bachelor's degree (BA/BS) preferred with 1-2 years of related experience. In lieu of a degree, a combination of experience and education will be considered.

• Intermediate to advanced skills with Microsoft Office Suite. Proficiency with AP and CMMS systems preferred.

• Experience with commercial office, retail, and industrial properties preferred.

• Requires knowledge of financial terms and principles; ability to calculate intermediate figures such as percentages and discounts, and conduct basic financial analysis.

• Strong to excellent written and verbal communication skills; ability to convey topics with a positive tone to achieve operational and relationship objectives.

• Desire to lead and receive instruction on development of leadership skill set; ability to build consensus in work groups.

• Strong organizational skills with ability to deliver timely results.

• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Physical Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Performs monthly or more frequent property inspections. Travel to assigned properties as required.
This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.
#ZIP
Pay Range
$80,000-$82,500 USD
Why Lincoln?
At LPC you will be supported by a national firm where an entrepreneurial mindset is encouraged. You will be encouraged to explore your potential through training programs, mentorship, exciting work, fast-paced assignments, and an environment of constant learning and dedication to results. Our benefits package includes medical, dental, and vision insurance, 401(k), and paid time off.
About Lincoln Property Company
Lincoln Property Company ("Lincoln") is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, sports and entertainment, and mixed-use properties, throughout the United States, the United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 720 million square feet of commercial space. For more information, visit: www.lpc.com.
Benefits:
Lincoln Property Company offers eligible employees a comprehensive benefits package that may include:

• Medical insurance
• Dental insurance
• Vision insurance
• Company-Paid Life insurance
• Company-Paid Long Term Disability
• Accidental Death & Dismemberment (AD&D) coverage
• 401(k) retirement savings plan, Traditional and Roth, with applicable eligibility requirements
• Flexible Time Off (FTO) or vacation benefits, depending on position classification
• Paid sick leave and other legally required leave programs
• Employee assistance and wellness programs where available
• Company-paid holidays
• Additional voluntary benefit offerings that may vary by location and position

Benefit eligibility, coverage levels, waiting periods, and plan provisions are governed by the applicable plan documents and Company policies and may be modified from time to time at the Company's discretion.
Healthcare Benefits Notice: Eligible employees may participate in Company-sponsored medical, dental, and vision benefit plans. Additional details regarding available healthcare benefits will be provided during the hiring process and upon employment eligibility.
Equal Employment Opportunity- Lincoln Property Company is an Equal Opportunity Employer. Employment decisions are based on merit, qualifications, and business needs. Lincoln does not discriminate against applicants or employees on the basis of race, color, religion, creed, sex, gender, pregnancy, childbirth or related medical conditions, sexual orientation, gender identity or expression, national origin, ancestry, citizenship status, age, disability, genetic information, marital status, military or veteran status, reproductive health decision-making, or any other status protected by federal, state, or local law. Applicants and employees may raise concerns regarding discrimination, harassment, accommodation, or retaliation without fear of reprisal.
Compensation- Lincoln Property Company is committed to pay transparency and equitable compensation practices. The salary or hourly pay range for this position has been established based on market data, job responsibilities, internal equity, geographic location, experience, education, certifications, and other job-related factors. Actual compensation may vary within the posted range based on these considerations. Certain positions may also be eligible for discretionary bonuses, incentives, commissions, or other forms of compensation where applicable.
Reasonable Accommodation: Lincoln Property Company is committed to providing reasonable accommodations for qualified individuals with disabilities throughout the application, interview, and employment process. If you require an accommodation to participate in the job application or interview process, or to perform the essential functions of a role, please contact Human Resources at hr@lpc.com. Requests for accommodation will be treated confidentially to the extent permitted by law.
Work Authorization/ E-Verify- Lincoln Property Company participates in E-Verify. All offers of employment are contingent upon the candidate providing valid authorization to work in the United States. Lincoln Property Company does not sponsor employment visas, including H-1B, for this position at this time.
Background Check- Employment offers are contingent upon the successful completion of a background investigation, which may include verification of prior employment, education, criminal history, and other checks as permitted by applicable federal, state, and local law. The nature and scope of background checks may vary by role and location. Certain roles may require additional screening based on duties (driving history (MVR), financial background check, etc.)
Health and Safety- Lincoln Property Company is committed to maintaining a safe and healthy work environment in compliance with all applicable federal, state, and local occupational health and safety regulations, including OSHA requirements. Certain roles may have specific health, safety, or physical requirements that will be communicated during the hiring process. Employees may be required to wear personal protective equipment (PPE) or comply with site-specific safety protocols depending on the nature of their assignment.
Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.