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Assistant To Property Manager Jobs in Novato, CA

Rockpoint Group

Property Manager

San Francisco, CA · On-site

$100K - $160K/yr

PROPERTY MANAGER Firm Profile Rockhill Management, L.L.C. ("Rockhill"), an affiliate of Rockpoint ... Lead and communicate with contractors, field supervision, subcontractors, and vendors to assist ...

Rockpoint Group

Property Manager

San Francisco, CA · On-site

$100K - $160K/yr

PROPERTY MANAGER Firm Profile Rockhill Management, L.L.C. ("Rockhill"), an affiliate of Rockpoint ... Lead and communicate with contractors, field supervision, subcontractors, and vendors to assist ...

Ascend

Property Assistant

Walnut Creek, CA

$60K - $65K/yr

Provides direct administrative support to Property Manager, Assistant Property Manager and Chief Engineer (CE) and tenants as needed * Serves as the main point of contact (POC) for service requests ...

NEWMARK

Property Assistant

Oakland, CA

$60K - $70K/yr

Provide assistance to a team of Property Managers in all administrative aspects of property ... Compile, and assist in the preparation of, various monthly (and other periodic) property ...

NEWMARK

Property Assistant

Oakland, CA · On-site

$60K - $70K/yr

Provide assistance to a team of Property Managers in all administrative aspects of property ... Compile, and assist in the preparation of, various monthly (and other periodic) property ...

Ascend

Property Administrator

San Francisco, CA

$60K - $65K/yr

Provides direct administrative support to Property Manager, Assistant Property Manager and Chief Engineer (CE) and tenants as needed * Serves as the main point of contact (POC) for service requests ...

MJS Consulting Services

Be Seen First

Assistant Property Manager

San Francisco, CA · On-site

$85K - $90K/yr

A cdnamic Assistant Property Manager to Join our Team! We are a well-established real estate company seeking a highly organized and proactive Assistant Property Manager to support our property ...

Ascend

Assistant Property Manager

San Francisco, CA

$70K - $75K/yr

Ascend Talent Solutions - The Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams to ensure the successful ...

Ascend

Assistant Property Manager

Alameda, CA · On-site

$70K - $75K/yr

Ascend Talent Solutions - The Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams to ensure the successful ...

Trans western

Assistant Property Manager

San Francisco, CA · On-site

$21.75 - $29.75/hr

Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors ... The Assistant Property Manager will support the property manager with the budget development ...

Ascend

Assistant Property Manager

San Francisco, CA

Ascend Talent Solutions - The Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams to ensure the successful ...

Ascend

Assistant Property Manager

Oakland, CA

Ascend Talent Solutions - The Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams to ensure the successful ...

Transwestern

Assistant Property Manager

San Francisco, CA · On-site

$21.75 - $29.75/hr

Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors ... The Assistant Property Manager will support the property manager with the budget development ...

Ascend

Assistant Property Manager

San Francisco, CA

$70K - $72K/yr

Ascend Talent Solutions - The Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams to ensure the successful ...

Ascend

Assistant Property Manager

San Francisco, CA

$75K - $80K/yr

Ascend Talent Solutions - The Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams to ensure the successful ...

Ascend

Assistant Property Manager

San Francisco, CA

$80K - $90K/yr

- The Assistant Property Manager will work closely with the Property Manager, Asset Manager, Property Coordinator, and Engineering and Security teams to ensure the successful fiscal and real property ...

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All JobsTo Property JobsAssistant To Property Manager JobsAssistant To Property Manager Jobs in Novato, CA

Assistant To Property Manager information

See Novato, CA salary details

$14

$25

$40

How much do assistant to property manager jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for assistant to property manager in Novato, CA is $25.59, according to ZipRecruiter salary data. Most workers in this role earn between $20.87 and $28.51 per hour, depending on experience, location, and employer.

What does an assistant to property manager do?

An Assistant to Property Manager supports property managers in overseeing residential or commercial properties. Their duties often include handling tenant inquiries, coordinating maintenance requests, processing rent payments, preparing lease documents, and assisting with property inspections. They play a key role in ensuring smooth daily operations and maintaining tenant satisfaction. This role typically requires strong organizational, communication, and customer service skills.

What are some typical challenges faced by an assistant to property manager, and how can they be managed effectively?

