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Project Managers Assistant Jobs in Whitby, ON (NOW HIRING)

SNC-Lavalin

Senior Project Manager

Toronto, ON · Hybrid

CA$140K - CA$180K/yr

... * Assist with change management, dependency tracking, and issue resolution across the program ... Degree in engineering, project management, or a related discipline, or equivalent practical ...

VR Mechanical Solutions Inc.

Project Manager

Ajax, ON · On-site

Have the opportunity to assist in the pursuit, of targeted P3/AFP, Design-Build, Design-Assist, and IPD projects. Responsibilities * Manage the planning, organizing, execution, monitoring, and ...

VR Mechanical Solutions Inc.

Project Manager

Ajax, ON · On-site

Have the opportunity to assist in the pursuit, of targeted P3/AFP, Design-Build, Design-Assist, and IPD projects. Responsibilities * Manage the planning, organizing, execution, monitoring, and ...

SNC-Lavalin

Senior Project Coordinator MEPC

Toronto, ON · Hybrid

CA$110K - CA$137K/yr

Working closely with Project Managers, Construction Managers, Design Teams, Contractors ... resolution. * Assist in the preparation of project schedules, work plans, status reports, and ...

CorGTA

Senior Project Coordinator

Toronto, ON · Hybrid

CA$65/hr

Senior Project Coordinator (IT PMO, Jira, Financial Management) Location: Hybrid (Toronto, ON ... At times, CorGTA or itsclient partners may utilize AI tools to assist with the hiring processes. By ...

Air Canada

Project Analyst, Technology

Toronto, ON · On-site

Support Project or Program Managers on larger, more complex projects. * Own specific workstreams or deliverables and assist with cross-functional coordination. * Vendor coordination and tracking.

CarePartners

Project Manager

Toronto, ON · Hybrid

CA$85K - CA$100K/yr

Responsible for managing project schedules, budgets, risks, communications and resources, the Project Manager will engage with cross-functional project team leads and assist with inter-project ...

CarePartners

Project Manager

Toronto, ON · Hybrid

CA$85K - CA$100K/yr

Responsible for managing project schedules, budgets, risks, communications and resources, the Project Manager will engage with cross-functional project team leads and assist with inter-project ...

Knapp Inc.

Project Controls Coordinator

Toronto, ON

CA$85K - CA$120K/yr

Collaborate with project managers, construction teams, commercial staff, and client representatives to ensure accurate reporting. Assist with project meetings and prepare supporting documentation ...

Mace

Project Manager

Toronto, ON · On-site

Provides subject matter knowledge to support the team(s) from the broader Mace projects and business units to assist in ensuring the best project outcome. * Procures and manages design and wider ...

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All JobsProject Managers JobsProject Managers Assistant JobsProject Managers Assistant Jobs in Whitby, ON

Project Managers Assistant information

What are the most common challenges faced by a project managers assistant, and how can they be overcome?

As a Project Manager's Assistant, one of the most common challenges is effectively managing multiple tasks and priorities simultaneously, often under tight deadlines. Clear communication and strong organizational skills are essential to keep project documentation, schedules, and stakeholder updates on track. Building a proactive relationship with the project manager and team members can help anticipate potential issues and address them early. Utilizing project management software and maintaining detailed records also ensures smoother coordination and helps prevent misunderstandings.

What is the difference between Project Managers Assistant vs Project Coordinators?

AspectProject Managers AssistantProject Coordinator
Required CredentialsHigh school diploma or associate's; some roles prefer certifications like CAPMHigh school diploma; often prefers certifications like CAPM or PMP
Work EnvironmentOffice setting, supporting project managersOffice environment, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and engineering firmsWidely used across industries including healthcare, IT, and construction

Project Managers Assistants and Project Coordinators both support project teams, often requiring similar certifications and working in office environments. The main difference lies in scope: Project Managers Assistants typically support project managers directly, while Project Coordinators handle broader project coordination tasks. Both roles are essential for successful project execution across various industries.

What is a project managers assistant?

Project Managers Assistants, also known as Assistant Project Managers, support project managers in planning, organizing, and overseeing projects to ensure they are completed on time and within budget. Their responsibilities often include scheduling meetings, communicating with team members and stakeholders, tracking project progress, preparing reports, and managing project documentation. They help coordinate tasks, resolve issues, and keep projects running smoothly by handling various administrative and project support tasks.

