Project Task Manager Jobs in Saint Paul, MN (NOW HIRING)

Open position in all Coegi office locations including Kansas City, MO, Columbia, MO, St. Louis MO, Dallas, TX, and Minneapolis, MN; Hybrid work schedule: 3 days in the office, 2 days working from home

Visa sponsorship is not available for this position, now or in the future. Applicants must be legally authorized to work in the United States on a permanent basis without requiring employer sponsorship.

The Senior Project Manager supports Coegi in the organization and internal management of high-touch accounts. As an experienced practitioner of project management, this role is responsible for the disciplined management of processes, systems, documents, timelines, assets, and relationships for an assigned portfolio of more complex client engagements. In addition to executing the full scope of Project Manager responsibilities, the Senior Project Manager demonstrates advanced problem-solving, mentors newer members of the team, and contributes to the evolution of PMO processes. This position has no direct reports but serves as a peer-level mentor to Project Managers

Essential Duties and Responsibilities (Other duties may be assigned)

• Advanced Timelines & Task Management: Develop efficient processes for high-touch accounts that allow the team to meet internal and external goals. Apply advanced problem-solving to anticipate risks, unblock teams, and proactively restructure timelines when milestones are threatened.
• Asset, Asana & Communication Management: Own end-to-end management of account documents, URLs, copy, creative, and collateral. Maintain Asana as the single source of truth for assigned accounts, translating action items into assignments and keeping teams unified across email, Slack, and meetings.
• Billing, Budget & Contract Oversight: Complete monthly billing for assigned clients and manage rollover underspend/overspend. Take a lead role in managing contracts and scope-of-work outlines with external parties, including vendors and clients, escalating contract risk to the Supervisor.
• Meeting Management: Manage agendas for internal meetings and collaborate with Account Directors and Account Managers on client meetings. Record meeting notes, develop timelines for follow-ups, and drive accountability on action items.
• Order Intake & Launch Readiness: Complete order and data entry processes, ensuring client directives, campaign budgets, and other instructions are entered correctly into internal systems. Serve as the QA checkpoint for launch readiness on assigned accounts.
• Mentorship: Work alongside the Project Management Supervisor and Director to mentor newer Project Managers on systems, processes, and account-specific nuance. Serve as a work showcase lead and contribute to ASAP trainings when process changes occur.
• AI Adoption & Peer Enablement: Adopt and use agency-supported AI tools (including Claude-powered skills) in daily project management workflows; pilot new use cases on lower-risk accounts before scaling, and share lessons learned with peers and leadership.
• Process Contribution: Proactively identify opportunities to simplify or eliminate PMO processes and templates; bring forward documented recommendations to the Supervisor, with attention to what should be removed, not only what should be added. Support the department's project work as assigned.

Qualifications - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• At least two years of experience, preferably within an agency environment, with day-to-day digital campaign management, programmatic bidding, and social advertising experience.
• Advanced experience working within Asana and time-tracking platforms (Harvest preferred); demonstrated ability to design and maintain account-specific Asana structures.
• Experience with paid media marketing and platforms such as The Trade Desk, DV360, Meta Ads Manager, and LinkedIn.
• Familiarity with trafficking third-party creative tags and implementing tracking pixels.
• Superior skills with Microsoft Office Suite and Google Workspace.
• Comfort using and championing agency-supported AI tools to improve team productivity and quality of work.
• Advanced professional skills working across cross-functional teams and communicating internally.
• Exceptional written and verbal communication skills.
• Licenses / Certifications: PMP certification or progress toward it is a plus

Traits:

• Self-starter with personal responsibility for ongoing education in digital marketing.
• Able to multi-task, stay detail oriented, organized, and analytical.
• Mentorship mindset; willing to support and develop peers.
• Curious Experimentation: tries new tools (especially AI) without prompting; comes to status with 'what I tried this week,' not just 'what I did.'
• Confident Humility: brings a clear point of view and updates it when challenged; asks 'what am I missing?'; disagrees agreeably and welcomes a challenge network.
• Cross-Functional Instinct: naturally thinks beyond their lane; pulls others in proactively; shares context without being asked; builds relationships across departments.
• Generous Collaboration: enters new partnerships, sister agencies, or unfamiliar workflows with curiosity rather than skepticism; volunteers context, capacity, and connections without keeping score; leaves new collaborators feeling smarter and more supported.
• Selfless Ambition: ambitious for the work and the team, not for personal visibility; promotes others' wins; comfortable being challenged; builds people up, especially newer ones.
• Bias Toward Reduction: when given a problem, asks what to remove before what to add; notices when a process is broken rather than building a workaround; comfortable saying 'we should stop doing this.

Education

• Bachelor's degree from a four-year college or university, with a concentration in marketing, statistics, business, advertising, or communications preferred; or equivalent professional experience

Total Perks Package

• The chance to be a part of a growing company and the next success story
• Amazing opportunities for career development
• Recognition programs
• Employee referral bonus
• Hybrid work schedule; 3 days in the office, 2 days working from home
• Fun and collaborative work environment
• Casual dress code
• Insurance Coverage (medical, dental, vision, life, and disability)
• 401(k) retirement plan, with employer 4% match
• Work/life benefits, including mental health and wellbeing support
• Flexible Time Off Policy
• Paid holidays, including agency soft closing Christmas Eve-New Year's Day
• Paid leave options, including sick leave, medical leave for self and family, and parental leave