As an Assistant to a Property Manager, you may frequently handle competing priorities, such as urgent tenant requests, scheduling maintenance, and supporting leasing activities. Balancing administrative duties with on-the-ground problem-solving can be challenging, especially during busy rental periods or emergencies. Effective communication, strong organizational skills, and familiarity with property management software are essential for staying on top of tasks. Collaborating closely with the property manager and maintenance staff, and proactively addressing tenant concerns, can help ensure smooth daily operations.

What are the key skills and qualifications needed to thrive as an assistant to property manager, and why are they important?

To excel as an Assistant to Property Manager, you need strong organizational skills, attention to detail, familiarity with property management processes, and often a background in real estate or business administration. Experience with property management software (e.g., Yardi, AppFolio), lease documentation systems, and basic accounting tools is typically required. Excellent communication, problem-solving abilities, and customer service skills set top candidates apart in this support role. These competencies are crucial for efficiently handling tenant requests, maintaining accurate records, and ensuring smooth operations in property management environments.

What is the difference between Assistant To Property Manager vs Property Manager?

AspectAssistant To Property ManagerProperty Manager
CredentialsHigh school diploma; some roles may prefer real estate or property management certificationsBachelor's degree often preferred; real estate licenses may be required
Work EnvironmentOffice setting, supporting property management teamOversees property operations, interacts with tenants and vendors
ResponsibilitiesAdministrative support, scheduling, tenant communicationFull management of property, leasing, maintenance, financials

The Assistant To Property Manager typically handles administrative tasks and supports the property management team, while the Property Manager is responsible for the overall operation and management of properties. The roles often overlap in skills and industry usage, but the Property Manager has broader responsibilities and authority.

How much does an assistant to property manager make?

The average salary for an assistant to a property manager in Pennsylvania is around $40,000 to $50,000 per year, depending on experience, location, and responsibilities. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn more. Compensation often includes benefits such as paid time off and health insurance.

How to become an assistant to property manager?

To become an assistant to a property manager, candidates typically need a high school diploma or equivalent and should develop skills in customer service, organization, and communication. Relevant experience in property management, real estate, or administrative roles can be beneficial, and familiarity with property management software is often preferred. Some positions may require certification or training in property management or leasing.

What are top 3 skills for an assistant to property manager?

The top three skills for an assistant to a property manager are strong organizational and multitasking abilities, effective communication skills, and proficiency in property management software. These skills help ensure smooth operations, clear tenant interactions, and efficient handling of administrative tasks. Attention to detail and problem-solving are also valuable in supporting property management functions.

What are popular job titles related to Assistant To Property Manager jobs in Novato, CA?

For Assistant To Property Manager jobs in Novato, CA, the most frequently searched job titles are:

What job categories do people searching Assistant To Property Manager jobs in Novato, CA look for?

The top searched job categories for Assistant To Property Manager jobs in Novato, CA are:

What cities near Novato, CA are hiring for Assistant To Property Manager jobs?

Cities near Novato, CA with the most Assistant To Property Manager job openings:

Assistant To Property Manager jobs near you
Infographic showing various Assistant To Property Manager job openings in Novato, CA as of August 2026, with employment types broken down into 82% Full Time, 17% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $53,230 per year, or $25.6 per hour.

Assistant Property Manager

Kilroy Realty Corp.

San Francisco, CA • On-site

$21.75 - $29.75/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 11 days ago

Job description

About the Opportunity
The Assistant Property Manager shall be responsible for assisting the Property & Asset Management team on a day-to-day basis with all aspects of property management for 350 Mission. This position reports to the Property Manager with a secondary reporting Senior Property Manager.
Opportunity Requirements
  • Minimum of 3-5 years working in a professional office environment and a minimum of 3 years working in a commercial real estate environment.
  • Strong proficiency in financial management and accounting required.
  • Must be self-motivated and possess excellent email and phone etiquette, convey a highly professional manner and must be well organized.
  • Solid understanding of office procedures; typing skills 60+; excellent spelling and grammar; and highly computer literate with Word and Excel.
  • Excellent interpersonal and communication skills.

