Project Assistant Jobs in Mahwah, NJ (NOW HIRING)

Position Details
Position Information
Recruitment/Posting Title
Project Assistant
Posting Number
26TM0211
Department
NJSBDA - Headquarters
Overview
Rutgers Business School-Newark and New Brunswick (RBS) adheres to the principles of academic excellence and cutting-edge research that defines Rutgers, The State University of New Jersey. RBS is the second largest school at the university, with more than 10,000 students attending undergraduate and graduate programs on campuses in Newark and New Brunswick. Our academic programs prepare students for careers in a variety of business fields, including accounting, finance, data management, entrepreneurship, marketing, and supply chain management. On the graduate level, our Executive MBA and MBA programs, and specialty master's programs allow students to enhance their careers and develop expertise in such areas as quantitative finance, digital marketing, and supply chain analytics. RBS also offers life-long learning opportunities through its Executive Education and Stackable Business Innovation Programs. The RBS community reflects diverse cultures, backgrounds and perspectives and it embodies the traits reflected in our 4 R's brand: We are fortified in our Resilience, creative in our Resourcefulness, empowered by our Responsibility and strategic in individual and collective Reinvention. Among our strengths is a faculty that represents a mix of distinguished academic scholars and instructors who bring years of corporate experience to their classes, and an alumni network of more than 50,000 that spans the world. Some of our greatest social impact happens as result of the efforts of research centers that support diverse entrepreneurs and business owners, strive for gender equity and advocate for corporations to help address issues such as climate control and health equity. Through our teaching, experiential learning, mentoring and career preparation, RBS is committed to producing skilled professionals and knowledgeable leaders capable of impacting the business world and the future of business in meaningful ways.
Posting Summary
Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Project Assistant Coordinator. Reporting to the Senior Program Coordinator SPVR, this position provides support to NJSBDC management for implementing numerous grant deliverable obligations (federal/state/local/private).
This position is responsible for and not limited to the following:

• Coordinates program logistics, event setup, contractor management, communications, and data management to effectively implement grant-funded projects and initiatives
• Prioritizes work, resolves routine conflicts and issues, prepares and implements administrative guidelines and procedures and provides oversight and facilitation
• Provides routine and non-routine information and explanations to leadership and stakeholders
• Creates informational materials, as needed
• Provides supporting performance reports, analysis, and proposal data upon request
• Prepares, processes, and controls records, narratives, reports, and other documents
• Schedules, arranges and coordinates design and logistics for events and meetings; and completes other work assigned
• May perform functions such as accounting or budgeting

FLSA
Nonexempt
Salary Details
$33 to $37 /hr
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status
Part Time
Working Hours
20.0
Daily Work Shift
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
Payroll Designation
PeopleSoft
Terms of Appointment
Temporary Staff Appointment - Hourly
Qualifications
Minimum Education and Experience

• Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience.
• Requires up to two years of relevant experience in a project coordination function, good communication and interpersonal skills, and computer literacy

Certifications/Licenses
Required Knowledge, Skills, and Abilities

• Requires fluency in areas such as venture capital readiness, small business legal structuring, financial forecasting, tech commercialization, etc., and the ability to apply that knowledge in real time.
• Requires strong public engagement skills but also working knowledge of complex business and legal topics

Preferred Qualifications

• Bachelor's degree in a related field or equivalent combination of education and experience.
• Two years of relevant experience in project coordination field.

Equipment Utilized

• Awareness of Canva, Adobe Creative Suite for professional content creation.

Physical Demands and Work Environment

• Occasional travel in NJ with potential nights/weekends on occasion is required
• The ability to lift up to 15lbs

Special Conditions
Posting Details
Posting Open Date
05/22/2026
Posting Close Date
08/20/2026
Open Until Filled
No
Special Instructions to Applicants
Regional Campus
Rutgers University-Newark
Home Location Campus
Rutgers University-Newark
City
Newark
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement