Project Development Assistant Jobs in Indianapolis, IN

Krieg DeVault is seeking a Legal Recruiting and Professional Development Assistant to provides administrative, logistical, and project management support to the Chair of the Professional Personnel Committee and the Chair of the Talent Acquisition Committee. Reporting to the Chief Business & Talent Development Officer, the Legal Recruiting and Professional Development Assistant will support initiatives related to timekeeper recruitment, professional development, attorney engagement, and culture-building. This position offers broad exposure to the Firm’s talent strategy and is ideal for someone interested in legal recruiting, attorney development, and professional services operations.

Essential Duties and Responsibilities include the following:

Legal Recruiting Support

• Support the Chair of the Talent Acquisition Committee and the Chief Business & Talent Development Officer with full-cycle recruitment for associates, paralegals, staff attorneys, and other timekeepers.
• Manage interview scheduling and coordinate attorney availability.
• Maintain applicant-tracking systems and recruitment databases.
• Assist with coordinating attorney involvement in recruiting activities and interview processes.
• Support follow-up communications and candidate experience initiatives.

Summer Associate Program Support — Event Planning & Program Management

• Working collaboratively with the Summer Program Coordinators and the Chair of the Talent Acquisition Committee Assist in developing the summer program calendar, including training sessions, professional development programming, and social events.
• Coordinate with attorneys to schedule events and ensure strong participation.
• Manage event logistics such as venue selection, catering, invitations, and materials (agendas, handouts, name tags, presentations).
• Serve as on-site or day-of point of contact to support smooth event execution.
• Track attendance, gather feedback, and maintain program documentation.
• Assist with mid-summer and end-of-summer evaluations, including collecting feedback from attorneys and summer associates.
• Support preparation of end-of-program summaries and follow-up communications related to offer decisions.

Professional Development

• Assist with managing associate training programs and related scheduling, logistics, and communications.
• Prepare materials, presentations, and internal communications for professional development initiatives.
• Track associate progress, competencies, and performance-related data.
• Support mentoring programs, evaluations, and feedback cycles.
• Provide administrative and project support for attorney engagement and culture-building programs.
• Prepare reports, presentations, and summaries for leadership meetings.
• Coordinate Partner and Senior Associate mentoring assignments and prepare annual update recommendations.
• Collaborate with Legal Assistants to schedule four annual mentor/mentee lunches and maintain tracking spreadsheets.
• Identify associates eligible for the Senior Associate designation and coordinate next steps with the PPC Chair.
• Schedule partner check-in calls for Senior Associates regarding progression toward partnership (core members only) and maintain summary notes to support coaching.
• Collaborate with the PPC Chair to schedule Partnership Readiness Sessions for associates up for partnership vote in the current year.

Administrative & Operational Support

• Maintain accurate records, reports, and tracking tools across professional development and recruiting functions.
• Provide general administrative support including scheduling, document preparation, and data entry.
• Support special projects and firmwide initiatives as assigned.

 Qualifications and Competencies 

• Bachelor’s degree or equivalent experience.
• Prior administrative, recruiting, or professional services experience preferred.
• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Excellent interpersonal and communication skills, with the ability to interact professionally with all levels of staff and leadership.
• High attention to detail and strong follow‑through.
• Ability to collaborate effectively across departments.
• Strong customer-service mindset when working with attorneys and staff.
• Project management and organizational skills.
• Event coordination experience
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Self‑starter with the ability to work independently while remaining closely aligned with Firm leadership.

EEO Policy: It is the policy of Krieg DeVault LLP that an individual’s race, color, religion, sex, disability, sexual orientation, gender identity, U.S. military veteran status, national origin, age, genetic information, family status, or other characteristics protected by law are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies.

E-Verify: Krieg DeVault LLP participates in the federal government’s E-Verify program. With all new hires, we provide the Social Security Administration and, when applicable, the U.S. Department of Homeland Security with information from each new employee’s Form I-9 to confirm work authorization.