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Project Operations Associate Jobs in Baltimore, MD

AIR Control Concepts

Project Coordinator

Elkridge, MD · On-site

$60K - $65K/yr

Hobbs & Associates FLSA Status : Exempt Salary Range: 60-65k Annually About: The Project ... Clerical & Operational Support * Perform general clerical tasks (emailing, copying, scanning ...

Penske

Operations Coordinator

Jessup, MD

$19.52 - $24.38/hr

Projects and tasks as assigned by Branch Financial Manager and District Financial Manager. About ... With headquarters in Reading, PA, Penske and its associates are driven by a dedication to ...

Penske

Operations Coordinator

Jessup, MD · On-site

$19.52 - $24.38/hr

... Projects and tasks as assigned by Branch Financial Manager and District Financial Manager ... The associate is frequently required to use hands to touch, handle, and feel, and to reach with ...

Penske

Operations Coordinator

Jessup, MD · On-site

$19.52 - $24.38/hr

Projects and tasks as assigned by Branch Financial Manager and District Financial Manager. About ... With headquarters in Reading, PA, Penske and its associates are driven by a dedication to ...

HIAS Inc.

People Operations Specialist

Silver Spring, MD

$75K - $90K/yr

The People Operations Specialist partners with the Associate Director, US and HQ People Operations to support talent acquisition, performance management process, and ad-hoc projects, while fostering ...

LEWIS CONTRACTORS

Project Engineer

Owings Mills, MD · On-site

Closeout. Compiling closeout documentation, including record drawings and Operations and ... Associates degree is required. Bachelor of Science in Architecture, Engineering, or Construction ...

Lewis Contractors

Project Engineer

Owings Mills, MD · On-site

Compiling closeout documentation, including record drawings and Operations and Maintenance manuals ... Associates degree is required. Bachelor of Science in Architecture, Engineering, or Construction ...

Baird Consulting Group

Project Engineer

Baltimore, MD · On-site

$60K - $90K/yr

Compile project closeout documentation, including record drawings and Operations & Maintenance ... Associate degree required. * Bachelor's degree in Construction Management, Engineering ...

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Project Operations Associate information

See Baltimore, MD salary details

$11

$26

$53

How much do project operations associate jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for project operations associate in Baltimore, MD is $26.08, according to ZipRecruiter salary data. Most workers in this role earn between $17.69 and $30.10 per hour, depending on experience, location, and employer.

What is the difference between Project Operations Associate vs Project Coordinator?

AspectProject Operations AssociateProject Coordinator
Required CredentialsTypically a bachelor's degree in business, management, or related field; some certifications like PMP or CAPM are a plusUsually a bachelor's degree; certifications like CAPM can be beneficial but are not mandatory
Work EnvironmentSupports project execution, manages resources, and ensures operational efficiency within project teamsAssists in planning, scheduling, and coordinating project activities and communication
Employer & Industry UsageCommon in consulting, tech, and corporate sectors focusing on project executionWidely used across industries including construction, IT, and marketing for project support

The Project Operations Associate focuses on the operational aspects of projects, ensuring resources and processes run smoothly. In contrast, the Project Coordinator primarily handles planning, scheduling, and communication tasks. Both roles require similar educational backgrounds and certifications, but their core responsibilities differ slightly, with the Associate more involved in operational execution and the Coordinator in project planning and coordination.

What is a project operations associate?

Project Operations Associates are professionals who support project managers and teams by coordinating project activities, managing documentation, and ensuring that workflows run smoothly. They handle administrative tasks, monitor project timelines, assist with budgeting, and facilitate communication between different departments. Their role is crucial in keeping projects organized, on schedule, and within scope. Ultimately, they help ensure the successful execution of projects by providing operational and logistical support.

What are the key skills and qualifications needed to thrive as a project operations associate?

To thrive as a Project Operations Associate, you need strong organizational skills, attention to detail, and a background in business administration or project management. Familiarity with project management software (like Asana, Trello, or MS Project), proficiency in Excel, and sometimes certification such as CAPM are commonly required. Excellent communication, problem-solving abilities, and teamwork make someone stand out in this position. These skills are crucial for ensuring projects run smoothly, deadlines are met, and stakeholders remain informed and engaged.

What are some common challenges faced by project operations associates, and how can they be effectively managed?

Project Operations Associates often juggle multiple responsibilities, such as coordinating project schedules, managing documentation, and ensuring clear communication among team members. One common challenge is balancing competing deadlines across several projects while maintaining accuracy and attention to detail. Effective time management, proactive communication, and familiarity with project management tools are crucial for success in this role. By staying organized and regularly updating stakeholders, Project Operations Associates can help projects run smoothly and efficiently.
What are popular job titles related to Project Operations Associate jobs in Baltimore, MD? For Project Operations Associate jobs in Baltimore, MD, the most frequently searched job titles are:
What job categories do people searching Project Operations Associate jobs in Baltimore, MD look for? The top searched job categories for Project Operations Associate jobs in Baltimore, MD are:
What cities near Baltimore, MD are hiring for Project Operations Associate jobs? Cities near Baltimore, MD with the most Project Operations Associate job openings:
Project Operations Associate jobs near you
Infographic showing various Project Operations Associate job openings in Baltimore, MD as of August 2026, with employment types broken down into 86% Full Time, 11% Part Time, 1% Temporary, and 2% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $54,241 per year, or $26.1 per hour.

