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Property Management Administrative Assistant Jobs in Reston, VA

Avison Young

Assistant Property Manager

Tysons, VA · On-site

$70K - $82K/yr

Assists with such other administrative, management, property and client related duties as assigned. Qualifications Basic requirements and key functional responsibilities of the Assistant Property ...

Avison Young

Assistant Property Manager

Tysons, VA

$70K - $82K/yr

Assists with such other administrative, management, property and client related duties as assigned. Basic requirements and key functional responsibilities of the Assistant Property Manager include ...

Avison Young

Assistant Property Manager

Tysons, VA · On-site

$70K - $82K/yr

Assists with such other administrative, management, property and client related duties as assigned. Qualifications Basic requirements and key functional responsibilities of the Assistant Property ...

DMV Rea LLC

Assistant Property Manager

Washington, DC · On-site

$20 - $35/hr

... property management, and administrative tasks. This position will become full time within the next 90 days. Requirements and Responsibilities: * Need Reliable transportation to and in-between ...

DMV Rea LLC

Assistant Property Manager

Washington, DC · On-site

$20 - $35/hr

... property management, and administrative tasks. This position will become full time within the next 90 days. Requirements and Responsibilities: * Need Reliable transportation to and in-between ...

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Property Management Administrative Assistant information

See Reston, VA salary details

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$34

How much do property management administrative assistant jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for property management administrative assistant in Reston, VA is $22.96, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $25.77 per hour, depending on experience, location, and employer.

What are some common challenges faced by property management administrative assistants, and how can they be managed effectively?

Property Management Administrative Assistants often juggle multiple tasks such as responding to tenant inquiries, managing maintenance requests, and coordinating with vendors, which can make effective time management a challenge. Staying organized with digital tools, maintaining clear communication with property managers and tenants, and setting priorities for urgent tasks are key strategies for success. Additionally, adapting to frequent interruptions and shifting priorities is essential, as no two days are the same in this role. Building strong relationships with team members and utilizing property management software can help streamline daily operations.

What does a property management administrative assistant do?

As a property management administrative assistant, you provide administrative support to a property manager. Your duties may involve handling a schedule, responding to correspondence, helping prepare reports, and completing various other tasks as necessary. Some details of this position depend on the type of property at which you work. For example, providing support for an apartment complex is often very different from addressing the needs of a shopping mall. As a property management administrative assistant, you typically work with larger property management companies, which often own multiple buildings and require more support.

What are the key skills and qualifications needed to thrive as a property management administrative assistant, and why are they important?

To thrive as a Property Management Administrative Assistant, you need strong organizational abilities, attention to detail, and experience with office administration, typically supported by a high school diploma or relevant certification. Familiarity with property management software (such as Yardi or AppFolio), Microsoft Office Suite, and basic bookkeeping systems is often required. Excellent interpersonal skills, professionalism, and the ability to multitask under pressure help you stand out in this role. These competencies are crucial for efficiently supporting property managers, ensuring smooth operations, and delivering quality service to tenants and property owners.

What does a property management administrative assistant do?

A Property Management Administrative Assistant supports property managers by handling a variety of administrative and clerical tasks. Their responsibilities typically include answering phone calls, scheduling maintenance, processing lease paperwork, managing tenant communications, and maintaining records. They play a crucial role in ensuring that property operations run smoothly and efficiently, often serving as the first point of contact for tenants and vendors. This position requires strong organizational, communication, and multitasking skills.

What is the difference between Property Management Administrative Assistant vs Leasing Coordinator?

AspectProperty Management Administrative AssistantLeasing Coordinator
CredentialsBasic administrative skills, sometimes real estate or property management certificationsReal estate license or leasing certification often preferred
Work EnvironmentOffice setting, supporting property management teamsOffice and on-site leasing activities, interacting with prospective tenants
Employer & IndustryProperty management companies, real estate firmsReal estate agencies, property leasing firms
Search & Comparison IntentUnderstanding administrative roles in property managementFocus on leasing process and tenant acquisition

The Property Management Administrative Assistant primarily handles administrative tasks supporting property management teams, while the Leasing Coordinator focuses on tenant leasing activities and lease negotiations. Both roles require strong organizational skills, but the Leasing Coordinator often has more direct interaction with prospective tenants and may need real estate licensing. Understanding these differences helps job seekers find the right position aligned with their skills and career goals.

More about Property Management Administrative Assistant jobs
What are popular job titles related to Property Management Administrative Assistant jobs in Reston, VA? For Property Management Administrative Assistant jobs in Reston, VA, the most frequently searched job titles are:
What job categories do people searching Property Management Administrative Assistant jobs in Reston, VA look for? The top searched job categories for Property Management Administrative Assistant jobs in Reston, VA are:
What cities near Reston, VA are hiring for Property Management Administrative Assistant jobs? Cities near Reston, VA with the most Property Management Administrative Assistant job openings:
Property Management Administrative Assistant jobs near you
Infographic showing various Property Management Administrative Assistant job openings in Reston, VA as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 16% Part Time, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $47,764 per year, or $23 per hour.

