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Project Manager Admin Jobs in Calgary, AB (NOW HIRING)

Sarina Homes

Project Manager, Construction

Calgary, AB · On-site

The Project Manager 1 will play a key leadership role within the organization and act as the ... Administer construction contracts (CCDC and stipulated sum contracts) * Manage change orders, RFIs ...

Sarina Homes

Project Manager, Construction

Calgary, AB · On-site

The Project Manager 1 will play a key leadership role within the organization and act as the ... Administer construction contracts (CCDC and stipulated sum contracts) * Manage change orders, RFIs ...

Ainsworth

Project Administrator

Calgary, AB

Work closely with the Project Manager, Estimator, Sales, and Site Superintendent to minimize their need to do task work including but not limit to: * Change order entry and correct documentation

Ainsworth

Project Administrator

Calgary, AB

Work closely with the Project Manager, Estimator, Sales, and Site Superintendent to minimize their need to do task work including but not limit to: * Change order entry and correct documentation

Ainsworth

Project Administrator

Calgary, AB

Work closely with the Project Manager, Estimator, Sales, and Site Superintendent to minimize their need to do task work including but not limit to: * Change order entry and correct documentation

Onward

Junior Project Administrator

Calgary, AB · On-site

Onward focuses on creating, renovating, and expertly managing properties to provide homes for over ... Manager / Project Administrator will play an important supporting role in the planning ...

PCL Construction

Project Coordinator

Calgary, AB · On-site

At PCL Construction Management Inc., part of the PCL Family of Companies (PCL), we don't just build ... Ability to create a comprehensive schedule and administer subcontracts and contract documents.

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Project Manager Admin information

What is a project manager admin?

Project Manager Admins are professionals who provide administrative and organizational support to project managers and project teams. They are responsible for tasks such as scheduling meetings, maintaining project documentation, tracking project progress, and facilitating communication among stakeholders. Their role ensures that projects run smoothly and efficiently by handling logistical and administrative details, allowing project managers to focus on strategic decision-making. Project Manager Admins often serve as the backbone of project operations, helping to coordinate resources and keep timelines on track.

What are the key skills and qualifications needed to thrive as a project manager admin?

To thrive as a Project Manager Admin, you need strong organizational skills, attention to detail, and a solid understanding of project management principles, often supported by a business-related degree or relevant experience. Familiarity with project management software like Microsoft Project, Asana, or Trello, and possibly certifications such as CAPM or PMP, is typically required. Excellent communication, time management, and problem-solving abilities are important soft skills for coordinating tasks and supporting project teams. These competencies ensure efficient project execution, effective team collaboration, and the successful achievement of project objectives.

How does a project manager admin typically collaborate with project managers and other team members?

A Project Manager Admin works closely with project managers by handling administrative tasks such as scheduling meetings, tracking project deliverables, updating documentation, and maintaining communication across teams. They often serve as a bridge between technical staff, management, and stakeholders, ensuring everyone stays informed and organized. This role requires strong coordination skills and attention to detail, as the Project Manager Admin helps streamline workflows and supports the project manager in achieving project milestones on time.

What is the difference between Project Manager Admin vs Project Coordinator?

AspectProject Manager AdminProject Coordinator
CredentialsTypically requires administrative experience, familiarity with project management tools, and sometimes certifications like CAPMOften requires organizational skills, basic project management knowledge, and relevant certifications or coursework
Work EnvironmentSupports project managers in office settings, handling documentation, scheduling, and communicationAssists in project planning, tracking, and coordination tasks, often working closely with teams
Employer & Industry UsageCommon in construction, IT, and corporate sectorsWidely used across industries like marketing, healthcare, and technology

Both roles support project teams but differ mainly in scope and responsibilities. Project Manager Admin focuses on administrative support, while Project Coordinators handle more direct project tracking and coordination tasks.

What are the most commonly searched types of Project Admin jobs in Calgary, AB?

The most popular types of Project Admin jobs in Calgary, AB are:

Project Manager Admin jobs near you
Infographic showing various Project Manager Admin job openings in Calgary, AB as of July 2026, with employment types broken down into 100% Full Time. Highlights an 87% In-person, and 13% Hybrid job distribution.

Project Manager

Sphere Recruitment Solutions

Calgary, AB • On-site

Full-time

Posted 14 days ago

Job description

Project Manager, Multifamily Construction

Location: Calgary, Alberta
Project: 200-Unit Multifamily Residential Development
Employment Type: Full-Time

The Opportunity

We are seeking an experienced Project Manager to lead the delivery of a large-scale, approximately 200-unit multifamily residential development in Calgary.

The Project Manager will have overall responsibility for the project's financial performance, schedule, contracts, procurement, stakeholder coordination, and successful delivery. Working closely with the site team, consultants, ownership, and trade partners, this individual will ensure the project is completed safely, on schedule, within budget, and to the required quality standards.

Key Responsibilities

  • Lead the project from preconstruction and mobilization through construction, turnover, and closeout.
  • Develop, manage, and maintain the overall project budget and cost forecast.
  • Manage the master construction schedule in collaboration with the Superintendent and project team.
  • Oversee subcontractor procurement, tendering, scope reviews, negotiations, and contract awards.
  • Manage owner, consultant, subcontractor, and supplier relationships.
  • Lead regular project meetings and provide clear reporting on schedule, cost, procurement, risks, and outstanding decisions.
  • Review and manage RFIs, change orders, submittals, shop drawings, and project documentation.
  • Monitor committed costs, forecasts, change management, and potential cost exposures.
  • Ensure long-lead materials and critical trade packages are identified and procured in accordance with the project schedule.
  • Coordinate with architects, engineers, consultants, utilities, and municipal stakeholders.
  • Work closely with the Superintendent to resolve constructability, sequencing, scheduling, and site issues.
  • Identify project risks early and implement appropriate mitigation strategies.
  • Oversee monthly progress billing, subcontractor invoices, holdbacks, and cost reporting.
  • Ensure contractual requirements and project specifications are understood and maintained.
  • Support quality assurance, deficiency management, commissioning, occupancy, and turnover.
  • Maintain strong communication with ownership and senior management throughout the project lifecycle.

Qualifications

  • 7+ years of construction project management experience.
  • Demonstrated experience delivering multifamily residential, mixed-use, commercial, or similar large-scale building projects.
  • Experience managing projects in the $40M–$80M+ range is considered a strong asset.
  • Strong understanding of Alberta construction practices, contracts, building codes, and permitting processes.
  • Experience managing multiple subcontractor packages and complex construction schedules.
  • Strong financial management, forecasting, and change management capabilities.
  • Proficiency with construction management software such as Procore, Autodesk Construction Cloud, Bluebeam, MS Project, or similar platforms.
  • Excellent leadership, communication, negotiation, and problem-solving skills.
  • Degree or diploma in Construction Management, Engineering, Architectural Technology, or a related discipline is preferred.

What Success Looks Like

The successful Project Manager will take ownership of the project rather than simply administer it. You will anticipate issues before they affect the schedule or budget, maintain strong relationships with the field team and trade partners, and provide ownership with a clear understanding of project performance at all times.