Summary of Responsibilities
The essential function of this position is regular and predictable attendance. The core responsibilities of this position include, but are not limited to the following:
  • General Administration:
    • Maintain SharePoint file organization for projects, vendors, and tenant files. This includes Yardi Document Management (YDM) lists and distribution.
    • Manage office administration, including mail distribution, ordering and stocking office supplies, and overseeing of office equipment.
    • Support the management team in coordinating leasing, marketing, design, and investor-related activities for assigned assets.
    • Work with development and construction team on weekly operations meetings, agenda and open items.
    • Record meeting minutes and maintain status reports on properties and outstanding items.
    • Ensure all tenant and vendor contacts (legal, billing, premises, emergency) are updated and maintained.
    • Follow and adhere to the Corporate Asset Management & Leasing monthly Calendar.
    • Coordinate tenant activity and moves with multiple departments including development, construction, and engineering.
    • Provide backup coverage for the front desk and telephone duties, and assist the Property Coordinator with general office tasks as needed.
  • Accounting:

Payables
  • Review and process invoices in Yardi PayScan daily, assign them to the appropriate GL and ensure the invoices are in line with the budget.
  • Upload invoices into Yardi for payment routing as needed. Collaborate and support Property Coordinator and accounting team with invoice processing.
  • Follow up on outstanding invoices or incorrect billings and resolve discrepancies in a timely manner as needed.
  • Prepare and route purchase orders in Yardi to track all expenditures.

Receivables
  • Possess a comprehensive understanding of tenant rent schedules, lease commencement dates, rent abatements, and prorated rents per tenant leases.
  • Responsible for running current aging reports. Contact tenants via phone and email for outstanding receivables.
  • Submit monthly aging reports to revenue accounting team.
  • Follow up on all outstanding charges and escalate to Property Manager and/or Senior Property Manager after (3) attempts to collect have failed.
  • Identify and investigate any discrepancies between tenant ledger (overdue balance or credit) and tenant payment status.
  • Prepare utility and submeter spreadsheets as needed.
  • Manage tenant utilities, after-hours lighting and HVAC billings by preparing monthly allocations and generating sundry charges in Yardi.
  • Monitor external utility websites for invoice postings and ensure timely processing.
  • Generate tenant late fee charges as instructed by Property Manager and/or Senior Property Manager.
  • Assist Property Manager and/or Senior Property Manager with CAM Reconciliation letters and annual tenant CAM Estimate letters.

Reporting
  • Provide Property Manager and / or Senior Property Manager with monthly accrual data, update working budgets.
  • Assist with compilation of information/data for annual budget preparation, as needed.
  • Review Lease Abstracts from Accounting for Senior Property Manager and Senior Director approval. Prepare and submit Lease Change Notices as needed.
  • Monthly preparation and update of Stacking Plans, Rent Rolls, Commercial Billing, and Tenancy Schedules for Property Manager and/or Senior Property Manager review and approval.
  • Assist Senior Property Manager with month end closing procedures, preparation of variance and financial reports, monthly reforecast, accruals, and general ledger review.

