Project Manager Personal Assistant Jobs in Kentucky

Join the Discovery family, where quality and service are at the heart of everything we do! This role will be located at one of Discovery Land Company’s locations: The Hills, set in East Quogue, NY. The Hills is seeking a full-time, year-round Assistant Project Manager to join the Development & Construction Department. The purpose of the Assistant Project Manager role is to assist in the project management of all residential construction projects as assigned. In this role, you will be part of creating the Discovery Land Company experience for our members and fellow employees.

• Responsible for the assistance of the assigned project(s) estimating, bidding, buyout, budget management, cost control, correspondence with Owners, QA & QC and progress monitoring, safety monitoring and per project profit & losses.
• Take lead as directed by project management team on any of the above.
• Maintain and support client communications during the home building process.
• Take the lead with construction management software (Procore) for the entire build cycle.
• Ensure quality of data and reinforce General Contractor use.
• Maintain project budgets and schedules as provided by the project manager.
• Regularly use construction management software to manage projects, including Budgets, Change Events and Change Orders, Meetings, RFI’s, Submittals, Observations and Inspections, Reporting, Punch List and other tools.
• Support and assume the management of weekly meetings with project stakeholders including, OAC Meetings, Executive reporting, Design coordination, Foreman and Subcontractor meetings, Safety Talks, Monthly PM reviews and all other required project coordination meetings.
• Assist in the establishment and maintenance of the Procurement Logs, and successfully manage the buyout, lead-time, delivery and installation schedules.
• Assist the project manager in tracking of the project milestone schedules and delivery dates for all assigned projects.
• Coach, mentor, motivate and supervise project team members and contractors. Influence them to take positive action and accountability for their assigned work.
• Constantly review, drive, and manage site cleanliness, jobsite material management, laydown yards, and traffic flow through the club and project.
• Perform field inspections to ensure quality control based on design intent and plans.
• Perform daily field safety walks and observations.
• Review and or draft subcontractor’s scopes of work for project management review.
• Review and read all construction documents, work toward a comprehensive understanding of all trades and plan notations.
• Perform take-offs and assist in the direct procurement of material as assigned.
• Critically and qualitatively analyze subcontractor proposals for conformance with the plan set and design criteria.
• Work directly with design consultants to manage deliverables.
• Delegate to other project management staff to support other assigned projects (i.e. Submittals, Payment Applications, Transmittals, Change Orders).
• Flexibility and ability to pivot to new projects and a desire to work in a fast-paced environment.

• Bachelor’s degree in field applicable to position and applicable work experience.
• Construction Management certification preferred.
• Procore Certification preferred.
• OSHA 30 experience.
• At least 5 years working history applicable to position.
• Strong preference to candidates with luxury residential construction experience; commercial experience and process management also preferred.
• Prefer competency or familiarity with Sage Timberline.
• Competency with Word, Excel, Publisher, Project, Vizio.
• Must be familiar with the phases of horizontal construction, especially residential.
• Must be familiar with CSI cost-code divisions.
• Experience working both independently and in a team-oriented, collaborative environment.
• Ability to conform to shifting priorities, demands and timelines.
• Ability to listen and respond to multiple players, providing feedback and recommendations as required to most effectively meet project needs.
• Must conduct business in a professional and ethical manner with all team members, potential buyers, external business associates and coworkers to reinforce goodwill and profitability for the company.

• Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to members, guests, and team members.
• Must be able to work flexible work hours as needed due to business demands.
• Ability to work in a team environment.
• Ability to stay calm and focused during the busiest of times.
• Ability to read, write, speak, and understand English; additional languages preferred.
• Ability to work a flexible schedule, including evenings, weekends, and holidays, and a shift greater than eight (8) hours in length.
• Flexibility and ability to pivot to new projects and desire to work in fast-paced environment.

• The annual compensation for the position is: $100,000.00 -$120,000.00 USD + Bonus.
• Medical, Dental, and Vision Benefits
• 401k Contribution
• Paid Time Off and Paid Holidays
• Employee Meals, Referral Incentives, and Recognition Programs
• Holiday Pay
• Professional development and upward mobility opportunities
• Work-Family Culture

The Hills is a close-knit community of 110 residences located in the heart of the Hamptons on New York’s Long Island. The Hills are proud to be part of New York’s summertime destination for families seeking to escape the city and live life at a slower pace while creating unforgettable experiences closer to nature. The Hills offers its owners a world-class Tom Fazio golf course, a comprehensive wellness center, outstanding culinary experiences, and Discovery’s signature Outdoor Pursuits program. The Hills is located just 15 minutes from Dune Deck Beach Club in Westhampton Beach, which offers extensive beach programs. At The Hills, our employees use their personal talent, passion, and resources to meaningfully integrate with diverse communities to provide the highest level of service that contributes to the creation of unforgettable experiences.

For more information about our club: https://discoverylandco.com/communities/the-hills

Discovery Land Company is a U.S.-based real estate developer and operator of private residential communities with a world-renowned portfolio of domestic and international properties. The mission of Discovery Land Company is to create one-of-a-kind environments that provide individuals and families the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world. For more information about our company: http://www.discoverylandco.com. #LI-MM1 Discovery Land Company is a U.S.-based real estate developer and operator of private residential club communities and resorts with a world-renowned portfolio of domestic and international properties. The mission of Discovery Land Company is to create one-of-a-kind environments that provide individuals and families the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world. For more information about our company: http://www.discoverylandco.com.

Discovery Land Company and all US-based affiliate companies participate in e-Verify. Please see these notices for more information: Right to Work Notice and E-Verify Participation.