What are the key skills and qualifications needed to thrive as a project managers assistant, and why are they important?

To thrive as a Project Manager's Assistant, you need strong organizational skills, attention to detail, and a background in business administration or project management. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is often required. Exceptional communication, time management, and problem-solving abilities help you coordinate effectively and support project goals. These skills ensure efficient project execution, support for the project manager, and smooth collaboration among team members.
What cities near Whitby, ON are hiring for Project Managers Assistant jobs? Cities near Whitby, ON with the most Project Managers Assistant job openings:
Project Managers Assistant jobs near you
Infographic showing various Project Managers Assistant job openings in Whitby, ON as of July 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 69% Physical, 3% Hybrid, and 28% Remote job distribution.

Assistant Project Coordinator/Co-op Student (Civil Construction)

Maple Reinders

Pickering, ON • On-site

CA$21 - CA$26/hr

Full-time

Re-posted 23 days ago

Job description

Assistant Project Coordinator/Co-op Student (Civil Construction)

Term: Starting September 2026

TERM: 8 or 12 Month Term Preferred

As an Assistant Project Coordinator, you will have the opportunity to support our Project Managers & Superintendents in the delivery of our exciting Civil projects. The focus of your role will be to maintain contract documentation, support estimating and assisting with the preparation of budgets and schedules. We work on a variety of types of contracts such as Design Build, Plan and Spec and Construction Management and you would gain experience on all of these. Please note A vehicle will be required to visit project sites, as the locations are not easily accessible by public transit.

The purpose of the Assistant Project Coordinator in supporting the project team is to ensure that a profit is made on the project, that the work is performed as per the contract documents, that the project is completed with outstanding quality, and that the jobsite is a safe workplace. In doing so, you will be involved in:

  • Update and maintain purchase order logs, shop drawing and submittal logs, and plan logs.
  • Gain an understanding of how to select suppliers and sub-trades and obtaining quotations.
  • Assisting with and/or clarifying scope of work with sub-trades and suppliers.
  • Ensuring there is a continuous focus on site safety in accordance with regulatory requirements as well as our Corporate Health and Safety Policy.
  • Attending site meetings and assisting in the completion of project deficiencies.
  • Tracking and keeping inventory of supplies to ensure they arrive on schedule and are tracked.

To be considered for this role you will have:

  • A full-time student enrolled in a related post-secondary program of study (i.e. Architectural Technology, Construction Management or Civil Engineering)
  • Or be a new graduate from a related program of study who completed studies in 2026.
  • Experience with Microsoft Project and Microsoft Excel would be an asset

About Maple Reinders:

Maple Reinders is one of Canada’s most respected and trusted construction firms, delivering innovative solutions for over 55 years. We are a full-service construction provider specializing in ICI buildings (industrial, commercial, institutional) and civil/environmental projects such as water and wastewater treatment plants, composting facilities, energy-from-waste, and biogas systems.

With 500+ team members across six offices nationwide and more than 2,900 projects completed coast-to-coast, we’ve built a reputation for excellence, adaptability, and integrity.

We are proud to be:

  • A Platinum Member of Canada’s Best Managed Companies
  • Certified Great Place to Work
  • Recipients of numerous awards for innovation, sustainability, and design

We want an individual who will embody Maple Reinders core values of

  • People – Supporting our people to thrive.
  • Integrity – Doing the right thing without compromise.
  • Relationships – Building trust with clients & partners.
  • Stewardship – Caring for communities & the environment.
  • Ingenuity – Embracing challenges. Encouraging ideas. Engineering solutions.

Pay Range: $21 - $26 / hour (depending on previous experience)

Location: Site based role in Pickering, Ontario at the Duffin Creek project.

Interested in Joining Our Team?

Submit your resume and project list through this posting or on our website. Only those selected for an interview will be contacted.

We use artificial intelligence (AI) to review resumes of candidates and assess their fit based on the criteria outlined in the job posting. We do not use AI to make any final hiring or interview decisions.

Maple Reinders is an equal opportunity employer and supports employment equity and diversity in the workplace. We encourage applications from all qualified individuals including women, visible minorities, Indigenous Peoples, persons with disabilities, and others who reflect our ever-changing workplace. Upon request, Maple Reinders accommodates candidates with disabilities throughout the hiring process. If you require accommodation during the hiring process, please contact hr@maple.ca.

https://www.maple.ca/