Project Expeditor Jobs (NOW HIRING)

System One is seeking an Expeditor to be responsible for driving and tracking all pre-delivery document submittals in accordance with the contract and project schedule. Drive improvement in Suppliers on-time delivery performance by prioritizing outstanding supplier documents. This includes expediting new, missing or returned documents from the supplier and/or Engineering. Conduct weekly analysis on supplier documentation performance to improve on poorly performing suppliers. Participate in weekly Engineering call to provide updates and status of document submittals. Participate in weekly Project Expediting meeting to ensure submittals are received for Engineer review and returned to vendor per the schedule. This role requires an individual with good communication, problem solving skills and must use your own initiative to source and close document submittal issues. Identify and escalate ongoing supplier documentation issues to the Project Expeditor and/or the Expediting Manager. The Expeditor II role emphasizes a proactive, systematic & standardized approach which aggressively pursues all available courses of action to detect and avert delays to the contractual delivery date stated within the contract. Provide detailed updates to all stakeholders on the status of supplier document submittals. To provide effective document expediting support and co-ordination for the Engineering and Construction Teams. Dependent upon project requirements other tools or systems may be used to support Expediting efforts. Additional responsibilities will include meeting agenda preparation, publishing meeting minutes and misc. expediting functions as required to support the project. This is a great opportunity to join a respected client in the engineering and construction services sector!

Responsibilities:

• Drive and track all pre-delivery document submittals in accordance with the contract and project schedule.
• Prioritize outstanding supplier documents to improve on-time delivery performance.
• Expedite new, missing, or returned documents from suppliers and Engineering.
• Conduct weekly analysis on supplier documentation performance to identify improvement opportunities.
• Participate in weekly Engineering calls to provide updates on document status.
• Attend weekly Project Expediting meetings to ensure timely submittals for review and vendor return.
• Use good communication, problem solving skills, and initiative to source and resolve document submittal issues.
• Identify and escalate ongoing supplier documentation issues to the Project Expeditor and/or Expediting Manager.
• Support a proactive, systematic, and standardized approach to detecting and preventing delays.
• Provide detailed updates to stakeholders on supplier document submittals.
• Assist in document expediting for Engineering and Construction Teams, using various tools or systems as needed.
• Prepare meeting agendas, publish minutes, and perform miscellaneous expediting functions to support the project.
• Perform expediting activities to ensure on-time delivery of equipment, materials, and documentation.
• Embed in fabrication facilities or job sites as required.
• Travel up to 25% of the time for home office positions.

Requirements:

• High School Diploma or GED
• 1-3 years relevant work experience
• Experience with Microsoft Office Suite (Windows, Excel, Outlook, Word, etc.)
• Critical thinking and problem solving skills to work with only general policies or procedures available
• Effective verbal and written communication skills for relationship building
• Ability to work independently with minimal supervision
• Ability to recognize timelines and deadlines to prioritize work

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan. System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.