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Project Managers Assistant Jobs in Toronto, ON (NOW HIRING)

Cushman & Wakefield

Senior Project Manager

Markham, ON · On-site

Will assist Programs & Projects (P&P) Market Leader and Senior Leadership in the establishment and refinement of best practices of standards and excellence, while informing the Manager and/or Market ...

RWDI

Project Coordinator

Guelph, ON

CA$55K - CA$64K/yr

Manage contracts, approvals, and supporting documentation, and coordinate contract reviews * Assist ... Maintain comprehensive project files, including contracts, drawings, specifications, and ...

Morson Talent

Project Coordinator IV (2528)

Pickering, ON · Hybrid

$70 - $85/hr

Key Responsibilities Assist project managers in developing project plans, timelines, and deliverables Coordinate meetings, prepare agendas, and document meeting minutes Track project progress and ...

LEA Group

Water Resources Analyst

Markham, ON · Hybrid

... Managers. * Assist Project Managers with project coordination activities, including tracking deliverables, coordinating technical information, and supporting project documentation. * Assist in ...

LEA Consulting

Water Resources Analyst

Markham, ON · On-site

CA$65K/yr

... Managers. * Assist Project Managers with project coordination activities, including tracking deliverables, coordinating technical information, and supporting project documentation. * Assist in ...

TANK Worldwide

ASSOCIATE PROJECT MANAGER

Toronto, ON · On-site

On any given day you can expect to: * Assist in the development and tracking of integrated project plans alongside Senior Project Managers. * Adapt and apply the delivery approach to meet project ...

New Age Group

Project Coordinator

Concord, ON · On-site

Key Responsibilities Project Administration * Assist Project Managers with project execution * Create and maintain project files and documentation * Track project schedules, milestones, and ...

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Project Managers Assistant information

What is a project managers assistant?

Project Managers Assistants, also known as Assistant Project Managers, support project managers in planning, organizing, and overseeing projects to ensure they are completed on time and within budget. Their responsibilities often include scheduling meetings, communicating with team members and stakeholders, tracking project progress, preparing reports, and managing project documentation. They help coordinate tasks, resolve issues, and keep projects running smoothly by handling various administrative and project support tasks.

What are the key skills and qualifications needed to thrive as a project managers assistant, and why are they important?

To thrive as a Project Manager's Assistant, you need strong organizational skills, attention to detail, and a background in business administration or project management. Familiarity with project management software like Microsoft Project, Asana, or Trello, as well as proficiency in Microsoft Office Suite, is often required. Exceptional communication, time management, and problem-solving abilities help you coordinate effectively and support project goals. These skills ensure efficient project execution, support for the project manager, and smooth collaboration among team members.

What are the most common challenges faced by a project managers assistant, and how can they be overcome?

As a Project Manager's Assistant, one of the most common challenges is effectively managing multiple tasks and priorities simultaneously, often under tight deadlines. Clear communication and strong organizational skills are essential to keep project documentation, schedules, and stakeholder updates on track. Building a proactive relationship with the project manager and team members can help anticipate potential issues and address them early. Utilizing project management software and maintaining detailed records also ensures smoother coordination and helps prevent misunderstandings.

What is the difference between Project Managers Assistant vs Project Coordinators?

AspectProject Managers AssistantProject Coordinator
Required CredentialsHigh school diploma or associate's; some roles prefer certifications like CAPMHigh school diploma; often prefers certifications like CAPM or PMP
Work EnvironmentOffice setting, supporting project managersOffice environment, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and engineering firmsWidely used across industries including healthcare, IT, and construction

Project Managers Assistants and Project Coordinators both support project teams, often requiring similar certifications and working in office environments. The main difference lies in scope: Project Managers Assistants typically support project managers directly, while Project Coordinators handle broader project coordination tasks. Both roles are essential for successful project execution across various industries.

Can I be a project managers assistant with no experience?

Yes, entry-level project management assistant roles often do not require prior experience and focus on organizational skills, communication, and basic knowledge of project management tools. Candidates may need a relevant diploma or certification and should be willing to learn on the job.

What cities near Toronto, ON are hiring for Project Managers Assistant jobs?

Cities near Toronto, ON with the most Project Managers Assistant job openings:

Project Managers Assistant jobs near you
Infographic showing various Project Managers Assistant job openings in Toronto, ON as of August 2026, with employment types broken down into 87% Full Time, 11% Part Time, and 2% Contract. Highlights an 70% Physical, 4% Hybrid, and 26% Remote job distribution.

Building Automation Project Manager

Ambient Mechanical Ltd

Vaughan, ON • On-site

Full-time

Re-posted 4 days ago

Job description

The Building Automation Systems Project Manager, coordinates labour resources, manages project schedules and site activities, and conducts site visits as required to support quality execution and strong client relationships. The ideal candidate is organized, proactive, and committed to maintaining the highest standards of safety, integrity, teamwork, and workmanship throughout every phase of a project.


Project Manager Job Duties Include (but not limited to):

  • Provide technical assistance to sales team in the analysis and interpretation of job documents and code requirements during the bidding and estimating phase.
  • Communicate with designer and operation manager on engineering design, produce engineering shop drawings, as built drawings.
  • Take Building Automation projects from the estimation turnover stage through to successful completion.
  • Prioritize the execution of all Health and Safety policies.
  • Review job construction plans and specifications, survey information and sales sketches, estimates, take offs.
  • Analyze customer’s needs, engineer’s specs, and floor plan, determining systems’ objective and requirements and to develop solutions to new or existing applications.
  • Assist with Design building control systems including DDC controller system sequences, create control drawings, valve sizing, damper sizing and schedules.
  • Review submittals with sales and delivery teams and lead team to obtain Hardware submittal approval.
  • Build and foster strong relationships with team members, clients, GC’s and stakeholders.
  • Manage BAS project to match scope of work and under budget and in line with project complete date.
  • Quote smaller projects or change orders based on design build requirements, bidding document and engineer’s specs drawings as well as team performance history data.
  • Provide technical support to field staff, designers, and project managers.
  • Review and update BAS software algorithms and graphic standards
  • Collect feedback from the installation electricians and Project Lead tech and technician to improve project document quality and help project running smooth and efficient and complete on time and cover it per codes, specifications, and company standard
  • Control the cost and update all necessary cost changes on labor and material and subcontractor.
  • Calculate and provide project site performance data and case study and help operation manager create standard procedures, technical documents, and sales opportunities.
  • Analyze current work procedures or standards and assist the Operations Manager in developing improvements.


Skills and Experience Required:

  • Project Management or Field Technician experience
  • Robust Building Automation background
  • Strong mechanical aptitude with a good understanding of mechanical systems and controls
  • Certification in Project Management (PMP)
  • Electromechanical Engineering Technology – Building Automation degree is an asset


Ambient Mechanical Ltd is an equal opportunity employer and welcomes applications from all qualified candidates.