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Project Based Virtual Assistant Jobs in Iowa (NOW HIRING)

MCIS Inc.

Assistant Project Manager

Fairfax, IA

  • Medical

  • Dental

  • Vision

  • PTO

Maintain organized project files. * Assist with budget management. * Monitor progress and flag ... Pay: TBD based of candidate experience and knowledge * Job Type: Full-Time, weekly pay, every ...

MCIS Inc

Assistant Project Manager

Fairfax, IA · On-site

  • Medical

  • Dental

  • Vision

  • PTO

Maintain organized project files. * Assist with budget management. * Monitor progress and flag ... Pay: TBD based of candidate experience and knowledge * Job Type: Full-Time, weekly pay, every ...

Helix Electric

Assistant Project Manager

Cedar Rapids, IA

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Our electrical Assistant Project Manager assists their Project Manager on projects and is the ... Readily adjust priorities and milestones based upon changing customer needs, resource availability ...

Helix Electric

Assistant Project Manager

Cedar Rapids, IA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Our electrical Assistant Project Manager assists their Project Manager on projects and is the ... Readily adjust priorities and milestones based upon changing customer needs, resource availability ...

BUILD Renewables LLC

Asst. Project Manager

Grand Mound, IA · On-site

$90K - $120K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Learn more at www.buildrenew.com Position Overview   The Assistant Project Manager will partner ... Projects are nationally based. * Construction Site Environment - physical ability to stand, walk ...

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Project Based Virtual Assistant information

See Iowa salary details

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$32

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How much do project based virtual assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for project based virtual assistant in Iowa is $32.04, according to ZipRecruiter salary data. Most workers in this role earn between $18.22 and $30.05 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a project based virtual assistant, and why are they important?

To thrive as a Project Based Virtual Assistant, you need strong organizational, time management, and multitasking skills, often supported by prior administrative experience or relevant training. Familiarity with tools like Microsoft Office, Google Workspace, project management software (e.g., Trello, Asana), and communication platforms (e.g., Slack, Zoom) is typically required. Exceptional communication, self-motivation, and problem-solving abilities are standout soft skills for this role. These skills and qualities ensure efficient support, timely project completion, and effective remote collaboration with clients or teams.

How do project based virtual assistants typically manage multiple clients and deadlines?

Project-based virtual assistants often juggle assignments from several clients, each with unique expectations and timelines. To manage this, they rely heavily on organizational tools like task management software, shared calendars, and communication platforms to prioritize tasks and track progress. Clear communication and regular updates with clients are essential to set realistic deadlines and avoid misunderstandings. Successfully balancing multiple projects requires strong time management skills and the ability to quickly adapt to shifting priorities, making flexibility a key trait for success in this role.

What is a project based virtual assistant?

Project Based Virtual Assistants are professionals who provide remote administrative, technical, or creative support for specific tasks or short-term projects. Unlike full-time virtual assistants, they are hired for a defined period or to complete particular assignments, such as managing events, conducting research, or handling marketing campaigns. This flexible arrangement allows businesses to access specialized skills without a long-term commitment, making it a cost-effective solution for fluctuating workloads.

What are popular job titles related to Project Based Virtual Assistant jobs in Iowa?

For Project Based Virtual Assistant jobs in Iowa, the most frequently searched job titles are:

What job categories do people searching Project Based Virtual Assistant jobs in Iowa look for?

The top searched job categories for Project Based Virtual Assistant jobs in Iowa are:

What cities in Iowa are hiring for Project Based Virtual Assistant jobs?

Cities in Iowa with the most Project Based Virtual Assistant job openings:

Project Based Virtual Assistant jobs near you

Project Management Assistant

Tri-City Group

Davenport, IA • On-site

Full-time

Re-posted 26 days ago

Job description

Tri-City Group is seeking a highly organized and detail-oriented Project Manager Assistant for an immediate opening in Davenport, Iowa. This position provides essential administrative, coordination, and project support services to Project Managers and construction teams throughout the lifecycle of commercial and industrial construction projects.
The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office applications.
Key Responsibilities include, but are not limited to:
Project Setup and Administration
  • Request and establish project numbers as directed by Estimators and Project Managers.
  • Coordinate contract routing, review, and execution processes.
  • Obtain and distribute required insurance certificates and bonds based on project specifications and contractual requirements.
  • Transfer project documentation from construction folders into Procore and Procore Drive.
  • Maintain accurate project records and documentation throughout the project lifecycle.

Permitting and Compliance
  • Assist Project Managers in obtaining and tracking permits, including:
  • Building permits
  • Electrical permits
  • Utility permits
  • County permits
  • City permits
  • State permits
  • Ensure permit documentation is properly filed and maintained.

Project Documentation Management
  • Issue and track subcontract agreements and change orders.
  • Compile and maintain comprehensive project contact lists, including email addresses and phone numbers, within Procore and Viewpoint (VP).
  • Obtain the most current project drawings, specifications, and addenda from Estimators and Project Managers and upload them into Procore.
  • Coordinate printing and distribution of complete drawing sets for Project Managers and Foremen as needed.
  • Maintain current project files and documentation to ensure accuracy and accessibility.

Project Coordination and Support
  • Assist Project Managers in requesting, receiving, and processing material submittals from vendors and suppliers.
  • Submit required documentation to General Contractors and Construction Services teams.
  • Review labor rates when project requirements dictate.
  • Enter and maintain project phase codes and Schedule of Values (SOV) provided by Estimators and Project Managers.
  • Monitor project schedules and assist with maintaining updated project timelines.

Meeting Coordination
  • Schedule, coordinate, and attend project meetings, including:
  • Turnover Meetings
  • Pre-Construction Meetings
  • 25%, 50%, and 75% Project Review Meetings
  • Closeout Meetings
  • WIP Meetings
  • Prepare meeting agendas and distribute them to attendees.
  • Record, prepare, and distribute meeting minutes through Procore.

Project Tracking and Reporting
  • Track, upload, and maintain all project-related documentation in Procore, including:
  • Change Orders
  • Requests for Information (RFIs)
  • Submittals
  • Drawings
  • Complete weekly and monthly project billings.
  • Distribute monthly Work-in-Progress (WIP) reports.
  • Ensure all project logs remain accurate, current, and complete.

Project Closeout
  • Coordinate project closeout activities and documentation.
  • Assemble Operations and Maintenance (O&M) manuals.
  • Collect and organize warranty documentation, warranty letters, and product data.
  • Ensure all closeout requirements are completed in accordance with project specifications.

Qualifications/Requirements:
  • High School Diploma or GED.
  • Proficiency with Microsoft Outlook, Word, Excel, and Teams.
  • Strong organizational, time management, and multitasking skills.
  • Excellent written and verbal communication abilities.
  • Ability to work effectively in a fast-paced, team-oriented environment.
  • High attention to detail and accuracy.
  • Previous construction industry experience is preferred but not required.

Candidates must possess strong attention to detail, tact, and consideration, focus on accuracy, solid communication skills, positive initiative and judgment, the ability to problem-solve and meet deadlines in a fast-paced environment, be self-driven, exercise business acumen, and organizational skills.
All job offers are contingent upon the successful completion of a drug screen and reference check. Tri-City Group is an equal opportunity employer.

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