Project Based Virtual Assistant Jobs in Illinois

SAVOYE NORTH AMERICA designs and integrates supply chain solutions. We provide innovative solutions to some of the most perplexing logistics processes through a full range of Advanced Software solutions and Advanced Technologies systems. As a leading logistics service provider, we are excited for our growth and commitment to customizing global logistics solutions.

We are searching for Project Accountant who will serve as a key financial partner to our project management and operations teams, and who will play an active role in our ERP implementation. Build your career in an innovative, growing company by developing a working knowledge of SAVOYE systems and supporting our clients.

The Project Accountant is a critical finance role reporting to the Director of Finance and Administration, with significant day-to-day interaction with project managers, operations leaders, and other members of the Accounting team. This position is responsible for the financial integrity of SNA's project portfolio — tracking costs against budgets, supporting accurate and timely revenue recognition, and providing project managers with the financial visibility they need to manage margin performance throughout the project lifecycle.

As we are in an exciting period of growth and operational evolution, including an ERP platform migration to Epicor Kinetic, the Project Accountant will serve as a core internal team member on SNA's ERP migration to Epicor Kinetic, working alongside the Director of Finance and other key team members to configure, validate, and adopt new system workflows. This is a high-visibility role with a defined path toward broader financial leadership responsibility.

• Bachelor's degree in Accounting or Finance
• 3–5 years of progressive accounting experience, with meaningful exposure to project accounting, job costing, or cost accounting in a project-based or construction/integration business environment.
• Working knowledge of percentage-of-completion revenue recognition and WIP accounting.
• Experience with ERP systems in a finance or accounting capacity; demonstrated ability to work within and extract data from an ERP environment.
• Strong Excel skills, including financial modeling, pivot tables, and the ability to build and maintain project cost tracking tools.
• High attention to detail and comfort managing multiple active projects simultaneously with competing deadlines.
• Strong interpersonal and communication skills – this role requires building credibility with project managers and operations leaders, not just finance and accounting teammates.
• Ability to work independently and exercise sound judgment with limited supervision.

• Prior involvement in an ERP implementation or system migration, particularly in a project accounting or finance configuration role.
• Familiarity with Epicor Kinetic or similar project-centric ERP platforms (e.g., IFS, NetSuite, MS Dynamics BC).
• Experience with multi-state sales tax compliance and/or cross-border (U.S./Canada) tax considerations.
• Exposure to board-level or executive financial reporting.
• Experience in material handling, logistics automation, systems integration, engineering-to-order, or heavy construction business.

• Monitor and maintain financial records for all active projects, including budget-to-actual cost tracking, cost-at-completion forecasting, and margin analysis at the project level.
• Partner closely with project managers to review project cost performance, identify budget variances, and support proactive corrective action on at-risk projects.
• Support the monthly revenue recognition process (percentage-of-completion / cost-to-cost method) in accordance with GAAP including the preparation and review of POC calculations and related journal entries.
• Analyze project labor costs, subcontractor spending, material costs, and overhead allocations; flag variances and facilitate resolution with the relevant project or operations stakeholders.
• Assist in the preparation of project financial reporting for internal stakeholders, including project margin summaries, cost forecasts, and board-level financial inputs.
• Maintain and audit project budgets in the ERP system, ensuring accuracy of project setup, cost code structures, and phase-level cost tracking.
• Support change order financial analysis — assessing cost impact, margin analysis, and appropriate revenue recognition treatment.

• Actively participate in the monthly close process, including preparation of journal entries, account reconciliations, and project-related accruals.
• Prepare and review WIP schedules (overbillings and under billings) and ensure accurate balance sheet classification of project-related assets and liabilities.
• Assist with the preparation of monthly financial statements and supporting schedules in accordance with GAAP.
• Support multi-state sales tax compliance, including reviewing project taxability and assisting with monthly sales tax filings.
• Assist with internal and external audit requests, including preparation of project cost documentation and schedules.

• Serve as a core member of SNA's internal Epicor Kinetic implementation team, representing finance and project accounting interests throughout the configuration, testing, and go-live process.
• Work with Epicor implementation consultants to validate project accounting configuration — including WBS structure, cost code setup, revenue recognition methods, and period close workflows.
• Support data migration efforts, including review and reconciliation of historical project cost data being transitioned to the new system.
• Assist in developing and documenting new ERP-based workflows for project cost tracking, POC calculation, and financial reporting.
• Participate in user acceptance testing (UAT) for project accounting and financial reporting modules.
• Support end-user training and adoption within the finance team post go-live.

• Most tasks, projects, and communication with clients, team members, and Managers will be completed using a telephone, microphone, computer, and video technology.
• Long periods of speaking, sitting, standing, typing, and may be required.
• Although this is a full-time, Exempt position (40 hours per week), extended hours and evenings may be required based on client needs.
• Applicants must be legally authorized to work in the United States. The company is not able to provide sponsorship for employment visas.

• Located at our Savoye HQ in Aurora, IL only
• The work schedule is Hybrid—four days in the office and one day remote. At times business needs may demand your presence to be in the office every day.
• This is a full time, salaried, exempt position. The position offers a comprehensive benefits package (see below):
• 401(k) with company match
• Annual Bonus Plan
• Health, Dental, and Vision insurance offered by BCBS. Offer multiple HSA and PPO options, two dental options, and Vision benefit.
• Voluntary: Short-Term Disability & other ancillary benefits (Critical Illness, Hospital and Accidental insurance)
• Employer paid-Life insurance and AD&D and Long-Term Disability. Employee assistance program (EAP)
• Paid time off (PTO) including sick time. Separate Bereavement Leave
• Generous Company Holidays
• Fun, Collaborative, and Flexible Corporate culture
• Final compensation will be determined by various factors such as work location, education, experience, knowledge, and skills.

SAVOYE NORTH AMERICA is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.