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Project Planning Assistant Jobs in Florida (NOW HIRING)

Nammo Defense System

Project Engineer

Perry, FL

Technical Planning: Assist in developing technical plans, work breakdown structures, and resource estimates for assigned projects. Apply mechanical or aerospace engineering principles to support ...

Nammo Defense Systems, Inc

Project Engineer

Perry, FL · On-site

Technical Planning: Assist in developing technical plans, work breakdown structures, and resource estimates for assigned projects. Apply mechanical or aerospace engineering principles to support ...

Jobtailor

Project Manager

Boca Raton, FL · On-site

$85 - $110/hr

... * Assist in defining project scope, managing changes, and coordinating resources across cross-functional teams to meet delivery commitments. * Lead Scrum ceremonies including sprint planning, daily ...

New

DOC

Assistant Project Manager

Miami, FL · On-site

... and project planning services for building and heavy/civil work to public and private sector ... Assistant Project Manager Daniel O'Connell's Sons is seeking an Assistant Project Manager. Working ...

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Project Planning Assistant information

What is a project planning assistant?

Project Planning Assistants are professionals who support project managers and teams in organizing, scheduling, and coordinating various aspects of a project. Their responsibilities often include maintaining project documentation, tracking progress, updating timelines, and assisting with resource allocation. They play a key role in ensuring that project tasks are completed on time and within budget by helping to identify potential issues and keeping all stakeholders informed. Project Planning Assistants typically use project management software and collaborate closely with different departments to facilitate smooth project execution.

What are the key skills and qualifications needed to thrive as a project planning assistant?

To thrive as a Project Planning Assistant, you need strong organizational, scheduling, and administrative skills, often supported by a relevant degree or experience in project management or business administration. Familiarity with project management software such as Microsoft Project, Asana, or Trello, and proficiency in MS Office are typically required. Attention to detail, effective communication, and teamwork are the soft skills that help you excel in this role. These skills and qualities are crucial for ensuring projects are well-coordinated, deadlines are met, and teams operate efficiently.

How does a project planning assistant typically collaborate with project managers and other team members?

As a Project Planning Assistant, you will work closely with project managers to develop timelines, track progress, and coordinate resources. You’ll often attend meetings, take notes, and ensure that tasks are communicated clearly to various team members. Collaboration is key, as you’ll act as a bridge between departments, helping to identify obstacles and propose solutions. This role requires strong organizational and communication skills, as well as the ability to adapt to shifting project priorities.

Is a project planning assistant a good entry level job?

A project planning assistant role is often suitable for entry-level candidates, as it typically involves learning project management processes, using tools like Microsoft Project or Excel, and developing organizational skills. It can provide valuable experience for those interested in careers in project coordination or management, with many positions requiring minimal prior experience and offering on-the-job training.

Is a project planning assistant a stressful job?

A project planning assistant role can involve stress due to tight deadlines, coordinating multiple tasks, and managing stakeholder expectations. However, the level of stress varies depending on the complexity of projects, organizational environment, and workload management skills. Strong organizational skills and familiarity with project management tools can help mitigate stress in this position.

What does a project planning assistant do?

A project planning assistant supports project managers by helping develop schedules, coordinate tasks, and track progress using tools like Microsoft Project or Excel. They ensure project timelines are maintained and assist with resource allocation and documentation to facilitate smooth project execution.

What are the most commonly searched types of Project Planning jobs in Florida?

The most popular types of Project Planning jobs in Florida are:

What cities in Florida are hiring for Project Planning Assistant jobs?

Cities in Florida with the most Project Planning Assistant job openings:

Project Planning Assistant jobs near you

Assistant Construction Project Manager

Benderson Development Company, LLC

Tampa, FL • On-site

Full-time

Re-posted 12 days ago

Job description

Assistant Project Manager – Commercial ConstructionBuild Your Career with Benderson Development

Benderson Development is one of the largest privately held real estate companies in the United States. We own, develop, and manage more than 1,000 properties totaling over 50 million square feet across 40 states. Our portfolio includes retail, office, industrial, and hospitality developments.

We're looking for an Assistant Project Manager to join our construction team and help bring commercial projects from concept to completion. This is a great opportunity for someone who enjoys solving problems, collaborating with a variety of stakeholders, and gaining hands-on experience in all phases of commercial construction.

What You'll Do

As an Assistant Project Manager, you'll work alongside experienced project managers and construction professionals to support the planning, coordination, and execution of commercial construction projects.

Key responsibilities include:

  • Assist with project planning, estimating, budgeting, scheduling, and overall project coordination.

  • Help track project timelines, costs, and milestones to keep projects moving forward efficiently.

  • Coordinate with subcontractors, vendors, suppliers, architects, engineers, and consultants throughout the project lifecycle.

  • Prepare and maintain project documentation including contracts, RFIs, submittals, change orders, meeting notes, and progress reports.

  • Participate in project meetings and help ensure action items are communicated and completed.

  • Visit project sites regularly to monitor progress, support quality control efforts, and help resolve field issues.

  • Assist with contract administration, invoice processing, and budget tracking.

  • Review drawings and plans to identify potential issues, improve constructability, and support project objectives.

  • Help ensure projects comply with applicable building codes, safety standards, and regulatory requirements.

  • Support project closeout activities, including punch lists, final documentation, and turnover requirements.

  • Look for opportunities to improve processes, enhance efficiency, and contribute to continuous improvement across the construction team.

What We're Looking For

  • 2+ years of experience in commercial construction, project coordination, estimating or project management.

  • Bachelor's degree in Construction Management, Engineering, or a related field preferred.

  • Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

  • Detail-oriented with strong analytical and problem-solving abilities.

  • Self-motivated, proactive, and eager to learn.

  • Strong communication and relationship-building skills.

  • Ability to work collaboratively with internal teams, contractors, consultants, and tenants.

  • Proficiency with Microsoft Office, including Excel, Word, Outlook, and Project.

  • Experience with Procore, Bluebeam, or similar construction management software is a plus.

  • Familiarity with construction documents, scheduling, budgeting, and project controls.

  • Valid driver's license required.

Physical Requirements

  • Ability to safely navigate active construction sites, including walking uneven terrain, climbing ladders, kneeling, and standing for extended periods.

  • Ability to lift and carry up to 50 pounds.

  • Ability to climb ladders up to 25 feet.

  • Ability to travel to project sites as needed.

  • Ability to wear and utilize required personal protective equipment (PPE).

Why Benderson?

  • Work on a diverse range of commercial development and construction projects.

  • Gain exposure to every phase of the development and construction process.

  • Learn from an experienced team with opportunities for mentorship and career growth.

  • Competitive compensation and comprehensive benefits.

  • Stable, privately held company with a long-term investment and development strategy.

If you're looking to build a career in commercial construction and want to be part of projects that shape communities across the country, we'd love to hear from you.

Apply