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Project Managers Assistant Jobs in Whitby, ON (NOW HIRING)

VR Mechanical Solutions Inc.

Project Manager

Ajax, ON · On-site

Have the opportunity to assist in the pursuit, of targeted P3/AFP, Design-Build, Design-Assist, and IPD projects. Responsibilities * Manage the planning, organizing, execution, monitoring, and ...

Electric Mind

Project Manager

Toronto, ON · On-site

The Project Manager runs the cadence (standups across the sub-teams feeding the PMO rollup), and ... These tools assist our recruitment team but do not replace human judgment. Final hiring decisions ...

CMiC

Project Coordinator

Toronto, ON · On-site

Assign tasks to internal teams and assist with schedule management * Create and maintain comprehensive project documentation, plans and reports * Use Microsoft Word and Excel spreadsheets to monitor ...

CMiC

Project Coordinator

Toronto, ON · On-site

Assign tasks to internal teams and assist with schedule management * Create and maintain comprehensive project documentation, plans and reports * Use Microsoft Word and Excel spreadsheets to monitor ...

Cibc

Project Coordinator Co-op

Toronto, ON · Hybrid

Scheduling support - Assist in developing and maintaining project schedules to help ensure milestones, dependencies, and deliverables are clearly tracked. * Knowledge management - Help build and ...

Slrconsulting

Project Manager

Toronto, ON · On-site +1

CA$100K - CA$145K/yr

Role As our new Project Manager with a passion for working on architectural and environmental ... Ensure deliverables are provided on schedule and budget. * Assist in mentoring junior and ...

Mace

Project Manager

Toronto, ON · On-site

Provides subject matter knowledge to support the team(s) from the broader Mace projects and business units to assist in ensuring the best project outcome. * Procures and manages design and wider ...

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Project Managers Assistant information

What is a project managers assistant?

Project Managers Assistants, also known as Assistant Project Managers, support project managers in planning, organizing, and overseeing projects to ensure they are completed on time and within budget. Their responsibilities often include scheduling meetings, communicating with team members and stakeholders, tracking project progress, preparing reports, and managing project documentation. They help coordinate tasks, resolve issues, and keep projects running smoothly by handling various administrative and project support tasks.

What are the key skills and qualifications needed to thrive as a project managers assistant, and why are they important?

To thrive as a Project Manager's Assistant, you need strong organizational skills, attention to detail, and a background in business administration or project management. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is often required. Exceptional communication, time management, and problem-solving abilities help you coordinate effectively and support project goals. These skills ensure efficient project execution, support for the project manager, and smooth collaboration among team members.

What are the most common challenges faced by a project managers assistant, and how can they be overcome?

As a Project Manager's Assistant, one of the most common challenges is effectively managing multiple tasks and priorities simultaneously, often under tight deadlines. Clear communication and strong organizational skills are essential to keep project documentation, schedules, and stakeholder updates on track. Building a proactive relationship with the project manager and team members can help anticipate potential issues and address them early. Utilizing project management software and maintaining detailed records also ensures smoother coordination and helps prevent misunderstandings.

What is the difference between Project Managers Assistant vs Project Coordinators?

AspectProject Managers AssistantProject Coordinator
Required CredentialsHigh school diploma or associate's; some roles prefer certifications like CAPMHigh school diploma; often prefers certifications like CAPM or PMP
Work EnvironmentOffice setting, supporting project managersOffice environment, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and engineering firmsWidely used across industries including healthcare, IT, and construction

Project Managers Assistants and Project Coordinators both support project teams, often requiring similar certifications and working in office environments. The main difference lies in scope: Project Managers Assistants typically support project managers directly, while Project Coordinators handle broader project coordination tasks. Both roles are essential for successful project execution across various industries.

Can I be a project managers assistant with no experience?

Yes, entry-level project management assistant roles often do not require prior experience and focus on organizational skills, communication, and basic knowledge of project management tools. Candidates may need a relevant diploma or certification and should be willing to learn on the job.

What cities near Whitby, ON are hiring for Project Managers Assistant jobs?

Cities near Whitby, ON with the most Project Managers Assistant job openings:

Project Managers Assistant jobs near you
Infographic showing various Project Managers Assistant job openings in Whitby, ON as of August 2026, with employment types broken down into 87% Full Time, 10% Part Time, and 3% Contract. Highlights an 66% Physical, 2% Hybrid, and 32% Remote job distribution.

Project Accountant

Fuze HR Solutions Inc.

North York, ON • On-site

Full-time

Re-posted 8 days ago

Key responsibilities

  • Manage the day-to-day accounting and financial administration of assigned projects.

  • Prepare and review client invoices, monitor project financial performance, and support project-related transactions for accurate financial reporting.

  • Collaborate with project managers and operational teams to support project delivery and ensure financial accuracy.

Job description

Position Overview
We are seeking a motivated and detail-oriented Project Accountant to join a growing finance team within a dynamic, project-based professional services environment. This role will be responsible for supporting the financial administration of a large portfolio of active projects, including project setup, billing, revenue tracking, financial reporting, and project analysis.

This opportunity is ideal for an accounting professional who enjoys working in a fast-paced environment, managing multiple priorities, and partnering with project teams to ensure financial accuracy and operational success.

Salary: $70,000 - $80,000

Key Responsibilities
  • Manage the day-to-day accounting and financial administration of assigned projects.
  • Prepare and review client invoices in accordance with contractual terms, company procedures, and project requirements.
  • Monitor project financial performance, including budgets, costs, revenue recognition, and profitability.
  • Track and maintain project setups within the organization's ERP/project management system.
  • Review project-related transactions to ensure accurate coding and financial reporting.
  • Support accounts receivable activities, including monitoring aging reports and assisting with collections as required.
  • Prepare project financial reports and analyses for management and project leaders.
  • Assist with month-end close activities, reconciliations, and reporting requirements.
  • Collaborate closely with project managers and operational teams to support project delivery and financial objectives.
  • Ensure compliance with internal controls, accounting policies, and contractual obligations.
  • Identify opportunities to improve processes, reporting accuracy, and operational efficiency.
  • Participate in ad hoc projects and financial analysis as required.
Qualifications
  • Diploma or degree in Accounting, Finance, Business Administration, or a related field.
  • Minimum 2 years of project accounting experience.
  • Experience in engineering consulting, construction, architecture, professional services, or similar industries is considered an asset.
  • Experience with Deltek Vantagepoint, Deltek Vision, or similar ERP/project accounting systems is an asset.
  • Pursuit of a CPA designation is considered an asset but is not required.
Skills & Competencies
  • Strong understanding of accounting principles and project accounting fundamentals.
  • Excellent communication and interpersonal skills with the ability to build relationships across departments.
  • Demonstrated initiative, confidence, and ability to work independently.
  • Strong analytical, problem-solving, and organizational skills.
  • High level of accuracy and attention to detail.
  • Ability to manage a high volume of projects simultaneously in a fast-paced environment.
  • Strong time management skills with the ability to prioritize competing deadlines.
  • Advanced proficiency in Microsoft Excel and financial reporting tools.
  • Positive, collaborative, and proactive approach to work.

This posting reflects an active vacancy. 
We use applicant tracking software and technology-assisted tools to support the screening and management of applications; all hiring decisions are made by our recruitment team.
 
We thank all applicants for their interest; however, due to application volume, only those selected for further consideration will be contacted.