Project Planning Assistant Jobs in Ontario (NOW HIRING)

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

AECOM is seeking a Project Planning & Scheduling Lead to join our team in Markham or Mississauga, Ontario. This is a newly created position and will require highway experience.

At AECOM, we are delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We are one global team driven by our common purpose to deliver a better world. Join us.

Functional Responsibilities

• In-office 5 days a week.
• Manages the submittal of project schedules from the contractors and consultants and undertakes critical reviews to confirm that they are accurate, realistic, and logical.
• Evaluates the schedule impact of proposed changes to the projects and/or consultancy agreements in accordance with the contract terms.
• Identifies potential and actual project-level schedule conflicts and works with the project delivery teams to resolve them.
• Maintains client level schedules and collaborates with other program schedulers to align and integrate schedule interfaces feed into the master program schedule.
• Provides schedule reporting and critical path analysis in line with the program’s reporting requirements.
• Responsible for supporting the QSRA process and working collaboratively with the Risk Manager and the Cost Manager to coordinate inputs.
• Coaching, mentoring, and supporting the career development of staff.
• Be involved in review sessions on project status with project management and/or client and highlight adverse schedule variances for corrective actions/ mitigation plans.
• Responsible for undertaking schedule quality assurance and peer reviews.
• Assist in the development of all reports set forth in the client business requirements as well as indicated in the corporate reporting procedures
• Review weekly coordination of data. (Cost/Schedule/Trends/Progress)
• Ensure you are doing all Scheduling activities in accordance with set Project Procedures and Job Instructions. Includes preparation of schedules, cash flow and variance analysis
• Knowledgeable of planning and scheduling concepts and principles
• Supports analysis of schedule, identifies and investigates project schedule variances 
• Assists in the development and maintenance of WBS and support activities to implement applicable coding. 
• Supports gathering and assembling data for schedule updating.
• Supports measurement of project schedule progress and gathers and assembles data for schedule and network updating.  
• Familiar with engineering workflows and basis construction methodology.
• Understands CPM scheduling concepts and principles.
• Understands concepts and principles of scope control and change management.
•  Familiar with the concept of Earned Value Management and Progress Measurement
•  Collects data and produces productivity analysis on manpower, labor hour, quantities requirements versus budget limitations
•  Exposure to scheduling and cost baseline fundamentals, concepts and principles.
•  Introduced to performance management and cost/schedule integration concepts and principles.

Minimum Requirements:

University education in Engineering, Finance or Economics and 8 years of related experience.

Strongly Preferred Qualifications:

• University education with applicable further development in Project Management would be preferred.
• Highway projects experience

b) Professional Designation:

• 10 years of related experience
• Project Management Professional (PMP) or AACE Certification preferred.
• Degree in Engineering, Economics, Business preferred.
• Primavera P6 – Advanced Level  
• Strong computer skills: Microsoft Office (Word, Outlook, Excel, PowerPoint, Power BI)
• Acumen Fuse.

c) Experience:

• Experience in Design-Build and Progressive Delivery
• 10 years of experience in Scheduling 
• Scheduling experience for large transportation and highway projects or programs.
• Experienced in the creation and implementation of complex Work Breakdown Structures and the integration of several schedules / work plans.
•   Strong communicator and comfortable leading scheduling workshops and planning sessions including working with the contractor.
• Background working for a contracting organization is considered an asset.
• Familiar with Quantitative Schedule Risk Analysis (QSRA) Process.

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. 

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. Artificial intelligence will be used to support the screening, assessment, and selection of applicants for this role. Final hiring decisions are made by the hiring team.