Project Management Coordinator Jobs in Colorado (NOW HIRING)

The PMO partners with CU Boulder faculty and staff to provide strategic guidance, project management resources, talent development, and outreach for research programs and sponsored projects. We are committed to inclusive excellence and welcome candidates whose knowledge, skills, and abilities help us build an inclusive community.

Operations Coordination:

• Coordinate day-to-day PMO workflows, office priorities, operational requests, and office-level initiatives.
• Track operational tasks, action items, timelines, and follow-up activities to support timely completion of PMO priorities.
• Create, maintain, and support continuous improvement of PMO operational SOPs, internal processes, and office practices.
• Maintain accurate operational records, shared files, contacts, and tracking information that support PMO management and reporting.

PMO Business Systems, Intake & Reporting:

• Coordinate PMO project, program, and service intake processes, including monitoring the shared inbox and routing new requests through established workflows.
• Collect, organize, and maintain operational data to support workload planning, effort distribution, resource forecasting, portfolio understanding, and management decision-making.
• Support the development, maintenance, and improvement of PMO dashboards, operational metrics, and reporting tools.
• Prepare operational data summaries, dashboard updates, and reporting materials for review by the PMO Director.
• Support data quality and integrity across PMO systems, tracking tools, and shared resources.

Office Operations & Team Enablement:

• Coordinate PMO team meetings, agendas, meeting materials, notes, decisions, and action items.
• Coordinate technology requests, equipment needs, and operational support with campus partners.
• Assist with onboarding, offboarding, recruitment logistics, and operational support for PMO staff.
• Coordinate operational activities and requests with other campus service partners.
• Identify, coordinate, and implement practical operational solutions, logistics, and office support that enable PMO staff to work effectively.

PMO Technology & Knowledge Management:

• Maintain PMO SharePoint sites, operational resource libraries, shared documentation, and collaboration workspaces.
• Organize templates, guidance documents, standard operating procedures, operational reference materials, and version-controlled resources.
• Support administration, accessibility, and consistency of PMO tools, shared systems, and knowledge management practices.

Secondary Responsibilities, As Capacity Allows:

• Draft internal communications, newsletters, office announcements, and related PMO updates.
• Assist with development of templates, guidance documents, operational resources, and continuous improvement materials.
• Support PMO-hosted workshops, events, outreach activities, and additional operational needs as office priorities and capacity allow.

The annual hiring range for this 50% time position is $30,000-$35,000. 

• Strong organization, follow-through, and ability to coordinate multiple priorities in a dynamic office environment.
• Strong attention to detail and commitment to accuracy, data quality, and operational consistency.
• Excellent written, verbal, interpersonal, and customer service skills.
• Systems thinking and ability to learn, use, and improve operational processes, workflows, tools, and business systems.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Teams.
• Professional judgment, adaptability, initiative, collaborative work style, and problem-solving skills.

• 2+ years of relevant professional experience.
• Experience supporting programs or events in a university, research, or industry setting.
• Proficiency with data tracking and reporting tools (e.g., Excel, SharePoint Lists, Power BI).

To apply, please submit the following materials:

1. A current resume.
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by August 20, 2026 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.