Assistant Property Manager

American Real Estate Partners LLC

Ashburn, VA • On-site

$19 - $25.75/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 11 days ago

Job description

Headquartered in the Greater Washington area, American Real Estate Partners (AREP) is a US-based leading institutional fund manager and real estate partner with over $13 billion deployed across key U.S. markets. Specializing in data center, residential, industrial, and office assets, AREP has acquired more than 34 million square feet of Class A real estate and currently manages over 25 million square feet.
PowerHouse Data Centers, a wholly owned division of AREP, is a developer and owner of next-generation data centers and provides technical real estate solutions for hyperscalers across the country. Backed by strategic joint venture partnerships, PowerHouse leverages its proven leadership and best-in-class technical expertise to deliver innovative real estate solutions.
Job Description:
The Assistant Property Manager is primarily responsible for supporting the Sr. Property Manager in ensuring smooth daily operations and delivering an exceptional workplace experience across the property. This position is critical to maintaining effective coordination with the Regional Manager and cross-functional teams, including leasing, construction, finance, accounting, and engineering, while serving as a key internal contact for property management activities and administrative functions. Responsibilities include accounts payable, accounts receivable, budgeting, work order scheduling and tracking, office administration, and customer and vendor relations and communications. The Assistant Property Manager reports to the Sr. Property Manager and follows an in-office schedule.
Essential Duties & Responsibilities
Customer Experience:
  • Assist with the tenant deployment/move-in process, including monitoring key milestones, scheduling check-ins with tenants, and preparing tracking reports to alert the broader management team of potential risks or issues on a project-by-project basis.
  • Provide administrative assistance for last-mile execution of workplace experiences and amenity rollouts.
  • Distribute emergency tenant e-communications.
  • Assist in the research, purchase, and distribution of AREP promotional items.
  • Assist in the research, purchase, and delivery of customer, broker, vendor, and/or employee appreciation gifts.
  • Assist with general administrative tasks as assigned, including filing; ordering marketing, property management, and amenity supplies; computer and data entry work; preparing spreadsheets and reports.

Communications:
  • Maintain distribution lists, including customer contact lists, emergency contact lists, vendor contact lists, and other records pertinent to leasing/marketing, construction, property management, and finance/accounting.
  • Create and distribute a work-in-progress (WIP) report and provide weekly team updates regarding project/build-out schedules and crucial deadlines.
  • Support the development of a property-specific master customer calendar, including events, amenity and workplace experience rollouts, and building/construction updates.
  • Prepare incident reports for insurance purposes.

Finance and Accounting:
  • Assist with financial reporting and budgeting with the Property Manager and Accounting Department. This may include assisting with monthly variance reports and/or quarterly investor reports.
  • Responsible for the timely coding and processing of invoices utilizing the Accounts Payable workflow system.
  • Assist with aging reports and accounts receivable collection efforts on a monthly basis.
  • Prepare statements and ledgers for tenants.
  • Prepare tenant charge documents.

Property Administration:
  • Prepare and distribute lease administration forms for lease commencements, lease expirations, and move-in/move-out processes.
  • Coordinate building services and ensure quality of services, which may include janitorial, day porter, security, and landscaping.
  • Order uniforms for engineers.
  • Answer telephones and screen calls for appropriate personnel; greet guests and notify personnel of incoming visitors; accept deliveries/packages; maintain the conference room; and order office supplies.
  • Receive work order requests (by phone or in person) and enter them into the web-based work order system; monitor work orders for completion.
  • Maintain records for purchase orders, service contracts, and certificates of insurance.

Key Competencies
  • Ability to write routine reports and correspondence.
  • Ability to communicate effectively with co-workers, customers, and vendors while demonstrating outstanding customer service.
  • Ability to give and receive direction, interface professionally with decision-makers, and maintain confidentiality.
  • Strong organizational skills with the ability to multitask in a fast-paced environment.

Qualifications
  • Minimum of 1 year of commercial real estate property management experience required.
  • High school diploma or GED required; Bachelor's degree preferred.
  • Valid driver's license with proof of insurance if driving is required.
  • Proficiency in Microsoft Office (Outlook, Word, Excel, Microsoft Teams, SharePoint) and Adobe.
  • Experience with Yardi or similar commercial real estate software systems for invoicing and coding.
  • Experience using Cove or similar software for work orders and tenant workflow.
  • Understanding of multiple ownership structures within the site portfolio preferred.
  • Ability to read and understand general ledgers and operating statements to assist with generating monthly financial statements and reconciliations.
  • Ability to read and interpret documents such as procedure manuals, vendor contracts, and purchase orders.

AREP offers a competitive benefits package that includes medical, dental, and vision coverage for you and your eligible family members, a Flexible Spending Account (FSA), life and supplemental life insurance and short and long-term disability insurance. Our package includes Paid Time Off, Parental Leave, 401(k) plan with employer match, Employee Assistance Program and Employee Discount Program.
AREP is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin or ancestry, physical or mental disability, as well as any other category protected by applicable federal, state, or local laws.
If you require special accommodation, please email HR@americanrepartners.com.
AREP does not accept unsolicited resumes or identifiable candidate information from third-party recruiters. Any unsolicited information will not be considered for engagement purposes.

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