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Promomats Jobs in Edison, NJ (NOW HIRING)

IT Guild LLC

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Business Systems Analyst - Veeva Vault PromoMats and MedComms

Princeton, NJ · On-site

$145K - $155K/yr

Operate, maintain, and optimize Veeva PromoMats and MedComms platforms in alignment with the Veeva product roadmap, GIT operating model, and business needs for both Medical and Commercial functions.

Urgent

Melinta Therapeutics

PRC Coordinator

Parsippany, NJ · On-site

$42K - $58K/yr

Veeva Vault PromoMats Administration * Support day-to-day administration of Veeva Vault PromoMats, including workflow management, metadata governance, lifecycle tracking, reporting, and user support.

AllSTEM Connections

Graphic Designer

Rahway, NJ · On-site

$95K/yr

Manage the end-to-end lifecycle of commercial content within the Veeva Vault PromoMats environment. Collaborative Design: Utilize Figma to brainstorm, prototype, and collaborate with cross-functional ...

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Promomats information

See Edison, NJ salary details

$56.4K

$131.8K

$281.1K

How much do promomats jobs pay per year?

As of Sep 3, 2026, the average yearly pay for promomats in Edison, NJ is $131,845.00, according to ZipRecruiter salary data. Most workers in this role earn between $94,700.00 and $147,500.00 per year, depending on experience, location, and employer.

What is Promomats?

Promomats is a cloud-based content management and review system developed by Veeva Systems, primarily used by life sciences companies to manage marketing and promotional materials. It streamlines the process of creating, reviewing, approving, and distributing compliant promotional content. The platform ensures regulatory compliance, improves collaboration among teams, and provides an audit trail for all materials. Promomats helps organizations reduce review cycle times and maintain consistency across global marketing assets.

What are the key skills and qualifications needed to thrive as a Veeva PromoMats specialist?

To thrive as a Veeva PromoMats Specialist, you need expertise in content management systems, regulatory compliance, and experience with Veeva Vault PromoMats, often supported by a background in life sciences or marketing. Familiarity with Veeva Vault, document management workflows, and relevant certifications such as Veeva Vault Administrator enhance your technical proficiency. Attention to detail, strong organizational skills, and effective communication are crucial soft skills for managing complex approval processes and collaborating with cross-functional teams. These skills ensure accurate, compliant promotional material management and timely project delivery in regulated industries.

What are some common challenges faced by Promomats administrators when managing digital asset approvals, and how can they be addressed?

Promomats administrators often encounter challenges such as coordinating feedback from multiple stakeholders, ensuring compliance with regulatory standards, and maintaining accurate version control. Managing tight review timelines and adapting to updates in compliance requirements can also be demanding. To address these challenges, effective communication with cross-functional teams, thorough knowledge of Promomats workflows, and proactive organization of assets and metadata are essential. Regular training and staying updated on system enhancements can further streamline the approval process and reduce errors.

What is the difference between Promomats vs Brand Compliance Coordinator?

AspectPromomatsBrand Compliance Coordinator
CredentialsMarketing or compliance certifications, familiarity with promotional lawsMarketing, legal, or compliance certifications
Work EnvironmentMarketing teams, promotional agencies, pharmaceutical or consumer goods industriesLegal departments, marketing teams, regulatory agencies
Industry UsageUsed for managing promotional content and compliance in marketing campaignsFocused on ensuring brand and promotional compliance across campaigns

Promomats and Brand Compliance Coordinators both work within marketing and compliance sectors, but Promomats primarily manages promotional content and digital assets, while Brand Compliance Coordinators focus on ensuring all marketing materials meet legal and brand standards. Understanding these roles helps companies streamline their promotional processes and maintain regulatory adherence.

What are popular job titles related to Promomats jobs in Edison, NJ?

For Promomats jobs in Edison, NJ, the most frequently searched job titles are:

What cities near Edison, NJ are hiring for Promomats jobs?

Cities near Edison, NJ with the most Promomats job openings:

Promomats jobs near you
Infographic showing various Promomats job openings in Edison, NJ as of August 2026, with employment types broken down into 73% Full Time, 6% Part Time, 2% Temporary, and 19% Contract. Highlights an 72% Physical, 12% Hybrid, and 16% Remote job distribution, with an average salary of $131,845 per year, or $63.4 per hour.

