Project Management Student Jobs in California (NOW HIRING)

About ArtCenter
Foundedin 1930 and located in Pasadena, California, ArtCenter College of Design is a globalleader in art and design education and has had an international reputation forits rigorous, transdisciplinary curriculum, faculty of professionals, strongties to industry, and commitment to socially responsible design. ArtCenter is aprivate nonprofit fully accredited by the WASC Senior College and UniversityCommission (WSCUC).

Every position atArtCenter plays an important part in carrying out the cultural values, goals,strategic vision, and mission of the College. This includes upholding andcultivating an inclusive, respectful, and welcoming environment where everyonefeels a sense of belonging.

This is a Fixed-term position through November 30, 2027

Reporting to the Provost, the Senior Academic Projects Manager (SPM) leads academic and studentcentered transformation initiatives with primary accountability for academic strategy, academic process design, and academic outcomes.  The SPM is responsible for advancing Collegewide initiatives that improve our academic and enrollment operations, student experience, and academic calendar. The incumbent will work with the executive leadership team, comprised of the Provost, the SVP of Enrollment, and the Chief Financial and Administrative Officer, to plan and deliver system-wide changes to academic procedures and management using established project management best practices, methodologies, and tools. The SPM will collaborate with the Senior Project Manager, Technology Transformation, to align academic initiatives with institutional technology strategies and partner with project managers across all operational departments and academic areas to join in unifying project management practices college-wide, building organizational project management capability, and fostering a culture of accountability, transparency, and results. The position is responsible for developing the corresponding tools, reports, and procedures for data-driven decision-making related to project goals.

This is a full-timeposition. Normal business hours are Monday through Friday, 9:00 a.m. to 5:00p.m. The position is eligible for flexible scheduling and can beperformed hybrid with the expectation of at least 3 days in theoffice. The demands of this work may include weekends orevenings. The college reserves the right to modify schedules as needed tomeet the business needs with appropriate notice.

Essential Functions

Academic Transformation Project Management - 50%

• Lead the full project lifecycle, including initiation, planning, execution, monitoring, and closeout for assigned academic transformation projects
• Conduct as-is assessments and feedback loops to understand the current state
• Participate in the development, prioritization and planning of assigned projects and related initiatives
• Track all relevant regulatory concerns and procedures with federal and accreditation bodies
• Review proposals, develop project charters, feasibility analyses, communication plans, schedules, staffing requirements or recommendations, and identify risks
• Coordinate internal and external resources to deliver projects on time, within scope, and within budget
• Establish practices and templates for the assigned project with an aim toward establishing a culture of project management throughout the organization 
• Create and monitor budgets, manage and track dependencies and issues, and implement mitigation strategies 
• Facilitate regular project meetings, utilize a dashboard or a project management tracking chart to track project status and action items
• Maintain executive-level visibility on progress; convene other stakeholders in status update meetings as needed to advance projects
• Partner with IT leadership to ensure academic needs are translated into implementable technical solutions for the College
• Ensure compliance with project management governance, quality standards, and College policies
• Conduct post-implementation reviews and lessons learned to drive continuous improvement
• Develop standard operating procedures at the close of each project

Student Advising Transformation Project Management - 35%

The SPM will execute the strategic priorities associated with transforming our student advising ecosystem, including the design and creation of a project charter, plan, schedule, budget, and status reports. Key elements of this project include the following:

• Identify, document, and track milestones and dependencies across enrollment and student services, academic departments, technology acquisition and implementation, marketing and communications, and any other stakeholders
• If required, monitor and manage the acquisition and implementation of technology required to support student enrollment and academic advising in conjunction with the Senior Project Manager, Technology Transformation
• Coordinate internal and external resources to deliver projects on time, within scope, and within budget
• Establish practices and templates for the assigned project with an aim toward establishing a culture of project management throughout the organization 
• Create and monitor budgets, manage and track dependencies and issues, and implement mitigation strategies 
• Facilitate regular project meetings, utilize dashboard or a project management tracking chart to track project status and action items
• Maintain executive-level visibility on progress; convene other stakeholders in status update meetings as needed to advance projects
• Ensure compliance with project management governance, quality standards, and College policies
• Conduct post-implementation reviews and lessons learned to drive continuous improvement
• Develop standard operating procedures at the close of each project

Stakeholder Engagement and Change Management - 10%

• Partner across all operational and academic departments to unify project management practices College-wide
• Engage with stakeholders, sponsors, and cross-functional teams to ensure alignment with project objectives and institutional goals
• Develop and implement comprehensive change management strategies to support the adoption of new processes, systems, and structures
• Facilitate workshops and learning sessions as well as facilitate and deliver communications to promote awareness and adoption of changes
• Support the development of organizational project management capabilities by applying change management strategies, including targeted workshops, hands-on mentoring, and role modeling best practices

Non-Essential Duties - 5%

• Serve on educational, departmental, or College-wide committees, work groups, task forces and/or councils to advance project management work
• Other duties as assigned