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Property Assistant Jobs in Novato, CA (NOW HIRING)

NEWMARK

Property Assistant

Oakland, CA · On-site

$60K - $70K/yr

Compile, and assist in the preparation of, various monthly (and other periodic) property operational, administrative and financial reports. Administrative duties require broad experience, skill and ...

NEWMARK

Property Assistant

Oakland, CA

$60K - $70K/yr

Compile, and assist in the preparation of, various monthly (and other periodic) property operational, administrative and financial reports. Administrative duties require broad experience, skill and ...

Ascend

Property Assistant

San Francisco, CA · On-site

$25 - $27/hr

... the property management team with periodic reporting responsibilities. With excellent customer ... Proactive attitude and volunteers willingly to take on additional responsibilities and assist with ...

Ascend

Property Assistant

Walnut Creek, CA · On-site

$60K - $65K/yr

Provides direct administrative support to Property Manager, Assistant Property Manager and Chief Engineer (CE) and tenants as needed * Serves as the main point of contact (POC) for service requests ...

Ascend

Property Assistant

San Francisco, CA · On-site

$18 - $22/hr

... the property management team with periodic reporting responsibilities. With excellent customer ... Proactive attitude and volunteers willingly to take on additional responsibilities and assist with ...

Ascend

Property Assistant

San Francisco, CA

$26 - $28/hr

... the property management team with periodic reporting responsibilities. With excellent customer ... Proactive attitude and volunteers willingly to take on additional responsibilities and assist with ...

Ascend

Property Assistant

San Francisco, CA

$25 - $28/hr

... the property management team with periodic reporting responsibilities. With excellent customer ... Proactive attitude and volunteers willingly to take on additional responsibilities and assist with ...

Ascend

Property Assistant - 221 Main

San Francisco, CA

$26 - $28/hr

... the property management team with periodic reporting responsibilities. With excellent customer ... Proactive attitude and volunteers willingly to take on additional responsibilities and assist with ...

Hines

Assistant Property Manager

San Francisco, CA · On-site

$92K - $110K/yr

As an Assistant Property Manager at Hines, you play a key role in facilitating the smooth day-to-day operations of the property, while providing the highest quality hospitality experience. The ...

Hines

Assistant Property Manager

San Francisco, CA · On-site

$92K - $110K/yr

Responsibilities As an Assistant Property Manager at Hines, you play a key role in facilitating the smooth day-to-day operations of the property, while providing the highest quality hospitality ...

Hines

Assistant Property Manager

San Francisco, CA · On-site

$92K - $110K/yr

Responsibilities As an Assistant Property Manager at Hines, you play a key role in facilitating the smooth day-to-day operations of the property, while providing the highest quality hospitality ...

Trans western

Assistant Property Manager

San Francisco, CA · On-site

$21.75 - $29.75/hr

The Assistant Property Manager is responsible for assisting the Property Manager with managing a property (or group of properties) and fulfilling the manager's obligations under the property ...

Transwestern

Assistant Property Manager

San Francisco, CA · On-site

$21.75 - $29.75/hr

The Assistant Property Manager is responsible for assisting the Property Manager with managing a property (or group of properties) and fulfilling the manager's obligations under the property ...

Ascend

Administrative Coordinator

Oakland, CA

The successful Property Assistant will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the ...

Ascend

Assistant Property Management

San Francisco, CA

$30 - $33/hr

Ascend Talent Solutions Assistant Property Manager - The Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security ...

Ascend

Assistant Property Manager

Alameda, CA

$70K - $75K/yr

Ascend Talent Solutions - The Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams to ensure the successful ...

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Property Assistant information

See Novato, CA salary details

$16

$26

$36

How much do property assistant jobs pay per hour?

As of Aug 9, 2026, the average hourly pay for property assistant in Novato, CA is $26.77, according to ZipRecruiter salary data. Most workers in this role earn between $22.60 and $29.38 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a property assistant, and why are they important?

To thrive as a Property Assistant, you need strong organizational skills, attention to detail, and a basic understanding of property management or real estate principles, often supported by a relevant diploma or experience. Familiarity with property management software, Microsoft Office suite, and possibly certifications like Certified Apartment Manager (CAM) is beneficial. Excellent communication, customer service, and problem-solving abilities help you effectively interact with tenants, vendors, and property managers. These skills ensure smooth daily operations, tenant satisfaction, and efficient support for property management teams.

What are top 3 skills for a property assistant?

A property assistant should have strong organizational skills to manage property records and schedules, excellent communication abilities for liaising with clients and vendors, and basic knowledge of property management software. Attention to detail and customer service skills are also essential for handling tenant inquiries and maintaining property standards.

What is a property assistant?

Property assistants handle communication and requests from tenants and vendors for property management companies. As a property assistant, you field calls from prospective tenants, process all incoming paperwork for lease agreements and vendor contracts, and may serve as the primary contact for current tenants when they need service or have concerns. Other responsibilities for this job may include distributing marketing materials at open house events, scheduling property inspections, and mailing monthly rent statements to tenants. There are no formal education requirements to become a property assistant. Many candidates seek this role as a way to start a long-term career in real estate and property management.

