Project Coordinator Jobs in Oak Ridge, NJ (NOW HIRING)

Company Description
Publicis Health is the health and wellness vertical of Publicis Groupe, the most-established communications holding company in the world. We are a growing network of 11 brands with 40+ agencies worldwide and a population of 3,000+. At Publicis Health, we are uniquely positioned to make an impact through the work that we do in in healthcare marketing and communications, and health isn't just what we do - it's who we are.
We believe healthcare marketing is an essential part of healthcare. When you work with us, you join a tight-knit community of award-winning creative directors and clinical trial designers, accomplished data-scientists and media specialists, behavioral science innovators and analytics practitioners; all united around one purpose-to create a world where people are equipped and motivated to take control of their health and well-being.
We share a passion for the life-changing work healthcare industries create, and we believe that together we can move people toward the products and services that will change their lives for the better. Our beliefs and purpose inspire how we take care of our people-prioritizing your health and well-being across every stage of your personal and professional life.
Overview
Position: Project Manager (PM)
Department: Account Services
• Project Manager (PM):

• • 1-2 years of experience in a medical communications agency or 1 year of p-value experience, with the ability to independently and efficiently perform all tasks and responsibilities of the Senior Project Coordinator (SPC) role.
• Proven ability to manage multiple projects simultaneously and prioritize tasks
• Strong problem-solving skills and the ability to adapt to changing project

• Senior Project Manager (SPM):

• Minimum of 2 years of medical communications experience, including client-facing
• Demonstrated expertise in all functions of the PM role and the ability to perform all tasks and responsibilities independently and efficiently.
• Strong leadership skills with the ability to mentor and guide junior team

Titles and Responsibilities:
Project Manager (PM): The PM is responsible for efficiently managing the day-to-day, tactical implementation of projects on time and within budget. Key responsibilities include:

• Directing the implementation approach within the Account team, Clinical Services, and shared service
• Ensuring deliverables are met and timelines are
• Demonstrating strong skills in organization, time management, communication (both written and verbal), and multitasking.
• Proactively driving project

Senior Project Manager (SPM): The SPM has mastered all PM responsibilities and has successfully implemented a broad range of projects. Additional responsibilities include:

• Taking on additional responsibilities as assigned by the Account Manager (AM) or Account Director (AD).
• Working independently on various projects with minimal
• Anticipating needs and responding
• Acting as the AM/AD's "right hand" on client calls to ensure project

Responsibilities
Core Areas of Responsibility:
Business Knowledge/Operational Practices:

• • Basic working knowledge of the therapeutic area and
  • Understand the medical education and pharmaceutical
  • Support and draft submissions for the AM/AD with medical/legal/regulatory (MLR)
  • Manage virtual platforms and organize folders/files on the agency
  • Drive the consultant/speaker contract process and adhere to agency standard operating
  • Conduct research and liaise with congress and association leadership for sponsorship
  • Coordinate with internal stakeholders and outside vendors to ensure timely delivery of
  • Provide mentorship and training opportunities to PC/SPC.
  • Work on a variety of project types, ensuring adaptability and comprehensive project
  • Perform other related duties as assigned to support the overall objectives of the department and organization

Individual Effectiveness/Job Knowledge:

• • Ability to be self-motivated and capable of working independently with minimal
  • Understand project deliverables and the necessary support/skills for flawless
  • Develop project timelines and collaborating with Meeting Operations for registration sites and
  • Facilitate HCP payments, state reporting, and managing the debarment
  • Prepare and ship materials to meeting sites and support client status

Communication:

• • Consistently provide clear and effective communication across internal teams and with external vendors.
  • Develop materials and communications with meticulous attention to
  • Manage HCP communications and review PC
  • Co-lead kick-off meetings, status meetings, and post-meeting
  • Prepare and distribute weekly status reports and meeting
  • Lead internal status

• • Maintain exceptional organization with effective time management and multitasking
  • Consistently emphasize the importance of adhering to project timelines in com and adapting to client changes
  • Prioritize tasks based on client direction and
  • Coordinate with internal departments and external vendors to manage deadlines and
  • Must be flexible and available to adjust work hours based on workload and client

Budget Management:

• • Obtain vendor quotes and negotiate optimal
  • Ensure vendor quotes are within budget and that final invoices are received in a timely
  • Assist in managing HCP payments and state
  • Submit invoices and job code request forms to
  • Request reconciliations from Finance and review invoices for

Qualifications
Required Qualifications:

• Education: Bachelor's degree in communications, marketing, business, or a related field is
• Travel: Ability to travel as business needs
• Strong organizational, time management, communication (both written and verbal), and multitasking
• Proactive in driving project completion and ensuring deliverables are met within timelines and

Additional Information
Our Publicis Groupe motto "Viva La Différence" means we're better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent.
Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.
If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com. All your information will be kept confidential according to EEO guidelines.
Compensation Range: $<> - $<> <>. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. Temporary roles may also qualify for participation in our 401(k) plan after eligibility criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be <>.
Compensation Range: USD $ - . This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. Temporary roles may be eligible to participate in our freelancer/temporary employee medical plan through a third-party benefits administration system once certain criteria have been met. For regular roles, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 10/31/2025.