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Project Operations Assistant Jobs in Portland, OR

Pence Construction

Senior Project Engineer

Portland, OR

$105K - $136K/yr

This position has the responsibility to assist in day-to-day management of project operations including client relationships, subcontractor and project team. This position assists the project team to ...

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Project Operations Assistant information

See Portland, OR salary details

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How much do project operations assistant jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for project operations assistant in Portland, OR is $22.85, according to ZipRecruiter salary data. Most workers in this role earn between $18.37 and $25.77 per hour, depending on experience, location, and employer.

What are some typical challenges faced by a project operations assistant, and how can they be addressed?

Project Operations Assistants often encounter challenges such as managing multiple tasks with tight deadlines, coordinating communication between various team members, and maintaining accurate project documentation. To succeed, it's important to develop strong organizational skills, prioritize tasks effectively, and use project management tools to track progress. Proactive communication and a willingness to ask questions or seek clarification can also help address issues early, ensuring projects stay on track and team collaboration remains smooth.

What does a project operations assistant do?

A Project Operations Assistant supports project managers and teams by handling administrative tasks, tracking project progress, scheduling meetings, and maintaining documentation. They help ensure projects run smoothly by coordinating communication between team members, monitoring deadlines, and preparing reports. Their role is essential for keeping projects organized and on track, allowing project managers to focus on higher-level strategy and decision-making.

What is the difference between Project Operations Assistant vs Project Coordinator?

AspectProject Operations AssistantProject Coordinator
ResponsibilitiesSupports project logistics, manages documentation, assists with resource coordinationPlans, executes, and monitors project activities, communicates with stakeholders
Required SkillsOrganizational skills, basic project management knowledge, communicationProject management skills, leadership, stakeholder management
CertificationsOften entry-level certifications like CAPM or basic project management coursesPMI CAPM or PMP preferred
Work EnvironmentOffice setting, supporting project teamsOffice or on-site, leading project tasks

While both roles support project teams, a Project Operations Assistant primarily handles logistical and administrative tasks, whereas a Project Coordinator manages project execution and stakeholder communication. The roles often overlap but differ in scope and responsibility.

What are the key skills and qualifications needed to thrive as a project operations assistant, and why are they important?

To thrive as a Project Operations Assistant, you need strong organizational skills, attention to detail, and a background in project administration, often supported by a relevant degree or experience. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is typically required. Exceptional communication, time management, and problem-solving abilities help you effectively support teams and manage multiple tasks. These skills and qualities are crucial for maintaining project timelines, ensuring smooth operations, and contributing to overall project success.

What are the most commonly searched types of Project Operations jobs in Portland, OR?

The most popular types of Project Operations jobs in Portland, OR are:

What are popular job titles related to Project Operations Assistant jobs in Portland, OR?

For Project Operations Assistant jobs in Portland, OR, the most frequently searched job titles are:

What job categories do people searching Project Operations Assistant jobs in Portland, OR look for?

The top searched job categories for Project Operations Assistant jobs in Portland, OR are:

What cities near Portland, OR are hiring for Project Operations Assistant jobs?

Cities near Portland, OR with the most Project Operations Assistant job openings:

Project Operations Assistant jobs near you
Infographic showing various Project Operations Assistant job openings in Portland, OR as of August 2026, with employment types broken down into 84% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $47,525 per year, or $22.8 per hour.

Senior Project Engineer

Pence Construction

Portland, OR

$105K - $136K/yr

Full-time

Re-posted 26 days ago

Job description

The Senior Project Engineer (SPE) is responsible for assisting the project team in successfully managing the construction projects. This position has the responsibility to assist in day-to-day management of project operations including client relationships, subcontractor and project team. This position assists the project team to ensure the job is completed on time, on budget, and safely. Maintain strong working relationships with the team, owners, consultants, and subcontractors.
To perform this job successfully, the employee must be able to perform each essential duty satisfactorily and in a timely manner. The following duties are representative of the job but are not all inclusive and other duties may be assigned as needed. 
 
Leadership
      Act as a steward of Pence culture - Who We Are
      Uphold and communicate Pence safety standards
      Proactive, self-starting, self-managing
      Takes ownership of the project
      Behaves in a manner that sets a positive example for others to follow
      Makes day to day decisions that enhance profitability without sacrificing our values or relationships
      Grow and mentor Interns and other Field and Project Engineers
      Responsible for mitigating and reporting project risk
      Follow all policies and procedures and ensure others do as well
      Participates in meetings and committees
 
Job Start Up

         Work with the project management team to accomplish the following:
  • Nurture positive relationships with owners, architect, etc. 
  • Understanding owner contract requirements 
  • Perform a constructability review in partnership with Project Superintendent.
  • Bidding project and GMP development. 
  • Developing project schedule, identifying key risks within the schedule i.e. long lead procurement items, etc. 
  • Verify permitting, local licenses and approvals to begin job 
  • Ensure all project insurances, including builder's risk and bonds, are obtained to begin job 
  • Active involvement in pre-construction process relating to estimating, bidding, project logistics and similar responsibilities
Managing Active Jobs

  • Assist the project management team with the following duties: Understand, identify and manage project risk and profitability
  •  Resolve the budget in its entirety into scopes of work and executed contracts while improving the profitability of the project
  •  Participate in project forecasting development and presentation.
o    Manage QA/QC process for project in partnership with the field team 
o    Manage project documentation processes 
o    Understand all specifications and drawing requirements 
o    Manage submittal process
o    Manage RFI process in partnership with the field team
o    Manage procurement process, including buyout
o    Manage change management process 
o    Set up and coordinate weekly job meetings and minutes 
o    Manage project cash flow 
o    Manage monthly owner billing process  
o    Review and approve monthly invoices from subcontractors and suppliers 
Job Closing

  • Assist the project management team with the following duties: Manage delivery of closeout documents and owner training
  •  Implement 1-year warranty and manage activities throughout warranty period
  •  Create and process final change orders 
  • Produce final cost accounting for job Identify contractual substantial completion requirements and obtain notices for substantial and final completion 
  • Protect project lien rights
  •  Initiate post closeout review 
The following qualifications are representative of the knowledge, skills and abilities needed to perform the job but are not all inclusive.
 
         Bachelor's Degree in Construction Engineering Management or similar degree
         In lieu of degree commensurate experience in Construction field is acceptable
         Must have at least 2 years of experience as a Project Engineer in the commercial construction industry. 
         Minimum of 1 years' experience with construction software platforms 
         Must be proficient at all Project Engineer responsibilities
         Computer literate with Microsoft Office (Outlook, Excel, Word) 
         Strong written, verbal and interpersonal communication skills
  • Strong management and leadership skills.
  • Able to work within tight deadlines and in stressful situations.
         Strong organization/time management skills
         Working knowledge of critical task scheduling

  • Ability to understand plan specifications, scopes of work, and other necessary construction documents to ensure job is completed as expected
         Can work independently and collaboratively in a team environment
  • Must have, or complete within six months of hire, CPR and first aid certifications and OSHA 10 training.

         Must be available to work flexible hours. Your work hours will be consistent with a Senior Project Engineer in the construction industry.
Works occasionally in a typical office environment but primary job station is on job sites where work is done in a job trailer or outside in a construction environment. May be exposed to weather, dirt/dust, loud noise, and may be required to wear personal protective equipment. Is required to lift 25lbs regularly and 50lbs occasionally. Must be able to work for long periods of time in front of a computer. 

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