What are some typical challenges faced by a property assistant, and how can they be effectively managed?

Property Assistants often juggle multiple tasks such as coordinating maintenance requests, managing tenant communications, and handling administrative duties. One common challenge is balancing urgent tenant needs with long-term property management projects. Effective organization, proactive communication, and familiarity with property management software can help manage these demands. Building strong relationships with vendors and tenants also contributes to smoother daily operations and a more positive work environment.
More about Property Assistant jobs
What are the most commonly searched types of Property jobs in Novato, CA? The most popular types of Property jobs in Novato, CA are:
What are popular job titles related to Property Assistant jobs in Novato, CA? For Property Assistant jobs in Novato, CA, the most frequently searched job titles are:
What job categories do people searching Property Assistant jobs in Novato, CA look for? The top searched job categories for Property Assistant jobs in Novato, CA are:
What cities near Novato, CA are hiring for Property Assistant jobs? Cities near Novato, CA with the most Property Assistant job openings:
Property Assistant jobs near you

Property Assistant

NEWMARK

Oakland, CA • On-site

$60K - $70K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 6 days ago

Newmark rating

9.2

Company rating: 9.2 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

9th of 202 rated real estate companies

Job description


JOB DESCRIPTION:
Provide assistance to a team of Property Managers in all administrative aspects of property management administration and reporting. Lead member and first (telephone) response for tenant/customer service requests serving a portfolio of investment and corporate properties. Compile, and assist in the preparation of, various monthly (and other periodic) property operational, administrative and financial reports. Administrative duties require broad experience, skill and knowledge of organization policies and practices for a specific group or individual. Analysis and determination of information requests and follow-up. May directly assist in budget preparation and control activities.
ESSENTIAL DUTIES:
  • Ensure financial controls and business processes are in place relative to processing, monitoring, analyzing and reporting all expenditures. Where lacking, assist in developing programs to support the business needs.
  • Coordinate with Property Managers in property-related documents administration - memoranda, letters, monthly reports, proposals, and other projects from draft using company software packages such as spreadsheets, word processing and graphics. Create transcription from Dictaphone. Ensure timeliness and accuracy of documents.
  • Coordinate tenant service requests pertaining to property operations and administration. Maintain a professional image to internal and external callers. Delegate calls to property service technicians and follow up with tenant and/or property manager as required.
  • Compile information, prepare and update reports or process other documents as required: Lease Abstracts, Vendor Insurance Certificates, Vendor Service Agreements, Vendor Invoices and Service Records, Property Emergency Call Lists, Tenant Contact Lists, etc.
  • Develop and maintain property filing & tracking systems for reports and documents identified above.
  • Assist Property Managers in the annual budget preparation and development.
  • Administer and print various property accounting reports (as produced by the company's accounting software) for Property Manager review or compilation in the property monthly (or other periodic) reports - Accounts Receivable, Check Register, Variance Report, General Ledger, Rent Roll, etc.
  • Administer vendor, RE Tax and other property invoices. Date stamp, code/process for Property Manager review/approval and enter into the accounting system.
  • Organization and scheduling of meetings. Prepare/organize items in relation to meetings, including but not limited to, site reservation, preparation of necessary materials, interaction with attendees, etc.
  • Assist Property Managers in the monthly billing, periodic tenant billing adjustments (PTAR's) and subsequent collections of monthly tenant rent and other tenant receivables.
  • Oversee copying, faxing and mail distribution within designated area. Monitor and order general office supplies as needed. Ensure assigned office equipment is adequately maintained and secure. Contact and coordinate with vendors to service or repair equipment.
  • May perform other duties as assigned.

SKILLS, EDUCATION AND EXPERIENCE:
  • Bachelor's Degree or High School Diploma/General Education Degree (GED) and a Minimum 3-4 years previous related experience preferably in a Real Estate Background.
  • Proficient in MS Word, MS Excel, E-Mail.
  • Working knowledge of Internet and Internet Searching Techniques.
  • Ability to work independently with minimal supervision.
  • Flexibility to handle changing priorities and projects.
  • Ability to prioritize workload with an attention to detail and willingness to complete projects in a timely and efficient manner.
  • Strong proofreading and editing skills.
  • Strong business vocabulary, grammar, and effective communication skills.
  • Discretion regarding personnel and industry-related matters.
  • Excellent interpersonal skills.
  • Attention to detail.
  • Broker or salesman license as required for property management in the state/s where business is transacted.

BENEFITS AND PERKS:
  • Industry leading Parental Leave Policy (up to 16 weeks)
  • Generous healthcare
  • Bright Horizons back-up care program
  • Generous paid time off
  • Education reimbursement
  • Referral Program
  • Opportunities to network and connect.

Salary Range Language:
The expected base salary for this position ranges from $60,000 to $70,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package (including health, vision, and dental insurance, paid time off and a 401(k) retirement plan with employer matching), this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).
Working Conditions: Normal working conditions with the absence of disagreeable elements
Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.
Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law

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