Budgets
  • Collaborate with the property team on annual budget preparation, including obtaining bids, validating pricing, entering data into accounting software, and assessing capital building needs.
  • Assist with monthly reforecasting and/or update reforecasts for Property Manager and/or Senior Property Manager review.
  • Analyze year over year and budget to actual variances, identify percentage changes, and recommend strategies including value engineering to align expenses with budget targets.
  • Review vendor schedules of work and revise as needed for budgeting or reforecasting purposes.
  • Work with Chief Engineer and PM and / or SPM to identify and obtain pricing for non-contracted and R&M items to include in budget.
  • Ensure accuracy of vendor pricing throughout the year, checking original proposals or contracts as needed.
  • Track budget on a monthly basis to ensure that building work is completed on time and within budget and invoices are paid and / or accrued for as work is completed.
  • Monitor and track expenses against budget and contract/purchase order amounts, updated working budgets.
  • Update Forecast accordingly throughout the year in conjunction with Property Manager and/or Senior Property Manager guidance.
  • Prepare Authorizations for Expenditure (AFE) for non-budgeted work as needed and route to Property Manager and/or Senior Property Manager for review and approval.
  • Insurance Compliance:
    • Collect, validate and file tenant and vendor certificates of insurance (COI), work with Risk Management team to ensure certificate compliance.
    • Prepare incident report forms and submittal to Risk Management with Property Manager and/or Senior Property Manage review and approval.
  • Property Management:
    • Assist the property management team and Chief Engineers to maintain building standard operating procedures. Create and maintain Permit Compliance Calendar.
    • Participate and assist Property Manager and / or Senior Property Manager with monthly and quarterly property walks and preparation of punch lists.
    • Follow up with vendors to confirm timely completion of follow-up items noted on walks.
    • Conduct regular 3rd party inspection walks along with the vendor and document required follow-up items.
    • Act as liaison with engineering team to schedule and track tenant work orders and preventative maintenance through Visitt to ensure they are completed in a timely manner. Update weekly team meetings with work order and PO status.
    • Monitor Visitt work order system throughout the day to ensure tenant work orders are responded to and updated accordingly with relevant notes and within required response and completion goals:
      • Acceptance: 30 minutes
      • Response: 2 hours
      • Completion: 24 to 48 hours
    • Assist with collection of bids for projects, and/or maintenance and repairs.
    • Create Purchase Orders and track from scope commencement through to completion and invoice processing in timely manner.
    • Assist with drafting, executing, and maintaining vendor service contracts, purchase order documents, and vendor files as needed.
    • Collaborate with Property Coordinator to ensure all contact lists for vendors, tenants, etc. are maintained and updated regularly.
  • Tenant Relations:
    • Assist property team in coordinating all tenant and property events as well as annual fire warden training program.
    • Coordinate signage program, including directory boards, tenant suite signs, floor directory signs, evacuation and restroom signs.
    • Collaborate with Property Coordinator to prepare and distribute tenant memos and notifications.
    • Prepare move-in packages and assist in coordination of tenant move-ins/outs.
    • Assist in implementation and compliance of tenant lease obligations.
    • Update building website/tenant portal/app and emergency procedures Property Manager and/or Senior Property Manager review and Chief Engineer review.
    • Educate tenants on project's recycling program.
    • Assist Property Manager / Senior Property Manager in resolving miscellaneous tenant issues.
  • Vendor Relations:
    • Manage and update property activity calendar to include recurring services, upcoming work, tours, executive visits and special events. Coordinate with various teams to ensure proper distribution of notifications.
    • Possess a comprehensive understanding of the vendor contracts and monitor vendors for compliance.
    • Generate and maintain vendor contracts and vendor files for Property Manager and/or Senior Property Manager review.
    • Collaborate with Property Coordinator to manage and update property activity calendar to include recurring services, upcoming work, tours, executive visits and special events.
    • Coordinate with various teams to ensure proper distribution of notifications.
    • Receive and track vendor access request forms to route for approval of property management and engineering teams.
    • Manage security, landscape, janitorial contracts, and other vendor contracts by attending monthly meetings and site walks, tracking performance, and following up with vendors as needed.
    • Provide an annual schedule of maintenance work to the Property & Asset Management team, and ensure vendors perform work accordingly.
    • Verify scheduled maintenance is completed to Class-A standards and coordinate follow up with vendors as needed.
    • Function as liaison with engineering, security, parking, and janitorial to input and track Visitt work orders in a timely manner.
    • Inspect job sites after services are performed to ensure that work was done to specifications.
  • Leasing:
    • Assist Asset Management team in the collection, organization, and routing of leasing or building/property management documents.
    • Collaborate with Property Manager and/or Senior Property Manager review.to coordinate leasing tours with brokers and KRC leasing team. Work with existing tenants to coordinate tours in occupied suites as needed.
    • Conduct vacant suite inspections per required company inspection schedule.
  • Other duties may be assigned accordingly.

What we offer
At Kilroy, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within the role. The base pay range for this role is between $34.62 and $41.12, and your hourly rate will depend on your skills, experience and training, knowledge, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. This role is eligible for an annual discretionary bonus as well.
Our comprehensive group health benefits program is built around your total health and provides employees and their families with care and coverage designed to help you thrive. Our health and wellness program offerings include medical, dental, vision, with FSA, HSA options, Group Life & Disability, LTD coverage and much more. Ancillary programs include a retirement savings plan with a competitive employer match, employee support programs like our parental leave coaching program, wellness, and commuter benefits, just to name a few. We invite you to visit our website at www.kilroyrealty.com to learn more.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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