Project Coordinator

AIR Control Concepts

Elkridge, MD • On-site

$60K - $65K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 15 days ago

Job description

Job Title: Project Coordinator
Job Location: Elkridge MD
Operating Company: Hobbs & Associates
FLSA Status: Exempt
Salary Range: 60-65k Annually
About:
The Project Coordinator / Project Support Specialist provides administrative and coordination support across parts, service, sales, and project management functions. This role helps maintain documentation, track schedules and shipments, process orders, and communicate routine updates to ensure smooth project execution.
The position reduces direct ownership of budgets, client relationships, and strategic decisions, while still offering hands-on exposure to projects in an HVAC/MEP environment. Must be detailed and customer service oriented along with having excellent organizational skills. Position requires a high level of oral and written correspondence with the Sales Team, Customers and Manufacturers to ensure timely completion of assigned projects while maintaining customer satisfaction. Must be able to work well with others in a fast-paced & high-volume environment.
 
Hobbs & Associates- A member of the AIR Control Concepts family.
Hobbs & Associates specializes in providing heating, ventilation, and air conditioning (HVAC) products and engineering services to commercial and industrial building contractors, architectural design firms, and business owners. Our collaborative approach helps bring lasting community infrastructure to life, including schools, universities, hospitals, military and municipal buildings, entertainment venues, hotels, and multi-family residences. 
Check out our website: Hobbs & Associates
Responsibilities
Project Administration & Documentation

  • Create, maintain, and close out project/job files; ensure documentation accuracy and completeness.
  • Prepare and format project documentation (e.g., quotes, submittals, IOM requests, correspondence, change logs, etc.).
  • Organize project-related data for order entry; support data integrity in ERP/CRM systems.
Scheduling & Tracking
  • Track manufacturer lead times, ship dates, and deliveries; update internal trackers and stakeholders.
  • Monitor milestone deadlines and provide reminders to internal teams to keep activities on schedule.
  • Assist with status reports and routine project progress summaries.
Communication & Coordination
  • Provide routine updates to internal teams, service, and sales; escalate issues per defined protocols.
  • Respond to basic inquiries regarding documentation, submittals, and shipment status.
  • Support coordination between Parts, Service (start-up, functional testing, commissioning), Accounting (invoicing), and Project Management.
Quotes & Order Support
  • Assist in generating quotes for parts and aftermarket equipment following established templates and pricing guidelines.
  • Enter orders, validate item details, and ensure timely confirmations; assist counter sales when needed.
  • Support accounts receivable follow-up for parts/equipment per direction of Accounting.
Clerical & Operational Support
  • Perform general clerical tasks (emailing, copying, scanning, filing, data entry).
  • Track and report on factory/manufacturer lead times and order status; maintain shared dashboards.
  • Keep management informed of progress and knows when to call for assistance to keep processes moving.

Experience and Qualifications
Required
  • 1 years of experience in project coordination, operations support, customer service, or related administrative role.
  • Familiarity with construction, mechanical/electrical/controls, HVAC, or building systems environment (or willingness to learn).
  • Proficiency with MS Office (Excel, Outlook, Word); experience with ERP/CRM systems (e.g., SAP, NetSuite, Sage, Salesforce, or similar).
  • Strong organizational skills with high attention to detail and documentation accuracy.
  • Clear written and verbal communication; comfortable interacting with internal teams and vendors.
  • Ability to juggle multiple tasks, manage time, and follow standardized processes.
Preferred
  • Experience handling submittals, IOMs, or commissioning documentation.
  • Prior exposure to order entry, quoting, or parts counter operations.
  • Knowledge of construction schedules, milestones, and document control best practices.
  • Familiarity with MEP stakeholders (owners, architects, consultants, contractors).
Education
  • Associate’s or Bachelor’s in Business or related field.

Core Skills & Competencies
  • Organization & Accuracy: Maintains orderly files and clean data; catches inconsistencies early.
  • Process Discipline: Follows SOPs, templates, and escalation paths; adheres to deadlines.
  • Communication: Delivers timely, clear, and professional updates; documents interactions.
  • Collaboration: Works well with Parts, Service, Sales, Accounting, and PMs; supports team goals.
  • Customer Orientation (Support Level): Provides courteous, clear responses and knows when to escalate.
  • Problem Solving: Identifies routine issues (e.g., shipment delays, missing docs) and proposes practical next steps.
  • Technical Aptitude: Comfortable learning vendor portals, ERP/CRM, and common project tools (SharePoint, Teams).

Tools & Systems
  • Productivity: Microsoft Excel/Word/Outlook/Teams, SharePoint
  • Business Systems: ERP/CRM platforms (e.g., SAP, NetSuite, Sage, Salesforce)
  • Scheduling/Tracking: Project trackers, manufacturer portals, internal dashboards

Performance Indicators (KPIs)
  • On-time maintenance of project files and documentation accuracy
  • Lead-time and shipment tracking completeness; timely status updates
  • Quote/Order entry accuracy and turnaround time
  • Submittal/IOM response times and closure rates
  • Internal stakeholder satisfaction (PMs, Parts, Service, Accounting)

Work Environment & Physical Requirements
  • Office-based with routine computer use; occasional warehouse or jobsite visits as directed.
  • Ability to lift up to 25 lbs occasionally (files, small parts boxes) if assisting counter or warehouse.
  • May require periodic early/late communications aligned to vendor/customer schedules.
 
Benefits:
We offer a competitive and comprehensive benefits package, including:
  • Health & Wellness – Medical, dental, vision, and life insurance coverage to support your well-being.
  • Financial Security – 401(k) retirement plan with company match and short/long-term disability coverage.
  • Work-Life Balance – Paid time off (PTO), paid holidays, and an employee assistance program (EAP).
  • Professional Development – Ongoing training opportunities and support for continuing education.

The Company provides equal employment opportunity in accordance with applicable laws and prohibits discrimination and harassment. Employment decisions are based on business needs and qualifications.  The Company complies with disability laws and provides reasonable accommodations to qualified individuals.

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