Business Systems Analyst - Veeva Vault PromoMats and MedComms

IT Guild LLC

Princeton, NJ • On-site

Urgent

$145K - $155K/yr

Full-time

Dental, Vision, Life, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Job Overview: 

As a Veeva Vault Application Specialist, you will be responsible for the

operation, maintenance, and optimization of Veeva PromoMats and MedComms

platforms to support both Medical and Commercial business teams. You will engage

with key stakeholders to ensure the seamless integration and governance of these

platforms, focusing on content review, approvals, and workflows while optimizing the

user experience. You will play a pivotal role in enhancing Digital Asset Management

(DAM) capabilities, ensuring compliance, efficiency, and scalability of the solutions

deployed.



Key Responsibilities:

  • Operate, maintain, and optimize Veeva PromoMats and MedComms platforms in alignment with the Veeva product roadmap, GIT operating model, and business needs for both Medical and Commercial functions.
  • Collaborate with business stakeholders to define functional requirements for content review and approval processes, with a focus on medical, legal, and regulatory review, ensuring simplicity, efficiency, and compliance.
  • Share in the governance of platforms, ensuring that all changes are properly vetted and approved by local, regional, and global stakeholders across Medical and Commercial teams.
  • Continuously engage with project coordinators, facilitating content review and approval processes, addressing production issues, and identifying areas for improvement to discuss with Global Product Owners and stakeholders.
  • Define and optimize workflows for content review and approval, ensuring efficient deployment and ongoing maintenance across global, regional, and local markets, including Europe and the US.
  • Build new Digital Asset Management (DAM) capabilities, allowing for global asset approval, localization, cross-market asset sharing, source file management, and promotion of materials to both internal and external teams.
  • Lead difficult conversations with stakeholders around prioritization and solutioning, leveraging data points, best practices, and effective communication to guide decisions and build confidence.
  • Monitor content throughput, identify bottlenecks, and propose solutions to enhance performance and the overall user experience.
  • Lead the administration of Veeva Vault, managing configurations, updates, and optimization of workflows related to PromoMats and MedComms.
  • Research and implement new product features, working closely with business stakeholders on prototypes, pilots, and product enhancements.
  • Ensure compliance with SDLC methodology and governance processes with emphasis on testing and documentation of all releases.
  • Collaborate with stakeholders to document Business Process Mapping, Business Requirements, Functional Requirements, Test Cases, User Guides, and Admin Guides, ensuring clarity and alignment.


Requirements

  • Bachelor’s degree in IT or related field is required.
  • 6 years of total experience in digital marketing services with extensive expertise in content approval management and digital asset management (DAM).
  • 2-3 years of direct experience working with Veeva PromoMats and MedComms, managing workflow definitions, implementation, and process optimizations.
  • Proven experience in Digital Asset Management (DAM) processes, particularly in source file meta-tagging, content reuse, and internal/external content promotion.
  • Strong ability to engage with leadership and operational stakeholders, ensuring proper prioritization of requests and governance of platform changes.
  • Experience in leading platform administration for Veeva Vault, focusing on compliance and workflow efficiency.
  • Ability to research and implement new product features, collaborating with business stakeholders for continuous platform improvement.


Key Qualities for Success:

  • Proactive and engaging, building strong relationships with both IT and business stakeholders.
  • Self-starter with a desire to continuously learn and improve, identifying gaps and developing new skills to enhance performance.
  • Collaborative team player, supporting others and contributing to a shared goal within the Commercial IT team.
  • Startup mindset, displaying a willingness to do whatever it takes to ensure timely and successful delivery of projects.
  • Compliance-focused, always considering security, privacy, and regulatory requirements when making decisions and defining solutions.
  • Attentive and communicative, ensuring the Medical and Commercial lines of business are well-supported and informed.


Benefits

  • 401(k) plan with company match
  • Medical, dental, and vision plans
  • Company-offered Life and Accidental Death Dismemberment (ADD) insurance
  • Company-provided short and long-term disability benefits
  • Unique offerings of Pet Insurance and Legal Insurance
  • Employee Assistance Program
  • Employee Discounts
  • Professional Development
  • Health Saving Account (HSA)
  • Flexible Spending Accounts
  • Various incentive compensation plans
  • Accident, Critical Illness, and Hospital Indemnity Insurance  
  • Mental Health resources
  • Paid leave benefits for new parents